General ledger system manual - lsu/fas - Finance and Administrative ...

Funds of similar characteristics are combined into fund groups which are generally as follows:current fundsloan fundsendowment fundsplant fundsagency fundsFoundationINCOMPLETE STATUSOBJECT CODEPENDING STATUSPROJECT NUMBERRELEASED STATUSSOURCE DOCUMENTSUBOBJECT CODESUMMARY OBJECTTENTATIVE TRANSACTIONTRANSACTION TYPEStatus to identify an accounting entry as incomplete, meaning not yet balancedor not passing all edits.Identifier to distinguish category of expenses, revenues, source of funds, assets,liabilities or fund balances.Code identifying an accounting entry as complete (i.e. balanced and has passedall edits) but not yet approved or effective.Unique number to identify a specific activity at the University. This activitymay be a sponsored project that crosses campuses or departments, or may beprojects internal to a department that represent activity in multiple accounts, ormultiple activities within a single account.Code that identifies an accounting entry as balanced and approved byAccounting Services or Budget and Planning, but is not yet current because theeffective date has not been reached.A number used to identify related transactions and to locate the backupdocument(s) that resulted in the accounting entry. Each accounting entry mayhave up to four source documents associated with it.A one digit identifier which can be used to further divide an object code. Thisnumber is not pre-defined and can be used by the departments as desired.A code associated with each object code for reporting and subtotaling.Normally, this is the same level at which budget is defined.An accounting entry that reflects pre-encumbrances and transactions that arepending. These transactions do not affect ledger balances but do affecttentative balances in the system.Code used to categorize each line item of an accounting entry. The categoriesare as follows:A - AssetsB - Expenditure BudgetC - Commitments (Pre-encumbrances)D - Deferred RevenuesE - EncumbrancesF - Fund BalanceI - Budgeted Income/RevenueL - LiabilitiesIntroductionRev 06/93