General ledger system manual - lsu/fas - Finance and Administrative ...

How To Create A FormThere are several entries that are repeated from year to year or month to month with very few changes beingmade. To save the time needed to recreate these entries, the General Ledger System allows users to createthe account information of an entry that can be retrieved and reused. For example, a department movescharges every month from two restricted accounts to an unrestricted account. The account numbers, objectcodes, and amounts can be saved in a form that can be retrieved when creating the entry each month.1. Start at the GLS Menu. See page 71 in the Updating section of this manual for detailedinstruction.2. The General Ledger Menu screen should display as shown below:GLSMENUGENERAL LEDGER MENUACTION: (A/ADD,C/CHANGE,V/VIEW) CODE:-------------------- INQUIRY ---------------------ACTION CODEV AEI - ACCOUNTING ENTRY INQUIRYV ERT - EXPLOSION RULES-------------------- DATA ENTRY --------------------ACTION CODEC BCC - ACCOUNTING ENTRY BANK CODE CHANGEA IAE - INITIATE ACCOUNTING ENTRYC RAE - RELEASE ACCOUNTING ENTRIES-------------------- OTHER MENUS -------------------PFKEY: 2 - CODE TABLE MENU 6 - FORMS MAINTENANCE/INQUIRYMENU3 - GLS AND COA MENU 74 - FINANCIAL INQUIRY MENU - 8BY ACCOUNT 9 - CHART OF ACCOUNTS MENU5 - FINANCIAL INQUIRY MENU - 10BY PROJECT1=VAEI 2=CODEMENU 3=GLS/COA 4=ACCTINQ 5=PROJINQ 6=FORMMENU7=YR-END 8=AIAE 9=COAMENU 10= 11=SYSMENU 12=LOGOFF3. Press F6-Forms Maintenance/Inquiry Menu. This will display the Forms Maintenance and InquiryMenu.4. The cursor will appear in the Action field. Type an A for add.5. The cursor will appear in the Code field. Choose one of the following options:SJF Simple JV CJF Compound JVCJF Cash JV BTF Bank TransfersBAF Bank Adjustment DJF Departmental JVITF Internal Transaction EIF Encumber Internal TransactionUPDATING Rev 06/93FORM