General ledger system manual - lsu/fas - Finance and Administrative ...

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Vehicle InformationIf you type a Y in the Vehicle Order field on the Internal Transaction - Department Information screen,then the Internal Transaction - Vehicle Information screen will display.1. Tab to the Vehicle #/Desc field and type in the appropriate information.2. Tab to the Destination field and type in the appropriate information.3. Tab to the Pickup Date/Time field. Type in the date. For example, if you were picking up thevehicle on November 31, 1992 then you would type the date in as 11311992. Tab and type in thetime.4. Tab to the Begin Mileage field. Type in the appropriate mileage.5. The following fields are optional:a. Return Date/Timeb. End Mileagec. Charge Card #6. You must choose one of the following fields and fill it in:a. Tab to the Miles Rate/Amt field. If this information is entered, then the # of Units(miles) field must be entered or the Begin Mileage field and the End Mileage must beentered. The Unit Amt field is automatically calculated.b. Tab to the Days Rate/Amt field. If this information is entered, the # of Units (days)must be entered or the Pickup Date field and the Return Date field must be entered.The Unit Amt is automatically calculated.c. Tab to the Hours Rate/Amt field. If this information is entered, the # of Units (hours)must be entered. The Unit Amt is automatically calculated.7. The following fields are optional. If an Other Rate is entered, the Description of the rate must alsobe entered.a. Tab to the Oth Dr field. This is for other debits and if it is entered, the # of Units mustbe entered.b. Tab to the Other field. This is for credits and if it is entered, the # of Units must beentered.UPDATING Rev 06/93INTERNAL TRANSACTIONS
8. The Internal Transaction - Vehicle Information screen should display as shown below:GLSITVINTERNAL TRANSACTION - VEHICLE INFORMATIONACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: ITV OVERRIDE ERRORS:ENTRY#: 12345678 FY: 92 TOTAL LINES: ENTRY TOTAL:VEHICLE #/DESC : JAGUARDESTINATION : LOS ANGELES, CAPICKUP DATE/TIME: 11231992 9:00 BEGIN MILEAGE : 1RETURN DATE/TIME: END MILEAGE : 10CHARGE CARD # : FREE MILEAGE : 1TOTALRATE/AMT -------------- CHARGE BASIS ------------ # OF UNITS UNIT AMT.22 MILES 8 1.76DAYSHOURS50.00 OTH DR OIL CHANGE 1 50.0025.00 OTHER SELF CLEANING 1 25.00TOTAL AMOUNT: 26.761=HELP 2=DEPT 3= 4=VAEI 5=AIAE 6=7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFF9. Press ENTER. This will display the INTERNAL TRANSACTION - ACCOUNT INFORMATIONscreen.10. Go back to the How to Create an IT section, page 79, step #24.UPDATING Rev 06/93INTERNAL TRANSACTIONS
Page 1 and 2: General Ledger SystemManualIndex of
Page 3 and 4: Purpose of User's GuideThe General
Page 5 and 6: Funds of similar characteristics ar
Page 7 and 8: LOUISIANA STATE UNIVERSITYSECURITY
Page 9 and 10: Account Code StructureThe account c
Page 11 and 12: administration and course and curri
Page 13 and 14: Louisiana State UniversityGeneral L
Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
Page 17 and 18: 28. F/S REV LINK - A number identif
Page 19 and 20: PF3 from the COAMENU will display t
Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
Page 23 and 24: From the Code Tables Menu, PF4 will
Page 27 and 28: Project NumbersProject numbers are
Page 31 and 32: 7. Press the appropriate PF key for
Page 33 and 34: 2. TPX commands can be executed any
Page 35 and 36: 5. Press ENTER. This will display t
Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
Page 49 and 50: Budget AdjustmentsBudget Adjustment
Page 51 and 52: . Tab to the Dept Ref # field. This
Page 53 and 54: information.19. Tab to Line 002 and
Page 55 and 56: ADJUSTMENT ENTRY screen will now di
Page 57 and 58: Simple Journal Voucher (SJ)Simple J
Page 59 and 60: 18. The cursor will appear in the A
Page 61 and 62: step #29.29. Tab to the Override Er
Page 63 and 64: Compound Journal Voucher (CJ)Compou
Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
Page 69 and 70: 36. If the print location is correc
Page 71 and 72: 7. Leave the Form # field blank.8.
Page 73 and 74: sure you have entered the correct p
Page 75 and 76: Petty Cash ReimbursementsI. Office
Page 77 and 78: II.Creating a Petty Cash Reimbursem
Page 79 and 80: 23. If a line is a debit amount tha
Page 81 and 82: Departmental TransmittalsI. Office
Page 83 and 84: 6. The cursor will appear in the En
Page 85 and 86: 18. The cursor will appear in the M
Page 87 and 88: 32. Take the original and the copy
Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
Page 91 and 92: 22. Press F3 - EndEntry. This check
Page 93 and 94:
5. Press Enter. This will display t
Page 95 and 96:
UPDATINGENCUMBERING INTERNAL TRANSA
Page 97 and 98:
How To Delete An Encumbering Intern
Page 99 and 100:
13. Press Enter. This will display
Page 101 and 102:
22. If no errors are found, the mes
Page 103 and 104:
UPDATING Rev 06/93FORM
Page 105 and 106:
How To Use A Form1. Start at the GL
Page 107 and 108:
How To Delete A Form1. Start at the
Page 109 and 110:
Louisiana State UniversityGeneral L
Page 111 and 112:
5. Press Enter.6. The Accounting En
Page 113 and 114:
14. Press Enter.15. See the Updatin
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date.10. Below is a brief descripti
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Louisiana State UniversityGeneral L
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5. CumulativeRevs/Expends - The tot
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This printed ledger information is
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June 30. In future fiscal years, th
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Reconciling Your AccountsEvery acco
Page 127 and 128:
Reconciliation1. Entries affecting
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