General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
#. Status, entry type and logonid must be left blank when using entry number.8. Press Enter.9. If you have more than one entry that meets the criteria, the Accounting Entry List screen will display.If only one entry is available, go to step #12.10. Tab to the Sel (Select) column and type a S next to the entry that you would like to view.11. The Accounting Entry List will display as follows:GLSAELENTER SELECT ONEACTION: VACCOUNTING ENTRY LISTEND OF DATACODE: AELENTRY ENTRY STAT VOUCHER INITSEL TYPE/# FY DESCRIPTION CODE TYPE/# LOGONIDS IT 1234567 92 SUPPLIES FOR TOM THUMB I HAPPYBA 0002596 92 OVERDRAFTED SUPPLIES I HAPPY1=HELP 2=CODEMENU 3= 4=VAEI 5=AIAE 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9= 10=GLSMENU 11=SYSMENU 12=LOGOFF12. Press Enter. This will display the Accounting Entry Header screen.a. If there is information that needs to be changed or added on this screen, type a C in theAction field and then Tab to the appropriate fields and change/add the information. PressEnter.b. If no changes or additions are necessary, then press Enter.13. The Accounting Entry Header screen will display as shown below:GLSAEHACCOUNTING ENTRY HEADERENTER FOR DETAILACTION: V (C/CHANGE,D/DELETE,R/REVERSE,S/STATUS CHANGE,V/VIEW) CODE: AEHENTRY TYPE/#: IT 12345678 FY: 92 TOT LINES: 002 VOUCHER TYP/#:ENTRY STATUS: (FOR STATUS CHANGE:) EFF DTE DISP :ENTRY DESC : SUPPLIES FOR TOM THUMB ENTRY TOTAL : 0.00CONTACT NAME: TOM THUMB CONTACT PHONE: 504 388-8888COMMENTS : PLEASE RUSH - NEED BY 01/20/92:EFFECT DATE : 01/15/1992 7/1 REVERSAL :SRCE DOC # : DEPT REF # :------------------------------ STATUS INFORMATION --------------------------------I - INCOMPLETE 01/15/1992 HAPPY A - APPROVEDP - PENDINGR - RELEASEDD - DISAPPROVEDC - CURRENTINQUIRING Rev 06/93VIEWING SPECIFIC ENTRIES
14. Press Enter.15. See the Updating section for detailed instructions on completing or deleting your specific entry type.If the status of an entry is current, it cannot be changed or deleted.16. If the Status of the entry has become Current, the entry will display on the Current Entry Displayscreen.GLSCEDACTION: V (V/VIEW)CURRENT ENTRY DISPLAYCODE: AEIENTRY#: 12345678 FY: 92 TOTAL LINES: 008 ENTRY TOTAL:DEBIT CREDIT SYSSEL LINE ACCT TT OBJ PROJ AMOUNT AMOUNT GEN001 188-53-0500 X 7320 750.00002 184-91-0500 X 7320 750.00003 184-40-0300 A 1000 750.00 Y004 184-40-0300 A 1000 750.00 Y005 184-40-0300 F 3000 750.00 Y006 184-40-0300 F 3000 750.00 Y007 184-40-0300 S 9500 750.00 Y008 184-40-0300 S 9500 750.00 YCALCULATED TOTAL:1= 2= 3= 4= 5= 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=GLSMENU 11=SYSMENU 12=LOGOFFNote: You should only be concerned with the lines affecting your account. Lines marked with a Yin the Sys Gen field are for Accounting Services use only.17. If you want additional information about a specific line on the current entry display, tab down nextto the line for which you want the information, and enter an "S" and press ENTER. When you arefinished viewing the additional information, press PF3 to return to the current entry display.INQUIRING Rev 06/93VIEWING SPECIFIC ENTRIES
- Page 61 and 62: step #29.29. Tab to the Override Er
- Page 63 and 64: Compound Journal Voucher (CJ)Compou
- Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
- Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
- Page 69 and 70: 36. If the print location is correc
- Page 71 and 72: 7. Leave the Form # field blank.8.
- Page 73 and 74: sure you have entered the correct p
- Page 75 and 76: Petty Cash ReimbursementsI. Office
- Page 77 and 78: II.Creating a Petty Cash Reimbursem
- Page 79 and 80: 23. If a line is a debit amount tha
- Page 81 and 82: Departmental TransmittalsI. Office
- Page 83 and 84: 6. The cursor will appear in the En
- Page 85 and 86: 18. The cursor will appear in the M
- Page 87 and 88: 32. Take the original and the copy
- Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
- Page 91 and 92: 22. Press F3 - EndEntry. This check
- Page 93 and 94: 5. Press Enter. This will display t
- Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
- Page 97 and 98: How To Delete An Encumbering Intern
- Page 99 and 100: 13. Press Enter. This will display
- Page 101 and 102: 22. If no errors are found, the mes
- Page 103 and 104: UPDATING Rev 06/93FORM
- Page 105 and 106: How To Use A Form1. Start at the GL
- Page 107 and 108: How To Delete A Form1. Start at the
- Page 109 and 110: Louisiana State UniversityGeneral L
- Page 111: 5. Press Enter.6. The Accounting En
- Page 115 and 116: date.10. Below is a brief descripti
- Page 117 and 118: Louisiana State UniversityGeneral L
- Page 119 and 120: 5. CumulativeRevs/Expends - The tot
- Page 121 and 122: This printed ledger information is
- Page 123 and 124: June 30. In future fiscal years, th
- Page 125 and 126: Reconciling Your AccountsEvery acco
- Page 127 and 128: Reconciliation1. Entries affecting
14. Press Enter.15. See the Updating section for detailed instructions on completing or deleting your specific entry type.If the status of an entry is current, it cannot be changed or deleted.16. If the Status of the entry has become Current, the entry will display on the Current Entry Displayscreen.GLSCEDACTION: V (V/VIEW)CURRENT ENTRY DISPLAYCODE: AEIENTRY#: 12345678 FY: 92 TOTAL LINES: 008 ENTRY TOTAL:DEBIT CREDIT SYSSEL LINE ACCT TT OBJ PROJ AMOUNT AMOUNT GEN001 188-53-0500 X 7320 750.00002 184-91-0500 X 7320 750.00003 184-40-0300 A 1000 750.00 Y004 184-40-0300 A 1000 750.00 Y005 184-40-0300 F 3000 750.00 Y006 184-40-0300 F 3000 750.00 Y007 184-40-0300 S 9500 750.00 Y008 184-40-0300 S 9500 750.00 YCALCULATED TOTAL:1= 2= 3= 4= 5= 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=GLSMENU 11=SYSMENU 12=LOGOFFNote: You should only be concerned with the lines affecting your account. Lines marked with a Yin the Sys Gen field are for Accounting Services use only.17. If you want additional information about a specific line on the current entry display, tab down nextto the line for which you want the information, <strong>and</strong> enter an "S" <strong>and</strong> press ENTER. When you arefinished viewing the additional information, press PF3 to return to the current entry display.INQUIRING Rev 06/93VIEWING SPECIFIC ENTRIES
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