General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
c. Tab to the Contact Name field and type in the name of the person who can be contactedregarding this order.d. Tab to the Contact Phone field and type in the phone number of the contact person. Thecursor will automatically move to the Area Code field. Type in the three digit area code.e. Tab to the Entry Total field. This should equal the total Increase Amt or total Decrease Amtfields.f. The Effective Date field will automatically enter the current date. You may type in a futuredate, but not a past date.g. The remaining fields are filled in by the system.12. The Initiate Accounting Entry screen should display as follows:GLSIAEINITIATE ACCOUNTING ENTRYREQUIRED DATAACTION: A CODE: IAESELECT ONE: BA - BUDGET ADJUSTMENT SJ - SIMPLE JOURNAL VOUCHERIT - INTERNAL TRANSACTION CJ - COMPOUND JOURNAL VOUCHEREI - ENCUMBER INTERNAL TRANSACTION CS - CASH JOURNAL VOUCHERDJ - DEPARTMENTAL JOURNAL VOUCHER BT - BANK TRANSFERSGE - GRANT ESTABLISHMENTENTRY TYPE : BA FORM # : IF DP, CUSTOMER ENTRY?ENTRY DESC : COVER OD IN 4250COMMENTS : BOUGHT TOO MUCH PAPER AND OVERDRAFTED THE 4250 OBJECT CODESRCE DOC TYPE/# : DEPT REF # :CONTACT NAME : TOM THUMBCONTACT PHONE : 388 8888 AREA CODE : (504)ENTRY TOTAL :EFFECTIVE DATE :7/1 REVERSAL:1=HELP 2=CODEMENU 3= 4=VAEI 5= 6=FORMMENU7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFF13. Press Enter. The Budget Adjustment Entry screen will display.14. The cursor will appear in the Acct column. Type in the nine digit account number with no dashes.This is the account number in which you are increasing or decreasing the budget.15. The cursor will appear in the T T (Transaction Type) column. Type a B for Expenditure Budget or anI for Anticipated Revenue.16. The cursor will appear in the Obj (Object Code) column. Type in the four digit object code.The cursor will appear in the Subobject field which is a one digit field after the object code to be usedby the department to further break down the existing object codes. This is optional.17. The Proj field is only used when project accounting is implemented. See the Project section in thismanual for project accounting capability.18. Tab to either the Increase Amt column or Decrease Amt column and type in the appropriateUPDATING Rev 06/9393BUDGET ADJUSTMENTS
information.19. Tab to Line 002 and fill in the corresponding information. If you are entering more than seven lines,you must press Enter after the seventh line to get a new screen. A maximum of 200 lines can beentered per Budget Adjustment.20. The following fields are optional:a. Tab to the Perm/Temp Adjust field. This identifies the Budget Adjustment as beingT (Temporary) or P (Permanent). A Permanent adjustment affects this fiscal year and willbe reflected in future fiscal years. A T (Temporary) adjustment affects only this fiscal year.The system automatically will make the adjustment temporary if you do not type in theinformation.Note: Most Budget Adjustments are Temporary.b. Tab to the Type Code field. This is used by Budget and Planning only.c. Tab to the HRM Position # field. This field is only used for Budget Adjustments affectingHRM positions.Note: This is used by Budget and Planning only.20. The Budget Adjustment Entry screen should display as follows:GLSBAEBUDGET ADJUSTMENT ENTRYADD SUCCESSFULACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: IAE OVERRIDE ERRORS:ENTRY#: 12345678 FY: 92 TOTAL LINES: ENTRY TOTAL:LINE ACCT TT OBJ PROJ INCREASE AMT DECREASE AMT001 123456789 B 4250 2350.50002 " B 3350 2350.50003004005006007CALCULATED TOTALS:SRCE DOC TYPE/# :DEPT REF NBR :PERM/TEMP ADJUST: TTYPE CODE : 300HRM POSITION # :1= 2= 3=ENDENTRY 4= 5= 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=GLSMENU 11=SYSMENU 12=LOGOFF21. Press Enter. Choose one of the following options:a. If no errors are found, go to step #22.b. If an error is found, a message will appear in the top left corner and the cursor will move toUPDATING Rev 06/93BUDGET ADJUSTMENTS
- Page 1 and 2: General Ledger SystemManualIndex of
- Page 3 and 4: Purpose of User's GuideThe General
- Page 5 and 6: Funds of similar characteristics ar
- Page 7 and 8: LOUISIANA STATE UNIVERSITYSECURITY
- Page 9 and 10: Account Code StructureThe account c
- Page 11 and 12: administration and course and curri
- Page 13 and 14: Louisiana State UniversityGeneral L
- Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
- Page 17 and 18: 28. F/S REV LINK - A number identif
- Page 19 and 20: PF3 from the COAMENU will display t
- Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
- Page 23 and 24: From the Code Tables Menu, PF4 will
- Page 25 and 26: Louisiana State UniversityGeneral L
- Page 27 and 28: Project NumbersProject numbers are
- Page 29 and 30: Louisiana State UniversityGeneral L
- Page 31 and 32: 7. Press the appropriate PF key for
- Page 33 and 34: 2. TPX commands can be executed any
- Page 35 and 36: 5. Press ENTER. This will display t
- Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
- Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
- Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
- Page 43 and 44: 8. The Internal Transaction - Vehic
- Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
- Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
- Page 49 and 50: Budget AdjustmentsBudget Adjustment
- Page 51: . Tab to the Dept Ref # field. This
- Page 55 and 56: ADJUSTMENT ENTRY screen will now di
- Page 57 and 58: Simple Journal Voucher (SJ)Simple J
- Page 59 and 60: 18. The cursor will appear in the A
- Page 61 and 62: step #29.29. Tab to the Override Er
- Page 63 and 64: Compound Journal Voucher (CJ)Compou
- Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
- Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
- Page 69 and 70: 36. If the print location is correc
- Page 71 and 72: 7. Leave the Form # field blank.8.
- Page 73 and 74: sure you have entered the correct p
- Page 75 and 76: Petty Cash ReimbursementsI. Office
- Page 77 and 78: II.Creating a Petty Cash Reimbursem
- Page 79 and 80: 23. If a line is a debit amount tha
- Page 81 and 82: Departmental TransmittalsI. Office
- Page 83 and 84: 6. The cursor will appear in the En
- Page 85 and 86: 18. The cursor will appear in the M
- Page 87 and 88: 32. Take the original and the copy
- Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
- Page 91 and 92: 22. Press F3 - EndEntry. This check
- Page 93 and 94: 5. Press Enter. This will display t
- Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
- Page 97 and 98: How To Delete An Encumbering Intern
- Page 99 and 100: 13. Press Enter. This will display
- Page 101 and 102: 22. If no errors are found, the mes
c. Tab to the Contact Name field <strong>and</strong> type in the name of the person who can be contactedregarding this order.d. Tab to the Contact Phone field <strong>and</strong> type in the phone number of the contact person. Thecursor will automatically move to the Area Code field. Type in the three digit area code.e. Tab to the Entry Total field. This should equal the total Increase Amt or total Decrease Amtfields.f. The Effective Date field will automatically enter the current date. You may type in a futuredate, but not a past date.g. The remaining fields are filled in by the <strong>system</strong>.12. The Initiate Accounting Entry screen should display as follows:GLSIAEINITIATE ACCOUNTING ENTRYREQUIRED DATAACTION: A CODE: IAESELECT ONE: BA - BUDGET ADJUSTMENT SJ - SIMPLE JOURNAL VOUCHERIT - INTERNAL TRANSACTION CJ - COMPOUND JOURNAL VOUCHEREI - ENCUMBER INTERNAL TRANSACTION CS - CASH JOURNAL VOUCHERDJ - DEPARTMENTAL JOURNAL VOUCHER BT - BANK TRANSFERSGE - GRANT ESTABLISHMENTENTRY TYPE : BA FORM # : IF DP, CUSTOMER ENTRY?ENTRY DESC : COVER OD IN 4250COMMENTS : BOUGHT TOO MUCH PAPER AND OVERDRAFTED THE 4250 OBJECT CODESRCE DOC TYPE/# : DEPT REF # :CONTACT NAME : TOM THUMBCONTACT PHONE : 388 8888 AREA CODE : (504)ENTRY TOTAL :EFFECTIVE DATE :7/1 REVERSAL:1=HELP 2=CODEMENU 3= 4=VAEI 5= 6=FORMMENU7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFF13. Press Enter. The Budget Adjustment Entry screen will display.14. The cursor will appear in the Acct column. Type in the nine digit account number with no dashes.This is the account number in which you are increasing or decreasing the budget.15. The cursor will appear in the T T (Transaction Type) column. Type a B for Expenditure Budget or anI for Anticipated Revenue.16. The cursor will appear in the Obj (Object Code) column. Type in the four digit object code.The cursor will appear in the Subobject field which is a one digit field after the object code to be usedby the department to further break down the existing object codes. This is optional.17. The Proj field is only used when project accounting is implemented. See the Project section in this<strong>manual</strong> for project accounting capability.18. Tab to either the Increase Amt column or Decrease Amt column <strong>and</strong> type in the appropriateUPDATING Rev 06/9393BUDGET ADJUSTMENTS
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