General ledger system manual - lsu/fas - Finance and Administrative ...

Project NumbersProject numbers are used to track revenues and/or expenditures associated with a specific activity or agroup of activities to be accounted for as one unit. The project number can be associated with one ormultiple accounts and can cross departments. This allows reporting of a project as one unit even thoughentries related to the project may cross multiple accounts.Some examples of the uses of project accounting are:1) tracking restricted funds granted to more than one department for a specific research project2) tracking revenues and expenditures related to specific people or areas of a department3) tracking transactions associated with specific events of a departmentProject numbers are controlled by the Office of Accounting Services where they are established on aproject table. Departments who want to have a project established must fill out a project number requestform for each project. This form is on the following page. A contact person and phone number must beincluded on the request form in case there are any questions about the project. After the project isestablished, the appropriate person will be informed of the project number. The department canimmediately begin using the project number.Project numbers are not required on accounting entries; however, any project numbers that are enteredare edited against the project table. Edits are performed to verify that (1) the project number is valid, (2)the project number has been approved to be used with the account, and (3) the date of the entry fallswithin the begin and end date range of the project. If the project number fails to pass any of these edits,the transaction will not be added to the general ledger system.Any project requests or questions about project numbers should be directed to Renee Bellotte inAccounting Services at 388-3321.PROJECTSGLSRev 06/93