General ledger system manual - lsu/fas - Finance and Administrative ...

7. Obj/S - The four-digit object code which is used to categorize the revenue, expense,budget or encumbrance of an entry. If a subobject code was entered when theentry was created, it will appear in the S column.8. Budget - Any Budget Adjustment affecting your account will appear here. Also, in thefirst month of the budget year, the money allocated to your account will appearhere.9. Revenues/ - This column includes the amount of the revenue or expenditure for eachExpenditures entry.10. Encumbrances - The amount of money set aside for a purchase. If voucher type is PA(Purchase Order Alteration) or PO (Purchase Order), then the encumbranceis being established or altered.This printed ledger information is also available through an on line facility. From the GLS menu press PF4- ACCTINQ, Action: V, and the corresponding code:a. EST - Expenditure Summary Tentative Ledgerb. RST - Revenue Summary Tentative LedgerOnce familiar with the codes, you can go directly to any screen by entering the action and the desired codefrom any screen. See the Inquiring section in the GLS Manual for more information about this on linefacility.Outstanding Encumbrances Summary LedgerPurposeTo report any encumbrance being established, liquidated, altered, or having an outstanding balance atthe end of the reporting period.Columns1. EncumbranceType-NumberWork OrderRequisitionPurchase Order- The first two characters represent the type of encumbrance that is beingidentified:IT Internal Transaction W OTV Travel Voucher R QAP Accounts Payable P O2. Description - The entry description that was provided when the order was first established.In the case of purchase orders, this should be the vendor name.3. Obj - The four-digit object code which is used to categorize the encumbrance of anentry.4. Original - The original amount established on the account for the encumbrance order.Amount This is the amount that you typed on the requisition. For those orders carriedover to the new fiscal year, the original amount is the balance on the order atLEDGERS Rev 06/93