General ledger system manual - lsu/fas - Finance and Administrative ...

13. Press ENTER. This will display the INTERNAL TRANSACTION - DEPARTMENT INFORMATIONscreen. Note: Each entry is assigned an ENTRY #. This # can be used to retrieve the entry at a laterdate.14. The cursor will appear in the ORDERING DEPARTMENT field. Type in the name of the orderingdepartment.15. TAB to the CONTACT NAME field. Type in the appropriate name if it is not already present.16. TAB to the RENDERING DEPARTMENT field. Type in the name of the department that you areordering from.17. The following fields are optional:a. The VEHICLE ORDER field is to be used when ordering a vehicle form the AthleticDepartment. See the vehicle order information section at the end of this section for detailedinformation.b. The READY TO BILL field can be used to prevent any further changes to the IT by any user.Leave this field blank.c. TAB to the CONTACT NAME field and type in the appropriate name.d. TAB to the RECEIVING ROOM/BLDG field. Type in the room number. This field canhold up to six characters. If your room number is less than six characters, press the tab keyand type in the name of your building.e. TAB to the RECEIVED BY field and type in the appropriate name.f. TAB to the ORDER COMMENTS field. In this field you can enter any information pertinentto the fulfillment of this order. For example, Please rush-need by 8/10/91. If you choose notto type in text here, then skip this step.18. The INTERNAL TRANSACTION - DEPARTMENT INFORMATION screen should display as shownbelow:GLSITDINTERNAL TRANSACTION - DEPARTMENT INFORMATIONACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: ITD OVERRIDE ERRORS:ENTRY#: 12345678 FY: 92 TOTAL LINES: ENTRY TOTAL:VEHICLE ORDER : READY TO BILL:ORDERING DEPARTMENT : VICE CHANCELLOR FOR BUSINESS AFFAIRSCONTACT NAME : TOM THUMB 504 388-8888RENDERING DEPARTMENT: LSU UNION BOOKSTORECONTACT NAME: JOHN DOERECEIVING ROOM/BLDG : 123 THOMAS BOYD HALLRECEIVED BY : SUSIE QUEORDER COMMENTS : PLEASE RUSH - NEED BY 08/10/91UPDATING Rev 06/93INTERNAL TRANSACTIONS