General ledger system manual - lsu/fas - Finance and Administrative ...

1=VAEI 2=CODEMENU 3=GLS/COA 4=ACCTINQ 5=PROJINQ 6=FORMMENU7=YR-END 8=AIAE 9=COAMENU 10= 11=SYSMENU 12=LOGOFF5. Press Enter. This will display the Initiate Accounting Entry screen.6. The cursor will appear in the Entry Type field. Type CJ.7. Leave the Form # field blank.8. Leave the If DP, Customer Entry? field blank.9. Tab to the Entry Desc field. Type in a brief description of the entry.10. Tab to the Comments field. A maximum of three lines of text may be typed here. This field shouldbe used to explain the correction being made. If an explanation is not provided, there may be delaysin processing the Compound Journal Voucher.11. Tab to the Srce Doc Type/# field. Type the voucher type and the number of the entry being credited.This can be found on the Subsidiary Detail Ledger under the Voucher Nbr column.12. Tab to the Dept Ref # field. This is a fifteen character field to be used by the department for theirown filing purposes. This field is optional.13. Tab to the Contact Name field and type in the name of the person who can be contacted regardingthis entry.14. Tab to the Contact Phone field and type in the phone number of the contact person. The cursorwill automatically move to the Area Code field. Type in the three digit area code.15. The following fields are optional:a. Tab to the Entry Total field. Type in the total of the amounts being transferred. If thisamount is incorrect, an Out of Balance message will appear in the upper left corner of thescreen when the EndEntry function is performed.b. The Effective Date field will automatically enter the current date. You may type in a futuredate, but not a past date.c. The remaining fields are filled in by the system.16. The Initiate Accounting Entry screen should display as follows:GLSIAEREQUIRED DATAACTION: A CODE: IAEINITIATE ACCOUNTING ENTRYSELECT ONE: BA - BUDGET ADJUSTMENT SJ - SIMPLE JOURNAL VOUCHERIT - INTERNAL TRANSACTION CJ - COMPOUND JOURNAL VOUCHEREI - ENCUMBER INTERNAL TRANSACTION CS - CASH JOURNAL VOUCHERDJ - DEPARTMENTAL JOURNAL VOUCHER BT - BANK TRANSFERSGE - GRANT ESTABLISHMENTENTRY TYPE : CJ FORM # : IF DP, CUSTOMER ENTRY?ENTRY DESC : FROM 3930 TO 7220 & 4250COMMENTS : MR. SO&SO BOUGHT A COMPUTER & SOFTWARE. CHARGED IT TO WRONGOBJECT CODESRCE DOC TYPE/# : AP 0000122 DEPT REF # :CONTACT NAME : TOM THUMBCONTACT PHONE : 388 8888 AREA CODE : (504)ENTRY TOTAL :EFFECTIVE DATE :7/1 REVERSAL:1=HELP 2=CODEMENU 3= 4=VAEI 5= 6=FORMMENUUPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS