General ledger system manual - lsu/fas - Finance and Administrative ...

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PF4 from the COAMENU provides the user with an attribute inquiry function developed to allowa search on accounts by the four specific attributes. This screen, as shown below, was designed forqueries on sponsored project accounts by short title, proposal #, PI SSN (searches on both PI andco-PI fields), grant # or CFDA #. You can only search for one attribute at a time.COASPQSPONSORED PROGRAM QUERY01/17/01 11:37:02PF5 from the COAMENU allows the user to inquire into the COA code tables, thereby providing onlineview of the codes and their definitions. When PF5 is selected, the Code Tables Menu willappear as follows:COACDM01/19/01 09:00:48CODE TABLES MENUACTION: V (A/ADD,C/CHANGE,D/DELETE,V/VIEW) TXN:CDMCODE TYPE CODE VALUE CODE DESCCT=CODE TYPE VL=VALUE LENGTHCT VL CODE TABLECT VL CODE TABLEFrom the Code Tables Menu, the user may inquire into any Code Type and Code Value to view thedefinitions. PF5 will produce the Basic Code Values screen as shown below:COACOD01/19/01 09:02:55BASIC CODE VALUESACTION: (A/ADD,C/CHANGE,D/DELETE,V/VIEW) TXN:CODE:COA Systemr 01/01
From the Code Tables Menu, PF4 will produce the Address Code Values screen as shown below.COAADR01/19/01 09:05:28ADDRESS CODE VALUESACTION: (A/ADD,C/CHG,D/DEL,V/VIEW) TXN:ADDR TYPE: CODE:A/C/DCODELINE1 (NAME)PHONE NBRLINE2 (NAME/ADDR)The COA/GLS Menu is displayed when PF6 is selected from the menu. It provides several optionsavailable for viewing an account and it's relationship to specific objects (object sets), transactiontypes (transaction type sets) and project numbers (project rules). This menu can also be selectedfrom the GLSMENU screen and will display as shown below.COAGLS01/17/01 11:53:04COA/GLS MENUACTION: (A/ADD,C/CHANGE,V/VIEW) TXN:------------------------- TXNS FOR DATA ENTRY---------------------------------AOR - ACCOUNT/OBJECT RELATIONS PRJ -The PF7 option on the COAMENU is under development.COA Systemr 01/01
Page 1 and 2: General Ledger SystemManualIndex of
Page 3 and 4: Purpose of User's GuideThe General
Page 5 and 6: Funds of similar characteristics ar
Page 7 and 8: LOUISIANA STATE UNIVERSITYSECURITY
Page 9 and 10: Account Code StructureThe account c
Page 11 and 12: administration and course and curri
Page 13 and 14: Louisiana State UniversityGeneral L
Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
Page 17 and 18: 28. F/S REV LINK - A number identif
Page 19 and 20: PF3 from the COAMENU will display t
Page 21: 26. FAC & ADM RATE - The fac & adm
Page 27 and 28: Project NumbersProject numbers are
Page 31 and 32: 7. Press the appropriate PF key for
Page 33 and 34: 2. TPX commands can be executed any
Page 35 and 36: 5. Press ENTER. This will display t
Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 43 and 44: 8. The Internal Transaction - Vehic
Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
Page 49 and 50: Budget AdjustmentsBudget Adjustment
Page 51 and 52: . Tab to the Dept Ref # field. This
Page 53 and 54: information.19. Tab to Line 002 and
Page 55 and 56: ADJUSTMENT ENTRY screen will now di
Page 57 and 58: Simple Journal Voucher (SJ)Simple J
Page 59 and 60: 18. The cursor will appear in the A
Page 61 and 62: step #29.29. Tab to the Override Er
Page 63 and 64: Compound Journal Voucher (CJ)Compou
Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
Page 69 and 70: 36. If the print location is correc
Page 71 and 72: 7. Leave the Form # field blank.8.
Page 73 and 74:
sure you have entered the correct p
Page 75 and 76:
Petty Cash ReimbursementsI. Office
Page 77 and 78:
II.Creating a Petty Cash Reimbursem
Page 79 and 80:
23. If a line is a debit amount tha
Page 81 and 82:
Departmental TransmittalsI. Office
Page 83 and 84:
6. The cursor will appear in the En
Page 85 and 86:
18. The cursor will appear in the M
Page 87 and 88:
32. Take the original and the copy
Page 89 and 90:
7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
Page 91 and 92:
22. Press F3 - EndEntry. This check
Page 93 and 94:
5. Press Enter. This will display t
Page 95 and 96:
UPDATINGENCUMBERING INTERNAL TRANSA
Page 97 and 98:
How To Delete An Encumbering Intern
Page 99 and 100:
13. Press Enter. This will display
Page 101 and 102:
22. If no errors are found, the mes
Page 103 and 104:
UPDATING Rev 06/93FORM
Page 105 and 106:
How To Use A Form1. Start at the GL
Page 107 and 108:
How To Delete A Form1. Start at the
Page 109 and 110:
Louisiana State UniversityGeneral L
Page 111 and 112:
5. Press Enter.6. The Accounting En
Page 113 and 114:
14. Press Enter.15. See the Updatin
Page 115 and 116:
date.10. Below is a brief descripti
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Louisiana State UniversityGeneral L
Page 119 and 120:
5. CumulativeRevs/Expends - The tot
Page 121 and 122:
This printed ledger information is
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June 30. In future fiscal years, th
Page 125 and 126:
Reconciling Your AccountsEvery acco
Page 127 and 128:
Reconciliation1. Entries affecting
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