General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
29. Press Enter.30. Choose one of the following:a. If the message Add Successful appears in the upper left corner of the screen, pressF3-EndEntry go to step #34.b. If the message Authorization Required appears in the upper left corner of the screen, go tostep #31.31. Tab to the Override Errors field, and type a y for yes.32. Press Enter.33. Press F9-Header.34. The Accounting Entry Header screen will display as shown below:GLSAEHACCOUNTING ENTRY HEADERBALANCE SUCCESSFULACTION: V (C/CHANGE,D/DELETE,R/REVERSE,S/STATUS CHANGE, V/VIEW CODE: AEHENTRY TYPE/#: CJ 123456 FY: 92 TOT LINES: 003 VOUCHER TYP/#:ENTRY STATUS: (FOR STATUS CHANGE:) EFF DTE DISP :ENTRY DESC : FROM 3930 TO 7220 & 4250 ENTRY TOTAL : 0.00CONTACT NAME: TOM THUMB CONTACT PHONE: 504-388-8888COMMENTS : MR SO&SO BOUGHT A COMPUTER ON SUPPLY OBJECT CODE BY MISTAKE: AND USED WRONG ACCOUNT NUMBERSEFFECT DATE : 01/15/1992 7/1 REVERSAL :SRCE DOC # : AP 0000122 DEPT REF # :------------------------------ STATUS INFORMATION --------------------------------I - INCOMPLETE 01/15/1992 HAPPY A - APPROVEDP - PENDING 01/15/1992 HAPPY R - RELEASEDD - DISAPPROVEDC - CURRENT1=HELP 2=CODEMENU 3= 4=VAEI 5=AIAE 6=7= 8= 9=PRINT 10=GLSMENU 11=SYSMENU 12=LOGOFF35. The CJ must now be printed. Press F9 - Print. This will display the Printer Identification screenas shown below:GLSPID PRINTER IDENTIFICATIONENTER TO PRINTACTION: P (P/PRINT) CODE: AEHENTRY TYPE/#: SJ 123456 FY: 91 TOT LINES: 015 VOUCHER TYPE/#:PRINT LOCATION: P1T23E41= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFFUPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS
36. If the print location is correct press Enter. If the print location is wrong or if the field is filled withquestion marks, contact Accounting Services at 388-3321.37. Retrieve the CJ from the printer and obtain the appropriate signatures.38. Choose one of the following:a. Unrestricted AccountsAttach a copy of the ledger of the account being credited. Highlight the line that needs to becorrected.b. Restricted AccountsAttach an AS226 form and a copy of the ledger of the account being credited. Highlight theline that needs to be corrected.39. Send the CJ to Accounting Services. They will approve, release, and make the CJ current.UPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS
- Page 17 and 18: 28. F/S REV LINK - A number identif
- Page 19 and 20: PF3 from the COAMENU will display t
- Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
- Page 23 and 24: From the Code Tables Menu, PF4 will
- Page 25 and 26: Louisiana State UniversityGeneral L
- Page 27 and 28: Project NumbersProject numbers are
- Page 29 and 30: Louisiana State UniversityGeneral L
- Page 31 and 32: 7. Press the appropriate PF key for
- Page 33 and 34: 2. TPX commands can be executed any
- Page 35 and 36: 5. Press ENTER. This will display t
- Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
- Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
- Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
- Page 43 and 44: 8. The Internal Transaction - Vehic
- Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
- Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
- Page 49 and 50: Budget AdjustmentsBudget Adjustment
- Page 51 and 52: . Tab to the Dept Ref # field. This
- Page 53 and 54: information.19. Tab to Line 002 and
- Page 55 and 56: ADJUSTMENT ENTRY screen will now di
- Page 57 and 58: Simple Journal Voucher (SJ)Simple J
- Page 59 and 60: 18. The cursor will appear in the A
- Page 61 and 62: step #29.29. Tab to the Override Er
- Page 63 and 64: Compound Journal Voucher (CJ)Compou
- Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
- Page 67: UPDATING Rev 06/93COMPOUND JOURNAL
- Page 71 and 72: 7. Leave the Form # field blank.8.
- Page 73 and 74: sure you have entered the correct p
- Page 75 and 76: Petty Cash ReimbursementsI. Office
- Page 77 and 78: II.Creating a Petty Cash Reimbursem
- Page 79 and 80: 23. If a line is a debit amount tha
- Page 81 and 82: Departmental TransmittalsI. Office
- Page 83 and 84: 6. The cursor will appear in the En
- Page 85 and 86: 18. The cursor will appear in the M
- Page 87 and 88: 32. Take the original and the copy
- Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
- Page 91 and 92: 22. Press F3 - EndEntry. This check
- Page 93 and 94: 5. Press Enter. This will display t
- Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
- Page 97 and 98: How To Delete An Encumbering Intern
- Page 99 and 100: 13. Press Enter. This will display
- Page 101 and 102: 22. If no errors are found, the mes
- Page 103 and 104: UPDATING Rev 06/93FORM
- Page 105 and 106: How To Use A Form1. Start at the GL
- Page 107 and 108: How To Delete A Form1. Start at the
- Page 109 and 110: Louisiana State UniversityGeneral L
- Page 111 and 112: 5. Press Enter.6. The Accounting En
- Page 113 and 114: 14. Press Enter.15. See the Updatin
- Page 115 and 116: date.10. Below is a brief descripti
- Page 117 and 118: Louisiana State UniversityGeneral L
36. If the print location is correct press Enter. If the print location is wrong or if the field is filled withquestion marks, contact Accounting Services at 388-3321.37. Retrieve the CJ from the printer <strong>and</strong> obtain the appropriate signatures.38. Choose one of the following:a. Unrestricted AccountsAttach a copy of the <strong>ledger</strong> of the account being credited. Highlight the line that needs to becorrected.b. Restricted AccountsAttach an AS226 form <strong>and</strong> a copy of the <strong>ledger</strong> of the account being credited. Highlight theline that needs to be corrected.39. Send the CJ to Accounting Services. They will approve, release, <strong>and</strong> make the CJ current.UPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS
Change language