General ledger system manual - lsu/fas - Finance and Administrative ...

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1=VAEI 2=CODEMENU 3=GLS/COA 4=ACCTINQ 5=PROJINQ 6=FORMMENU7=YR-END 8=AIAE 9=COAMENU 10= 11=SYSMENU 12=LOGOFF5. Press Enter. This will display the Initiate Accounting Entry screen.6. The cursor will appear in the Entry Type field. Type CJ.7. Leave the Form # field blank.8. Leave the If DP, Customer Entry? field blank.9. Tab to the Entry Desc field. Type in a brief description of the entry.10. Tab to the Comments field. A maximum of three lines of text may be typed here. This field shouldbe used to explain the correction being made. If an explanation is not provided, there may be delaysin processing the Compound Journal Voucher.11. Tab to the Srce Doc Type/# field. Type the voucher type and the number of the entry being credited.This can be found on the Subsidiary Detail Ledger under the Voucher Nbr column.12. Tab to the Dept Ref # field. This is a fifteen character field to be used by the department for theirown filing purposes. This field is optional.13. Tab to the Contact Name field and type in the name of the person who can be contacted regardingthis entry.14. Tab to the Contact Phone field and type in the phone number of the contact person. The cursorwill automatically move to the Area Code field. Type in the three digit area code.15. The following fields are optional:a. Tab to the Entry Total field. Type in the total of the amounts being transferred. If thisamount is incorrect, an Out of Balance message will appear in the upper left corner of thescreen when the EndEntry function is performed.b. The Effective Date field will automatically enter the current date. You may type in a futuredate, but not a past date.c. The remaining fields are filled in by the system.16. The Initiate Accounting Entry screen should display as follows:GLSIAEREQUIRED DATAACTION: A CODE: IAEINITIATE ACCOUNTING ENTRYSELECT ONE: BA - BUDGET ADJUSTMENT SJ - SIMPLE JOURNAL VOUCHERIT - INTERNAL TRANSACTION CJ - COMPOUND JOURNAL VOUCHEREI - ENCUMBER INTERNAL TRANSACTION CS - CASH JOURNAL VOUCHERDJ - DEPARTMENTAL JOURNAL VOUCHER BT - BANK TRANSFERSGE - GRANT ESTABLISHMENTENTRY TYPE : CJ FORM # : IF DP, CUSTOMER ENTRY?ENTRY DESC : FROM 3930 TO 7220 & 4250COMMENTS : MR. SO&SO BOUGHT A COMPUTER & SOFTWARE. CHARGED IT TO WRONGOBJECT CODESRCE DOC TYPE/# : AP 0000122 DEPT REF # :CONTACT NAME : TOM THUMBCONTACT PHONE : 388 8888 AREA CODE : (504)ENTRY TOTAL :EFFECTIVE DATE :7/1 REVERSAL:1=HELP 2=CODEMENU 3= 4=VAEI 5= 6=FORMMENUUPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS
7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFFUPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS
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General Ledger SystemManualIndex of
Page 3 and 4:
Purpose of User's GuideThe General
Page 5 and 6:
Funds of similar characteristics ar
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LOUISIANA STATE UNIVERSITYSECURITY
Page 9 and 10:
Account Code StructureThe account c
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administration and course and curri
Page 13 and 14: Louisiana State UniversityGeneral L
Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
Page 17 and 18: 28. F/S REV LINK - A number identif
Page 19 and 20: PF3 from the COAMENU will display t
Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
Page 23 and 24: From the Code Tables Menu, PF4 will
Page 27 and 28: Project NumbersProject numbers are
Page 31 and 32: 7. Press the appropriate PF key for
Page 33 and 34: 2. TPX commands can be executed any
Page 35 and 36: 5. Press ENTER. This will display t
Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 43 and 44: 8. The Internal Transaction - Vehic
Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
Page 49 and 50: Budget AdjustmentsBudget Adjustment
Page 51 and 52: . Tab to the Dept Ref # field. This
Page 53 and 54: information.19. Tab to Line 002 and
Page 55 and 56: ADJUSTMENT ENTRY screen will now di
Page 57 and 58: Simple Journal Voucher (SJ)Simple J
Page 59 and 60: 18. The cursor will appear in the A
Page 61 and 62: step #29.29. Tab to the Override Er
Page 63: Compound Journal Voucher (CJ)Compou
Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
Page 69 and 70: 36. If the print location is correc
Page 71 and 72: 7. Leave the Form # field blank.8.
Page 73 and 74: sure you have entered the correct p
Page 75 and 76: Petty Cash ReimbursementsI. Office
Page 77 and 78: II.Creating a Petty Cash Reimbursem
Page 79 and 80: 23. If a line is a debit amount tha
Page 81 and 82: Departmental TransmittalsI. Office
Page 83 and 84: 6. The cursor will appear in the En
Page 85 and 86: 18. The cursor will appear in the M
Page 87 and 88: 32. Take the original and the copy
Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
Page 91 and 92: 22. Press F3 - EndEntry. This check
Page 93 and 94: 5. Press Enter. This will display t
Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
Page 97 and 98: How To Delete An Encumbering Intern
Page 99 and 100: 13. Press Enter. This will display
Page 101 and 102: 22. If no errors are found, the mes
Page 103 and 104: UPDATING Rev 06/93FORM
Page 105 and 106: How To Use A Form1. Start at the GL
Page 107 and 108: How To Delete A Form1. Start at the
Page 111 and 112: 5. Press Enter.6. The Accounting En
Page 113 and 114: 14. Press Enter.15. See the Updatin
Page 115 and 116:
date.10. Below is a brief descripti
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Louisiana State UniversityGeneral L
Page 119 and 120:
5. CumulativeRevs/Expends - The tot
Page 121 and 122:
This printed ledger information is
Page 123 and 124:
June 30. In future fiscal years, th
Page 125 and 126:
Reconciling Your AccountsEvery acco
Page 127 and 128:
Reconciliation1. Entries affecting
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