General ledger system manual - lsu/fas - Finance and Administrative ...

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LAS458S REQUEST FOR PROJECT NUMBER r 08/95UProjectnameBegindateExpiredateEffective date for beginningaccounting transactionsEnding date for allowingaccounting transactionsFirst initial ofPrincipal InvestigatorLast name ofPrincipal InvestigatorDepartmentContactContactPhoneDepartmentNameDepartment's alpha 3-characterledger distribution code(found in upper rightcorner of your ledgers)Special Rules Valid Accounts Invalid Accounts* optional* Regionalflag* Federalproject #Comments_______________________________________Authorizing signature_____/_____/_____DateFor Accounting Services Use OnlyProject #Date loadedNotified dept
Louisiana State UniversityGeneral Ledger SystemUpdating the General Ledger System
Page 1 and 2: General Ledger SystemManualIndex of
Page 3 and 4: Purpose of User's GuideThe General
Page 5 and 6: Funds of similar characteristics ar
Page 7 and 8: LOUISIANA STATE UNIVERSITYSECURITY
Page 9 and 10: Account Code StructureThe account c
Page 11 and 12: administration and course and curri
Page 13 and 14: Louisiana State UniversityGeneral L
Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
Page 17 and 18: 28. F/S REV LINK - A number identif
Page 19 and 20: PF3 from the COAMENU will display t
Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
Page 23 and 24: From the Code Tables Menu, PF4 will
Page 25 and 26: Louisiana State UniversityGeneral L
Page 27: Project NumbersProject numbers are
Page 31 and 32: 7. Press the appropriate PF key for
Page 33 and 34: 2. TPX commands can be executed any
Page 35 and 36: 5. Press ENTER. This will display t
Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 43 and 44: 8. The Internal Transaction - Vehic
Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
Page 49 and 50: Budget AdjustmentsBudget Adjustment
Page 51 and 52: . Tab to the Dept Ref # field. This
Page 53 and 54: information.19. Tab to Line 002 and
Page 55 and 56: ADJUSTMENT ENTRY screen will now di
Page 57 and 58: Simple Journal Voucher (SJ)Simple J
Page 59 and 60: 18. The cursor will appear in the A
Page 61 and 62: step #29.29. Tab to the Override Er
Page 63 and 64: Compound Journal Voucher (CJ)Compou
Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
Page 69 and 70: 36. If the print location is correc
Page 71 and 72: 7. Leave the Form # field blank.8.
Page 73 and 74: sure you have entered the correct p
Page 75 and 76: Petty Cash ReimbursementsI. Office
Page 77 and 78: II.Creating a Petty Cash Reimbursem
Page 79 and 80:
23. If a line is a debit amount tha
Page 81 and 82:
Departmental TransmittalsI. Office
Page 83 and 84:
6. The cursor will appear in the En
Page 85 and 86:
18. The cursor will appear in the M
Page 87 and 88:
32. Take the original and the copy
Page 89 and 90:
7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
Page 91 and 92:
22. Press F3 - EndEntry. This check
Page 93 and 94:
5. Press Enter. This will display t
Page 95 and 96:
UPDATINGENCUMBERING INTERNAL TRANSA
Page 97 and 98:
How To Delete An Encumbering Intern
Page 99 and 100:
13. Press Enter. This will display
Page 101 and 102:
22. If no errors are found, the mes
Page 103 and 104:
UPDATING Rev 06/93FORM
Page 105 and 106:
How To Use A Form1. Start at the GL
Page 107 and 108:
How To Delete A Form1. Start at the
Page 109 and 110:
Louisiana State UniversityGeneral L
Page 111 and 112:
5. Press Enter.6. The Accounting En
Page 113 and 114:
14. Press Enter.15. See the Updatin
Page 115 and 116:
date.10. Below is a brief descripti
Page 117 and 118:
Louisiana State UniversityGeneral L
Page 119 and 120:
5. CumulativeRevs/Expends - The tot
Page 121 and 122:
This printed ledger information is
Page 123 and 124:
June 30. In future fiscal years, th
Page 125 and 126:
Reconciling Your AccountsEvery acco
Page 127 and 128:
Reconciliation1. Entries affecting
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