General ledger system manual - lsu/fas - Finance and Administrative ...

1. Start at the GLS Menu.2. The cursor will appear in the Action field. Type an A for add.3. The cursor will appear in the Code field. Type IAE for Initiate Accounting Entry.4. The General Ledger Menu screen should display as shown below:GLSMENUGENERAL LEDGER MENUACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: IAE-------------------- INQUIRY ---------------------ACTION CODEV AEI - ACCOUNTING ENTRY INQUIRYV ERT - EXPLOSION RULES-------------------- DATA ENTRY --------------------ACTION CODEC BCC - ACCOUNTING ENTRY BANK CODE CHANGEA IAE - INITIATE ACCOUNTING ENTRYC RAE - RELEASE ACCOUNTING ENTRIES-------------------- OTHER MENUS -------------------PFKEY: 2 - CODE TABLE MENU 6 - FORMS MAINTENANCE/INQUIRY MENU3 - GLS AND COA MENU 74 - FINANCIAL INQUIRY MENU - 8BY ACCOUNT 9 - CHART OF ACCOUNTS MENU5 - FINANCIAL INQUIRY MENU - 10BY PROJECT1= 2=CODEMENU 3=GLS/COA 4=ACCTINQ 5=PROJINQ 6=FORMMENU7= 8= 9=COAMENU 10= 11=SYSMENU 12=LOGOFF5. Press Enter. This will display the Initiate Accounting Entry screen.6. The cursor will appear in the Entry Type field. Type BA for Budget Adjustment.7. Leave the Form # field blank. See the Form # section for more detailed information on modeling.8. Leave the If DP, Customer Entry? field blank.9. Tab to the Entry Desc field. Type in a brief description of the entry. The contents of this field willappear on your Subsidiary Detail ledger under description.10. Tab to the Comments field. This is for your information only and will not appear on the ledgerprintout. A maximum of three lines of text may be typed here.The fields that are filled with question marks require some information.11. The following fields are optional:a. Tab to the Srce Doc Type/# field. Use this field to reference a previous entry. For example,to reference a Purchase Order, type PO 12345.UPDATING Rev 06/93BUDGET ADJUSTMENTS