General ledger system manual - lsu/fas - Finance and Administrative ...

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LSU Account NumberMeaning of the DigitsGeneral Ledger AccountsAll General Ledger (G/L) accounts can be identified by the following account code structure:X84-4X-XXXXX92-XX-X3XX193-XX-X3XXFirst Digit - identifies campus as follows:0 - LSU System1 - LSU and A&M College2 - LSU at Alexandria6 - LSU at Eunice8 - Paul M. Hebert Law Center9 - LSU Agricultural CenterSixth Digit - identifies fund as follows:0 - Current Unrestricted Fund1 - Current Restricted Fund2 - Current Restricted Auxiliary Enterprise Fund3 - Loan Fund4 - Endowment Fund5 - Unexpended Plant Fund6 - Renewals & Replacements Fund7 - Retirement of Indebtedness (Sinking) Fund8 - Investment in Plant Fund9 - Agency FundE - LSU Foundation Endowed FundF - LSU Foundation Non-Endowed FundSeventh Digit - identifies type of account as follows:1 - Assets2 - Liabilities3 - Mapping (Fund Balances)Account & Object Code StructuresRev 12/93
Louisiana State UniversityGeneral Ledger SystemChart of AccountsC:\MyFiles\Files\GLS COA 01/26/01
Page 1 and 2: General Ledger SystemManualIndex of
Page 3 and 4: Purpose of User's GuideThe General
Page 5 and 6: Funds of similar characteristics ar
Page 7 and 8: LOUISIANA STATE UNIVERSITYSECURITY
Page 9 and 10: Account Code StructureThe account c
Page 11: administration and course and curri
Page 15 and 16: COAACC01/17/01 11:02:31REQUIRED DAT
Page 17 and 18: 28. F/S REV LINK - A number identif
Page 19 and 20: PF3 from the COAMENU will display t
Page 21 and 22: 26. FAC & ADM RATE - The fac & adm
Page 23 and 24: From the Code Tables Menu, PF4 will
Page 25 and 26: Louisiana State UniversityGeneral L
Page 27 and 28: Project NumbersProject numbers are
Page 29 and 30: Louisiana State UniversityGeneral L
Page 31 and 32: 7. Press the appropriate PF key for
Page 33 and 34: 2. TPX commands can be executed any
Page 35 and 36: 5. Press ENTER. This will display t
Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 43 and 44: 8. The Internal Transaction - Vehic
Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
Page 49 and 50: Budget AdjustmentsBudget Adjustment
Page 51 and 52: . Tab to the Dept Ref # field. This
Page 53 and 54: information.19. Tab to Line 002 and
Page 55 and 56: ADJUSTMENT ENTRY screen will now di
Page 57 and 58: Simple Journal Voucher (SJ)Simple J
Page 59 and 60: 18. The cursor will appear in the A
Page 61 and 62: step #29.29. Tab to the Override Er
Page 63 and 64:
Compound Journal Voucher (CJ)Compou
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7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
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UPDATING Rev 06/93COMPOUND JOURNAL
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36. If the print location is correc
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7. Leave the Form # field blank.8.
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sure you have entered the correct p
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Petty Cash ReimbursementsI. Office
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II.Creating a Petty Cash Reimbursem
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23. If a line is a debit amount tha
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Departmental TransmittalsI. Office
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6. The cursor will appear in the En
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18. The cursor will appear in the M
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32. Take the original and the copy
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7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
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22. Press F3 - EndEntry. This check
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5. Press Enter. This will display t
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UPDATINGENCUMBERING INTERNAL TRANSA
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How To Delete An Encumbering Intern
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13. Press Enter. This will display
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22. If no errors are found, the mes
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UPDATING Rev 06/93FORM
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How To Use A Form1. Start at the GL
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How To Delete A Form1. Start at the
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Louisiana State UniversityGeneral L
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5. Press Enter.6. The Accounting En
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14. Press Enter.15. See the Updatin
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date.10. Below is a brief descripti
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Louisiana State UniversityGeneral L
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5. CumulativeRevs/Expends - The tot
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This printed ledger information is
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June 30. In future fiscal years, th
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Reconciling Your AccountsEvery acco
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Reconciliation1. Entries affecting
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