General ledger system manual - lsu/fas - Finance and Administrative ...

COAACC01/17/01 11:02:31REQUIRED DATABASIC ACCOUNT INFORMATIONACTION: V (A/ADD,C/CHANGE,V/VIEW) CODE: ACC ACCTCODE ????????? FY 2001TITLETITLE SHORTACCT TYPESTATUSDetailed below are the fields displayed on the screen and the edits that apply to those fields.1. CODE - Transactions are the last three digits of the code in the upper left-hand corner ofscreen. Also can be found on COA menu.2. ACCT CODE - The nine-digit number assigned to each cost center or reporting entity.3. FY - Fiscal year. COA accounts are now categorized by fiscal year. There will be multiplefiscal years on COA. This field is on all COA screens.4. TITLE - The official University title for the account number.5. TITLE SHORT - The abbreviated or shortened title for the account number. If the informationis not supplied, the title will default to the first 25 characters of the long title.6. ACCT TYPE - Identifies an account as either a general ledger (G) or a subsidiary ledger (S)account.7. STATUS - A code identifying whether an account is active or not. If this field is blank theaccount is active.' ' - active'd' - deactivated8. GL MAPG ACCT - The general ledger default account used for system-generated entriesrelated to activity in a subsidiary account; the G/L account to which a subsidiary account“maps.”9. DIST CODE - The three character code on each account which identifies where the ledgers willbe distributed. Ledgers are sorted by this code before being distributed.10. BEG DATE - The effective date of the account number. This date is used to validateaccounting entries. Only entries made on or after this date are allowed in the General LedgerSystem. This represents the date the account is activated.11. GL MAPG FLAG - A code that identifies all general ledger mapping accounts.COA Systemr 01/01