General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
needs to be corrected.b. Restricted AccountsAttach an AS226 form and a copy of the ledger of the account being credited/debited.Highlight the line that needs to be corrected.36. Send the SJ to Accounting Services. They will approve, release, and make the SJ current.UPDATING Rev 06/93SIMPLE JOURNAL VOUCHERS
Compound Journal Voucher (CJ)Compound Journal Vouchers are used to do the following:< Move an expenditure or a revenue from incorrect accounts to correct accounts.< Move an expenditure or a revenue from incorrect object codes to correct object codes.For example: Mr. So&So purchased a computer and software on the wrong account number and the wrongobject code. A Compound Journal Voucher (CJ) should be used to move the charge to thecorrect account number and the two correct object codes.Acct # Obj Code ExpenditureBefore CJ 188530500 3930 5000After CJ 184300500 7220 4500184300500 4250 500Note:Payroll corrections can only be processed through the Payroll office.Purchase Order encumbrances can only be altered through the Purchasing office.Compound Journal Vouchers (CJ) must be approved by either the Grants and Contracts Office for restrictedaccounts or the Accounts Payable Office for all other accounts.1. Start at the GLS Menu. See page 2 in the Updating section of this manual for detailed instruction.2. The cursor will appear in the Action field. Type an A for add.3. The cursor will appear in the Code field. Type IAE (Initiate Accounting Entry).The same function can be done with the PF8.4. The General Ledger Menu screen should display as shown below:GLSMENUGENERAL LEDGER MENUACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: IAE-------------------- INQUIRY ---------------------ACTION CODEV AEI - ACCOUNTING ENTRY INQUIRYV ERT - EXPLOSION RULES-------------------- DATA ENTRY --------------------ACTION CODEC BCC - ACCOUNTING ENTRY BANK CODE CHANGEA IAE - INITIATE ACCOUNTING ENTRYC RAE - RELEASE ACCOUNTING ENTRIES-------------------- OTHER MENUS -------------------PFKEY: 2 - CODE TABLE MENU 6 - FORMS MAINTENANCE/INQUIRYMENU3 - GLS AND COA MENU 74 - FINANCIAL INQUIRY MENU - 8 - INITIATE ACCOUNTING ENTRYBY ACCOUNT 9 - CHART OF ACCOUNTS MENU5 - FINANCIAL INQUIRY MENU - 10BY PROJECTUPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS
- Page 11 and 12: administration and course and curri
- Page 13 and 14: Louisiana State UniversityGeneral L
- Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
- Page 17 and 18: 28. F/S REV LINK - A number identif
- Page 19 and 20: PF3 from the COAMENU will display t
- Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
- Page 23 and 24: From the Code Tables Menu, PF4 will
- Page 25 and 26: Louisiana State UniversityGeneral L
- Page 27 and 28: Project NumbersProject numbers are
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- Page 31 and 32: 7. Press the appropriate PF key for
- Page 33 and 34: 2. TPX commands can be executed any
- Page 35 and 36: 5. Press ENTER. This will display t
- Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
- Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
- Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
- Page 43 and 44: 8. The Internal Transaction - Vehic
- Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
- Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
- Page 49 and 50: Budget AdjustmentsBudget Adjustment
- Page 51 and 52: . Tab to the Dept Ref # field. This
- Page 53 and 54: information.19. Tab to Line 002 and
- Page 55 and 56: ADJUSTMENT ENTRY screen will now di
- Page 57 and 58: Simple Journal Voucher (SJ)Simple J
- Page 59 and 60: 18. The cursor will appear in the A
- Page 61: step #29.29. Tab to the Override Er
- Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
- Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
- Page 69 and 70: 36. If the print location is correc
- Page 71 and 72: 7. Leave the Form # field blank.8.
- Page 73 and 74: sure you have entered the correct p
- Page 75 and 76: Petty Cash ReimbursementsI. Office
- Page 77 and 78: II.Creating a Petty Cash Reimbursem
- Page 79 and 80: 23. If a line is a debit amount tha
- Page 81 and 82: Departmental TransmittalsI. Office
- Page 83 and 84: 6. The cursor will appear in the En
- Page 85 and 86: 18. The cursor will appear in the M
- Page 87 and 88: 32. Take the original and the copy
- Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
- Page 91 and 92: 22. Press F3 - EndEntry. This check
- Page 93 and 94: 5. Press Enter. This will display t
- Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
- Page 97 and 98: How To Delete An Encumbering Intern
- Page 99 and 100: 13. Press Enter. This will display
- Page 101 and 102: 22. If no errors are found, the mes
- Page 103 and 104: UPDATING Rev 06/93FORM
- Page 105 and 106: How To Use A Form1. Start at the GL
- Page 107 and 108: How To Delete A Form1. Start at the
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- Page 111 and 112: 5. Press Enter.6. The Accounting En
Compound Journal Voucher (CJ)Compound Journal Vouchers are used to do the following:< Move an expenditure or a revenue from incorrect accounts to correct accounts.< Move an expenditure or a revenue from incorrect object codes to correct object codes.For example: Mr. So&So purchased a computer <strong>and</strong> software on the wrong account number <strong>and</strong> the wrongobject code. A Compound Journal Voucher (CJ) should be used to move the charge to thecorrect account number <strong>and</strong> the two correct object codes.Acct # Obj Code ExpenditureBefore CJ 188530500 3930 5000After CJ 184300500 7220 4500184300500 4250 500Note:Payroll corrections can only be processed through the Payroll office.Purchase Order encumbrances can only be altered through the Purchasing office.Compound Journal Vouchers (CJ) must be approved by either the Grants <strong>and</strong> Contracts Office for restrictedaccounts or the Accounts Payable Office for all other accounts.1. Start at the GLS Menu. See page 2 in the Updating section of this <strong>manual</strong> for detailed instruction.2. The cursor will appear in the Action field. Type an A for add.3. The cursor will appear in the Code field. Type IAE (Initiate Accounting Entry).The same function can be done with the PF8.4. The <strong>General</strong> Ledger Menu screen should display as shown below:GLSMENUGENERAL LEDGER MENUACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: IAE-------------------- INQUIRY ---------------------ACTION CODEV AEI - ACCOUNTING ENTRY INQUIRYV ERT - EXPLOSION RULES-------------------- DATA ENTRY --------------------ACTION CODEC BCC - ACCOUNTING ENTRY BANK CODE CHANGEA IAE - INITIATE ACCOUNTING ENTRYC RAE - RELEASE ACCOUNTING ENTRIES-------------------- OTHER MENUS -------------------PFKEY: 2 - CODE TABLE MENU 6 - FORMS MAINTENANCE/INQUIRYMENU3 - GLS AND COA MENU 74 - FINANCIAL INQUIRY MENU - 8 - INITIATE ACCOUNTING ENTRYBY ACCOUNT 9 - CHART OF ACCOUNTS MENU5 - FINANCIAL INQUIRY MENU - 10BY PROJECTUPDATING Rev 06/93COMPOUND JOURNAL VOUCHERS
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