General ledger system manual - lsu/fas - Finance and Administrative ...

Simple Journal Voucher (SJ)Simple Journal Vouchers are used to do the following:< Move an expenditure or a revenue from an incorrect account to a correct account.< Move an expenditure or a revenue from an incorrect object code to a correct object code.For example:Revenues are deposited in the wrong object code and the wrong account. A Simple Journalvoucher (SJ) should be used to move the revenue to the correct account number and thecorrect object code.Acct # Obj Code RevenueBefore SJ 188530500 0510 500CRAfter SJ 184300500 0790 500CRNote:Payroll corrections can only be processed through the Payroll office.Purchase Order encumbrances can only be altered through the Purchasing office.Simple Journal Vouchers (SJ) must be approved by either the Grants and Contracts Office for restrictedaccounts or the Accounts Payable Office for all other accounts.1. Start at the GLS Menu. See page 2 in the Updating section of this manual for detailed instruction.2. The cursor will appear in the Action field. Type an A for add.3. The cursor will appear in the Code field. Type IAE (Initiate Accounting Entry).4. The General Ledger Menu screen should display as shown below:GLSMENUGENERAL LEDGER MENUACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: IAE-------------------- INQUIRY ---------------------ACTION CODEV AEI - ACCOUNTING ENTRY INQUIRYV ERT - EXPLOSION RULES-------------------- DATA ENTRY --------------------ACTION CODEC BCC - ACCOUNTING ENTRY BANK CODE CHANGEA IAE - INITIATE ACCOUNTING ENTRYC RAE - RELEASE ACCOUNTING ENTRIES-------------------- OTHER MENUS -------------------PFKEY: 2 - CODE TABLE MENU 6 - FORMS MAINTENANCE/INQUIRYMENU3 - GLS AND COA MENU 74 - FINANCIAL INQUIRY MENU - 8BY ACCOUNT 9 - CHART OF ACCOUNTS MENU5 - FINANCIAL INQUIRY MENU - 10BY PROJECT1=VAEI 2=CODEMENU 3=GLS/COA 4=ACCTINQ 5=PROJINQ 6=FORMMENU7=YR-END 8=AIAE 9=COAMENU 10= 11=SYSMENU 12=LOGOFFUPDATING Rev 06/93SIMPLE JOURNAL VOUCHERS