General ledger system manual - lsu/fas - Finance and Administrative ...

N - Prepaid ExpensesP - Payroll ExpendituresR - RevenuesS - Summary ControlX - ExpendituresVOUCHER NUMBERVOUCHER TYPEA unique identifier assigned to an accounting entry or group of entries.A code used to categorize vouchers. Examples of valid codes are as follows:For a complete list of codes, select the GLS code tables menu.AP - Accounts PayableBA - Budget AdjustmentsIT - Internal TransactionsJV - Journal VouchersPO - Purchase OrdersPR - PayrollTR - TravelTS - Treasurer SystemWO - Work OrdersFinancial System AccessThe University financial data has strict security for access. The financial systems have beendesigned to accommodate this security at two different levels. Inquiry access can be granteddown to the department level. When an employee tries to view financial data for a specifiedaccount or group of accounts, an access table is referenced to determine whether that employeehas been cleared for access to that data by the appropriate authority.Update capability is also granted at the department level, and can be different from inquiryaccess. For example, an employee may be given inquiry access to all accounts in the College ofBasic Sciences, however that employee may only have update access to the accounts in theDepartment of Chemistry. This type of access allows flexibility within the departments forallocating work assignments without compromising the integrity of the data in the system.The form on the following page should be duplicated and used to request access for a specifiedlogonid. The signature of the department head or appropriate authority must be on the formbefore forwarding to the Office of Accounting Services.IntroductionRev 06/93