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General ledger system manual - lsu/fas - Finance and Administrative ...

General ledger system manual - lsu/fas - Finance and Administrative ...

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the error. Make the appropriate changes <strong>and</strong> press Enter again.22. The message "Add Successful" will appear in the top left corner of your screen <strong>and</strong> the screen scrollsdown to the next blank line.23. To look over your entries, press F6 = 1stpage24. If there are no further changes or additions to the Budget Adjustment, press F3 - EndEntry. Thismakes sure that the Increase Amt <strong>and</strong> Decrease Amt fields are balanced. Choose one of the followingoptions:a. If they are balanced, the Accounting Entry Header screen will display as shown below witha message of "Balance Successful" in the upper left h<strong>and</strong> column. Go to step #27.GLSAEHACCOUNTING ENTRY HEADERADD SUCCESSFULACTION: V (C/CHANGE,D/DELETE,R/REVERSE,S/STATUS CHANGE, V/VIEW CODE: AEHENTRY TYPE/#: BA 12345678 FY: 92 TOT LINES: 002 VOUCHER TYP/#:ENTRY STATUS: (FOR STATUS CHANGE: EFF DTE DISP :ENTRY DESC : COVER OD IN 4250 ENTRY TOTAL : 0.00CONTACT NAME: TOM THUMB CONTACT PHONE: 504-388-8888COMMENTS : BOUGHT TOO MUCH PAPER AND OVERDRAFTED THE 4250 OBJECT CODE:EFFECT DATE : 01/15/1992 7/1 REVERSAL :SRCE DOC # : DEPT REF # :------------------------------ STATUS INFORMATION --------------------------------I - INCOMPLETE 01/15/1992 HAPPY A - APPROVEDP - PENDING 01/15/1992 HAPPY R - RELEASEDD - DISAPPROVEDC - CURRENT1=HELP 2=CODEMENU 3= 4=VAEI 5=AIAE 6=7= 8= 9=PRINT 10=GLSMENU 11=SYSMENU 12=LOGOFFb. If they are not balanced, go to step #25.25. Check the CALCULATED TOTALS field under the INCREASE AMT <strong>and</strong> DECREASE AMT columns<strong>and</strong> be sure these amounts are equal. Choose one of the following:a. If these amounts are equal, go to step #26.b. If these amounts are not equal, type a C in the ACTION field <strong>and</strong> then TAB to the appropriatefields <strong>and</strong> change/add the information. Press ENTER to save these changes. Press PF3 -ENDENTRY. If you receive the message "BALANCE SUCCESSFUL," go to step #27. If youstill receive an error message go to step #26.26. Press PF9 - HEADER. This will display the ACCOUNT ENTRY HEADER screen. Check theENTRY TOTAL field. Be sure that this amount is equal to your total INCREASE AMT <strong>and</strong>DECREASE AMT columns. Choose one of the following steps:a. If the entry still will not go to pending, call Accounting Services at 388-3321 <strong>and</strong> ask forhelp on the general <strong>ledger</strong> <strong>system</strong>.b. If this amount is incorrect, type a C in the ACTION field, TAB to the ENTRY TOTALfield <strong>and</strong> type in the correct amount. Press ENTER two times. The BUDGETUPDATING Rev 06/93BUDGET ADJUSTMENTS

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