General ledger system manual - lsu/fas - Finance and Administrative ...

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7. Obj/S - The four-digit object code which is used to categorize the revenue, expense,budget or encumbrance of an entry. If a subobject code was entered when theentry was created, it will appear in the S column.8. Budget - Any Budget Adjustment affecting your account will appear here. Also, in thefirst month of the budget year, the money allocated to your account will appearhere.9. Revenues/ - This column includes the amount of the revenue or expenditure for eachExpenditures entry.10. Encumbrances - The amount of money set aside for a purchase. If voucher type is PA(Purchase Order Alteration) or PO (Purchase Order), then the encumbranceis being established or altered.This printed ledger information is also available through an on line facility. From the GLS menu press PF4- ACCTINQ, Action: V, and the corresponding code:a. EST - Expenditure Summary Tentative Ledgerb. RST - Revenue Summary Tentative LedgerOnce familiar with the codes, you can go directly to any screen by entering the action and the desired codefrom any screen. See the Inquiring section in the GLS Manual for more information about this on linefacility.Outstanding Encumbrances Summary LedgerPurposeTo report any encumbrance being established, liquidated, altered, or having an outstanding balance atthe end of the reporting period.Columns1. EncumbranceType-NumberWork OrderRequisitionPurchase Order- The first two characters represent the type of encumbrance that is beingidentified:IT Internal Transaction W OTV Travel Voucher R QAP Accounts Payable P O2. Description - The entry description that was provided when the order was first established.In the case of purchase orders, this should be the vendor name.3. Obj - The four-digit object code which is used to categorize the encumbrance of anentry.4. Original - The original amount established on the account for the encumbrance order.Amount This is the amount that you typed on the requisition. For those orders carriedover to the new fiscal year, the original amount is the balance on the order atLEDGERS Rev 06/93
June 30. In future fiscal years, the amount will be retained as the originalamount of the order.5. Prior MonthBalance- This column reports the balance on the order as of the end of the priorreporting month. For July, the prior month balance is the balance as of June30.6. Curr Month - The sum of all expenditure and alteration activity against the order duringActivity the current month. This does not include entries that are pending or entriesthat have otherwise not been completed.7. CurrentBalance- The remaining encumbrance balance on the order as of the end of thereporting month. This figure shown is the prior month balance plus or minusthe current month activity.This printed ledger information is also available through an on line facility. From the GLS menu press PF4- ACCTINQ, Action: V, and the corresponding code:a. OSL -Outstanding Encumbrance Summary Ledgerb. ONS -Outstanding Encumbrance Number SummaryOnce familiar with the codes, you can go directly to any screen by entering the action and the desired codefrom any screen. See the Inquiring section in the GLS Manual for more information about this on linefacility.LEDGERS Rev 06/93
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General Ledger SystemManualIndex of
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Purpose of User's GuideThe General
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Funds of similar characteristics ar
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LOUISIANA STATE UNIVERSITYSECURITY
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Account Code StructureThe account c
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administration and course and curri
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Louisiana State UniversityGeneral L
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COAACC01/17/01 11:02:31REQUIRED DAT
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28. F/S REV LINK - A number identif
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PF3 from the COAMENU will display t
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26. FAC & ADM RATE - The fac & adm
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From the Code Tables Menu, PF4 will
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Project NumbersProject numbers are
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7. Press the appropriate PF key for
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2. TPX commands can be executed any
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5. Press ENTER. This will display t
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1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
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7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
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1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
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8. The Internal Transaction - Vehic
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5. The ACCOUNTING ENTRY INQUIRY scr
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18. Press PF2 - VEH/ORD. This will
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Budget AdjustmentsBudget Adjustment
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. Tab to the Dept Ref # field. This
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information.19. Tab to Line 002 and
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ADJUSTMENT ENTRY screen will now di
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Simple Journal Voucher (SJ)Simple J
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18. The cursor will appear in the A
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step #29.29. Tab to the Override Er
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Compound Journal Voucher (CJ)Compou
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7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
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UPDATING Rev 06/93COMPOUND JOURNAL
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36. If the print location is correc
Page 71 and 72: 7. Leave the Form # field blank.8.
Page 73 and 74: sure you have entered the correct p
Page 75 and 76: Petty Cash ReimbursementsI. Office
Page 77 and 78: II.Creating a Petty Cash Reimbursem
Page 79 and 80: 23. If a line is a debit amount tha
Page 81 and 82: Departmental TransmittalsI. Office
Page 83 and 84: 6. The cursor will appear in the En
Page 85 and 86: 18. The cursor will appear in the M
Page 87 and 88: 32. Take the original and the copy
Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
Page 91 and 92: 22. Press F3 - EndEntry. This check
Page 93 and 94: 5. Press Enter. This will display t
Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
Page 97 and 98: How To Delete An Encumbering Intern
Page 99 and 100: 13. Press Enter. This will display
Page 101 and 102: 22. If no errors are found, the mes
Page 103 and 104: UPDATING Rev 06/93FORM
Page 105 and 106: How To Use A Form1. Start at the GL
Page 107 and 108: How To Delete A Form1. Start at the
Page 109 and 110: Louisiana State UniversityGeneral L
Page 111 and 112: 5. Press Enter.6. The Accounting En
Page 113 and 114: 14. Press Enter.15. See the Updatin
Page 115 and 116: date.10. Below is a brief descripti
Page 117 and 118: Louisiana State UniversityGeneral L
Page 119 and 120: 5. CumulativeRevs/Expends - The tot
Page 121: This printed ledger information is
Page 125 and 126: Reconciling Your AccountsEvery acco
Page 127 and 128: Reconciliation1. Entries affecting
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