General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
Louisiana State UniversityGeneral Ledger SystemProject Number
Project NumbersProject numbers are used to track revenues and/or expenditures associated with a specific activity or agroup of activities to be accounted for as one unit. The project number can be associated with one ormultiple accounts and can cross departments. This allows reporting of a project as one unit even thoughentries related to the project may cross multiple accounts.Some examples of the uses of project accounting are:1) tracking restricted funds granted to more than one department for a specific research project2) tracking revenues and expenditures related to specific people or areas of a department3) tracking transactions associated with specific events of a departmentProject numbers are controlled by the Office of Accounting Services where they are established on aproject table. Departments who want to have a project established must fill out a project number requestform for each project. This form is on the following page. A contact person and phone number must beincluded on the request form in case there are any questions about the project. After the project isestablished, the appropriate person will be informed of the project number. The department canimmediately begin using the project number.Project numbers are not required on accounting entries; however, any project numbers that are enteredare edited against the project table. Edits are performed to verify that (1) the project number is valid, (2)the project number has been approved to be used with the account, and (3) the date of the entry fallswithin the begin and end date range of the project. If the project number fails to pass any of these edits,the transaction will not be added to the general ledger system.Any project requests or questions about project numbers should be directed to Renee Bellotte inAccounting Services at 388-3321.PROJECTSGLSRev 06/93
- Page 1 and 2: General Ledger SystemManualIndex of
- Page 3 and 4: Purpose of User's GuideThe General
- Page 5 and 6: Funds of similar characteristics ar
- Page 7 and 8: LOUISIANA STATE UNIVERSITYSECURITY
- Page 9 and 10: Account Code StructureThe account c
- Page 11 and 12: administration and course and curri
- Page 13 and 14: Louisiana State UniversityGeneral L
- Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
- Page 17 and 18: 28. F/S REV LINK - A number identif
- Page 19 and 20: PF3 from the COAMENU will display t
- Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
- Page 23 and 24: From the Code Tables Menu, PF4 will
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- Page 31 and 32: 7. Press the appropriate PF key for
- Page 33 and 34: 2. TPX commands can be executed any
- Page 35 and 36: 5. Press ENTER. This will display t
- Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
- Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
- Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
- Page 43 and 44: 8. The Internal Transaction - Vehic
- Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
- Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
- Page 49 and 50: Budget AdjustmentsBudget Adjustment
- Page 51 and 52: . Tab to the Dept Ref # field. This
- Page 53 and 54: information.19. Tab to Line 002 and
- Page 55 and 56: ADJUSTMENT ENTRY screen will now di
- Page 57 and 58: Simple Journal Voucher (SJ)Simple J
- Page 59 and 60: 18. The cursor will appear in the A
- Page 61 and 62: step #29.29. Tab to the Override Er
- Page 63 and 64: Compound Journal Voucher (CJ)Compou
- Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
- Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
- Page 69 and 70: 36. If the print location is correc
- Page 71 and 72: 7. Leave the Form # field blank.8.
- Page 73 and 74: sure you have entered the correct p
- Page 75 and 76: Petty Cash ReimbursementsI. Office
Louisiana State University<strong>General</strong> Ledger SystemProject Number
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