General ledger system manual - lsu/fas - Finance and Administrative ...

DefinitionsACCOUNT CODEBUDGET ADJUSTMENTBUDGET OBJECTCURRENT STATUSEFFECTIVE DATEENCUMBRANCE NUMBERENCUMBRANCE TYPEENTRY TYPEA code (or number) assigned by Accounting Services or Budget and Planningand defined on the Chart of Valid Accounts which defines an entity for whichdebits and credits are accumulated to produce a financial record. It is the basisby which funds are classified and is used to identify fund, function,organizational unit and activity (source).An Accounting entry which increases or decreases a budget for revenues orexpenditures. These adjustments can be "P"ermanent or "T"emporary.The object code associated with the budget for the University. This objectrepresents the highest level at which funds can be budgeted.The status of an accounting entry which has been approved at all necessarylevels and has been released into the GLS to affect the ledger balances onaccount(s).The date in which the accounting entry becomes effective, allowing post andfuture-date processing and daily account balancing.A number used to relate a transaction to a specific requisition, purchase order,work order, IT order, etc.An identifier used in conjunction with encumbrance number to distinguishbetween types of encumbrances (i.e. requisitions, purchase orders, work orders,IT orders).An identifier used to distinguish type of accounting entry as follows:BA - Budget AdjustmentBF - Batch FeedBT - Bank TransferCJ - Compound Journal VoucherCS - Cash Journal VoucherDJ - Departmental Journal VoucherEI - Encumbered Internal TransactionGE - Grant EstablishmentIT - Internal TransactionSJ - Simple Journal VoucherFUNDAn accounting entity with a self-balancing set of accounts consisting of assets,liabilities,and a fund balance. Separate accounts are maintained for each fundto insure observance of limitations and restrictions placed on the use ofresources.IntroductionRev 06/93