General ledger system manual - lsu/fas - Finance and Administrative ...

More documents

Recommendations

Info

Viewing Specific EntriesThis screen is used to find specific entries that you have received or have identified on your printed ledgers.It can also be used to display a list of entries by LogonID, Entry Type, and Status Code.1. Start at the General Ledger Menu . See Page 71 in the Updating section of this manual for detailedinstruction.2. The cursor will appear in the Action field. Type a V for view.3. The cursor will appear in the Code field. Type AEI for Accounting Entry Inquiry.Pressing PF1 will perform the same function.4. The General Ledger Menu screen should display as shown below:GLSMENUGENERAL LEDGER MENUACTION: V (A/ADD,C/CHANGE,V/VIEW) CODE: AEI-------------------- INQUIRY ---------------------ACTION CODEV AEI - ACCOUNTING ENTRY INQUIRYV ERT - EXPLOSION RULES-------------------- DATA ENTRY --------------------ACTION CODEC BCC - ACCOUNTING ENTRY BANK CODE CHANGEA IAE - INITIATE ACCOUNTING ENTRYC RAE - RELEASE ACCOUNTING ENTRIES-------------------- OTHER MENUS -------------------PFKEY: 2 - CODE TABLE MENU 6 - FORMS MAINTENANCE/INQUIRYMENU3 - GLS AND COA MENU 74 - FINANCIAL INQUIRY MENU - 8BY ACCOUNT 9 - CHART OF ACCOUNTS MENU5 - FINANCIAL INQUIRY MENU - 10BY PROJECT1= 2=CODEMENU 3=GLS/COA 4=ACCTINQ 5=PROJINQ 6=FORMMENU7= 8= 9=COAMENU 10= 11=SYSMENU 12=LOGOFFINQUIRING Rev 06/93VIEWING SPECIFIC ENTRIES
5. Press Enter.6. The Accounting Entry Inquiry screen should display as follows:GLSAEIENTER PARAMETER(S)ACTION: V CODE: AEISTATUSACCOUNTING ENTRY INQUIRY: IENTRY TYPE :LOGON ID: HAPPYENTRY # : NOTE: THE ENTRY # ANDLINE # : ITS SUB-PARAMETERSACCOUNT # : MUST NOT BE USED WITHOBJECT CODE : ANY OTHER PARAMETERSSRCE DOC TYPE/#: EXCEPT FISCAL YEARVOUCHER TYPE/#:FISCAL END YR :1=HELP 2=CODEMENU 3= 4=ACCTINQ 5=PROJINQ 6=AIAE7= 8= 9= 10=GLSMENU 11=SYSMENU 12-LOGOFF7. Choose one of the following options:a. LogonID. If you want to view all of the entries entered by a specific Logon ID, tab to theLogon ID field and type in the Logon ID.< To limit the search to a specific entry type, tab to the Entry Type field and choose oneof the following options:BA Budget Adjustment SJ Simple Journal VoucherIT Internal Transaction CJ Compound Journal VoucherGE Grant Establishment DJ Departmental Journal VoucherBT Bank Transfer CS Cash Journal VoucherNote: Be sure that you have typed in the LOGONID.< To limit the search to a specific Status, tab to the Status field and choose one of thefollowing options:IncompleteApprovedPendingReleasedDisapprovedCurrentNote: Be sure that you have typed in the LOGONID.b. Entry #. If you want to view a specific entry, tab to the Entry # field and type in the EntryINQUIRING Rev 06/93VIEWING SPECIFIC ENTRIES
Page 1 and 2:
General Ledger SystemManualIndex of
Page 3 and 4:
Purpose of User's GuideThe General
Page 5 and 6:
Funds of similar characteristics ar
Page 7 and 8:
LOUISIANA STATE UNIVERSITYSECURITY
Page 9 and 10:
Account Code StructureThe account c
Page 11 and 12:
administration and course and curri
Page 13 and 14:
Louisiana State UniversityGeneral L
Page 15 and 16:
COAACC01/17/01 11:02:31REQUIRED DAT
Page 17 and 18:
28. F/S REV LINK - A number identif
Page 19 and 20:
PF3 from the COAMENU will display t
Page 21 and 22:
26. FAC & ADM RATE - The fac & adm
Page 23 and 24:
From the Code Tables Menu, PF4 will
Page 25 and 26:
Page 27 and 28:
Project NumbersProject numbers are
Page 29 and 30:
Page 31 and 32:
7. Press the appropriate PF key for
Page 33 and 34:
2. TPX commands can be executed any
Page 35 and 36:
5. Press ENTER. This will display t
Page 37 and 38:
1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40:
7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41 and 42:
1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 43 and 44:
8. The Internal Transaction - Vehic
Page 45 and 46:
5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48:
18. Press PF2 - VEH/ORD. This will
Page 49 and 50:
Budget AdjustmentsBudget Adjustment
Page 51 and 52:
. Tab to the Dept Ref # field. This
Page 53 and 54:
information.19. Tab to Line 002 and
Page 55 and 56:
ADJUSTMENT ENTRY screen will now di
Page 57 and 58:
Simple Journal Voucher (SJ)Simple J
Page 59 and 60: 18. The cursor will appear in the A
Page 61 and 62: step #29.29. Tab to the Override Er
Page 63 and 64: Compound Journal Voucher (CJ)Compou
Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
Page 69 and 70: 36. If the print location is correc
Page 71 and 72: 7. Leave the Form # field blank.8.
Page 73 and 74: sure you have entered the correct p
Page 75 and 76: Petty Cash ReimbursementsI. Office
Page 77 and 78: II.Creating a Petty Cash Reimbursem
Page 79 and 80: 23. If a line is a debit amount tha
Page 81 and 82: Departmental TransmittalsI. Office
Page 83 and 84: 6. The cursor will appear in the En
Page 85 and 86: 18. The cursor will appear in the M
Page 87 and 88: 32. Take the original and the copy
Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
Page 91 and 92: 22. Press F3 - EndEntry. This check
Page 93 and 94: 5. Press Enter. This will display t
Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
Page 97 and 98: How To Delete An Encumbering Intern
Page 99 and 100: 13. Press Enter. This will display
Page 101 and 102: 22. If no errors are found, the mes
Page 103 and 104: UPDATING Rev 06/93FORM
Page 105 and 106: How To Use A Form1. Start at the GL
Page 107 and 108: How To Delete A Form1. Start at the
Page 109: Louisiana State UniversityGeneral L
Page 113 and 114: 14. Press Enter.15. See the Updatin
Page 115 and 116: date.10. Below is a brief descripti
Page 117 and 118: Louisiana State UniversityGeneral L
Page 119 and 120: 5. CumulativeRevs/Expends - The tot
Page 121 and 122: This printed ledger information is
Page 123 and 124: June 30. In future fiscal years, th
Page 125 and 126: Reconciling Your AccountsEvery acco
Page 127 and 128: Reconciliation1. Entries affecting
show all

General ledger system manual - lsu/fas - Finance and Administrative ...

Create successful ePaper yourself

Delete template?

Save as template?