General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
Louisiana State UniversityGeneral Ledger SystemAccount Code Structure
Account Code StructureThe account code structure at LSU consists of two different types of accounts; a general ledger (G/L)account and a subsidiary ledger (S/L) account. The general ledger accounts are further divided into threetypes; assets, liabilities and mapping accounts. Each of these types of accounts is explained in detail inthe pages that follow.A separate G/L mapping account is established for each fund/campus, or for each entity within afund for which fund balances are maintained or for which separate financial statements are needed.Each S/L account is "mapped" to a specified G/L mapping account, and all budget, encumbrances,revenues, expenditures and pre-encumbrances in S/L accounts are recorded in summary in the G/Lmapping account. Each S/L account maps to a single G/L mapping account while one G/L mappingaccount represents summary information for a group of related S/L accounts. Summary entries to theseG/L mapping accounts are system generated and are not the responsibility of the personnel in thedepartments.To determine the mapping account for a specific S/L account, view the "Basic Account Information"in the Chart of Accounts (COA) system. See the appropriate section of this guide for how to use theCOA.Account & Object Code StructuresRev 12/93
- Page 1 and 2: General Ledger SystemManualIndex of
- Page 3 and 4: Purpose of User's GuideThe General
- Page 5 and 6: Funds of similar characteristics ar
- Page 7: LOUISIANA STATE UNIVERSITYSECURITY
- Page 11 and 12: administration and course and curri
- Page 13 and 14: Louisiana State UniversityGeneral L
- Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
- Page 17 and 18: 28. F/S REV LINK - A number identif
- Page 19 and 20: PF3 from the COAMENU will display t
- Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
- Page 23 and 24: From the Code Tables Menu, PF4 will
- Page 25 and 26: Louisiana State UniversityGeneral L
- Page 27 and 28: Project NumbersProject numbers are
- Page 29 and 30: Louisiana State UniversityGeneral L
- Page 31 and 32: 7. Press the appropriate PF key for
- Page 33 and 34: 2. TPX commands can be executed any
- Page 35 and 36: 5. Press ENTER. This will display t
- Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
- Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
- Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
- Page 43 and 44: 8. The Internal Transaction - Vehic
- Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
- Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
- Page 49 and 50: Budget AdjustmentsBudget Adjustment
- Page 51 and 52: . Tab to the Dept Ref # field. This
- Page 53 and 54: information.19. Tab to Line 002 and
- Page 55 and 56: ADJUSTMENT ENTRY screen will now di
- Page 57 and 58: Simple Journal Voucher (SJ)Simple J
Louisiana State University<strong>General</strong> Ledger SystemAccount Code Structure
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