General ledger system manual - lsu/fas - Finance and Administrative ...

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Louisiana State UniversityGeneral Ledger SystemIntroduction
Purpose of User's GuideThe General Ledger System (GLS) is the core system to the integrated Financial AccountingSystem of the University. All the financial data of the University is stored in this system. Someof the data is fed to the GLS from other financial systems, as depicted on the chart below, whileother data is entered directly into the GLS system via on-line screens. This User's Guide shouldprovide you with the information necessary to use the University Financial Accounting Systemand the GLS.Financial Accounting SystemTreas.Info.SystemHRMETAPayrollAPS Budget Purchasing Intern.Trans.COAGeneralLedgerSystemIntroductionRev 06/93
Page 1: General Ledger SystemManualIndex of
Page 5 and 6: Funds of similar characteristics ar
Page 7 and 8: LOUISIANA STATE UNIVERSITYSECURITY
Page 9 and 10: Account Code StructureThe account c
Page 11 and 12: administration and course and curri
Page 13 and 14: Louisiana State UniversityGeneral L
Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
Page 17 and 18: 28. F/S REV LINK - A number identif
Page 19 and 20: PF3 from the COAMENU will display t
Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
Page 23 and 24: From the Code Tables Menu, PF4 will
Page 27 and 28: Project NumbersProject numbers are
Page 31 and 32: 7. Press the appropriate PF key for
Page 33 and 34: 2. TPX commands can be executed any
Page 35 and 36: 5. Press ENTER. This will display t
Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 43 and 44: 8. The Internal Transaction - Vehic
Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
Page 49 and 50: Budget AdjustmentsBudget Adjustment
Page 51 and 52: . Tab to the Dept Ref # field. This
Page 53 and 54:
information.19. Tab to Line 002 and
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ADJUSTMENT ENTRY screen will now di
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Simple Journal Voucher (SJ)Simple J
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18. The cursor will appear in the A
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step #29.29. Tab to the Override Er
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Compound Journal Voucher (CJ)Compou
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7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
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UPDATING Rev 06/93COMPOUND JOURNAL
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36. If the print location is correc
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7. Leave the Form # field blank.8.
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sure you have entered the correct p
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Petty Cash ReimbursementsI. Office
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II.Creating a Petty Cash Reimbursem
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23. If a line is a debit amount tha
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Departmental TransmittalsI. Office
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6. The cursor will appear in the En
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18. The cursor will appear in the M
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32. Take the original and the copy
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7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
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22. Press F3 - EndEntry. This check
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5. Press Enter. This will display t
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UPDATINGENCUMBERING INTERNAL TRANSA
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How To Delete An Encumbering Intern
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13. Press Enter. This will display
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22. If no errors are found, the mes
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UPDATING Rev 06/93FORM
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How To Use A Form1. Start at the GL
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How To Delete A Form1. Start at the
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Louisiana State UniversityGeneral L
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5. Press Enter.6. The Accounting En
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14. Press Enter.15. See the Updatin
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date.10. Below is a brief descripti
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Louisiana State UniversityGeneral L
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5. CumulativeRevs/Expends - The tot
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This printed ledger information is
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June 30. In future fiscal years, th
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Reconciling Your AccountsEvery acco
Page 127 and 128:
Reconciliation1. Entries affecting
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