Reference No. ECIL/CPSU/NPR57CRORE/FP/Q. Fingerprint Scanners

Reference No. ECIL/CPSU/NPR57CRORE/FP/Q. Fingerprint Scanners.CONSORTIUM OF CENTRAL PUBLIC SECTOR UNDERTAKINGS ( CPSUs )Creation of National Population Registerfor Coastal States & DelhiRequest for QuotationFor supply of Fingerprint Scanners4 th October, 2010REFERENCE NO. ECIL/CPSU/NPR 57CRORE/FP/QTENDER PROCESSING PSU : ELECTRONICS CORPORATION OF INDIA LIMITEDHYDERABADPage 1

ELECTRONICS CORPORATION OF INDIA LIMITED( A Government of India Enterprise )COMPONENTS DIVISION – PURCHASE.R.C.D. Building,ECIL ( Post ),Hyderabad-500 062 (AP), India.Tel : 0091 40 2718 22480091 40 2718 22720091 40 2712 2569Fax : 0091 40 2712 0495 / 0288E-Mail: cdpurchase@ecil.co.in,gup@ecil.co.in_______________________________________________________________________________________________Our Reference No. ECIL/CPSU/NPR 57CRORE/FP/Q. Date : 04.10.2010Part AA 1.1 Purpose:Consortium of Public Sector Undertakings (CPSUs) consisting of Electronics Corporation ofIndia Limited (ECIL), Hyderabad, Bharat Electronics Limited (BEL), Bangalore and ITI Limited(ITI), Palakkad is implementing Creation of National Population Register (NPR) in 9 CostalStates, National Capital Territory of Delhi and Union Territory of Puducherry for Office ofRegistrar General India, Ministry of Home Affairs, Govt. of India.As part of creation of electronic database of the people residing in the area ,CPSUs are planning toCollect Biometric Data of the people aged 15 years and above. For the purpose ,CPSUs propose toprocure the required Finger Print Scanners ( 4+4+2, Slap Model) through a competitive biddingprocess.The tender will be processed in TWO BID System (Technical bid and Price bid).A 1.1.1 Scope:The Government of India has initiated the creation of National Population Register (NPR) bycollecting specific information of all usual residents in the country during the House listing andHousing Census phase of Census 2011 during April 2010 to September 2010. The NPR is acomprehensive identity database to be maintained by the Registrar General and CensusCommissioner India, Ministry of Home Affairs, Government of India (RGI). The finger Printcaptured during enrolment of Usual Residents, need to be the best images possible, must besufficient and effective for de-duplication of many -to –many.It is necessary that all the Finger Print Scanners should follow Finger Print standards and bestpractices to ensure interoperability of devices and the algorithms to avoid the vendor lock-in, andalso long term storage of the data with technology independence. Towards this goal NPRenrollment will adopt standard formulated by UIDAI. To meet this requirement STQC directorate(wing of DIT), under guidance from Unique Identification Authority of India (UIDAI) is certifyingthe devices to bring uniformity.A 1.2 Invitation:Page 2

ECIL Propose to procure the required Fingerprint Scanners (Slap Model) Quantity: 570Nos, through a competitive bidding process.On behalf of Consortium, Electronics Corporation of India Limited, Hyderabad, is invitingQuotations from Fingerprint scanner Original equipment manufacturers, (OEM) or through theirIndian authorized distributors for the supply of the following to meet the requirements set out inthis Request for Quotation (RFQ).Description: Slap Fingerprint Scanners (4+4+2 capture).Proposals for the above items should be submitted as per the details given below:A 1.3 Time Schedule of various Bid related events:Fingerprint ScannersBid Issue date 04.10.2010.Last date for receipt of request for09.10.2010.Clarifications from biddersLast date for clarification from ECIL to theBiddersDue date and address for submission of Bid.Bid Document Price(Non-refundable) To be submitted alongwith the Response to the Bid documentDue date for opening of Technical BidReference No.13.10.2010.19.10.2010 at 14.30 HrsDeputy General Manager (Purchase-CD)M/s. Electronics Corporation of India Ltd.,Components Division,ECIL Post,Hyderabad - 500 062. AP, INDIA.Phone : +91 40 2712 2569 / +91 40 2718 2248E-Mail : cdpurchase@ecil.co.inRs. 5,000/-19.10.2010 at 15.30 Hrs.ECIL/CPSU/NPR 57CRORE/FP/Q.Note: The schedule is subject to change and notice in writing of any changes will be provided.CPSUs reserve the right to cancel the RFQ at any time without penalty and without incurring anyfinancial obligations to any Bidder or potential bidder.A 1.4. Non-discloser clause.I. The bidder (and his employee) shall not, unless CPSUs gives permission in writing, discloseany part or whole of this RFQ document, of the proposal and / or any specification, plan, orinformation furnished by CPSUs to any person other than a person employed by the bidder in theperformance of the proposal or contract. Disclosure to any such employed person shall be inconfidence and shall extend only as far as may be necessary for purposes of such performance.The employees or the third party engaged by the bidder will maintain strict confidentiality.Page 3

II. The bidder, his employees ad agents shall not without prior written consent from the CPSUsmake any use of any document or information given by user except for purposes of performing thecontract award.III. In case of breach the CPSUs shall take such legal action as it may be required.Part B .B.1. Pre-bid Criteria.B 1.1 OEM or OEM’s Authorized Indian Distributor, henceforth referred as “Prime Bidder”:1. The OEM must be a Registered Corporation/ Company /firm and should be operating /having business interest in India. The OEM may or may not be an Indian Company.2. OEM’s Authorized Indian Distributor must be a Registered Company/Firm in India as ondate of submission of the bid.3. In case the prime bidder is not the OEM, then the OEM shall provide a certificate toauthorize the prime bidder to bid on its behalf and in such case the OEM shall takecomplete responsibility to supply all the deliverables, activities, components and theirquality.4. Finger print device make and model should be certified by STQC directorate (wing ofDIT), as per specifications framed by Unique Identification Authority of India (UIDAI).5. CPSUs / ORGI will get the random samples drawn from the supplies and tested for thecompliance to the technical specifications of the RFQ. In case, it is found that the suppliesdo not conform to the specifications, the OEM will be Blacklisted.6. The bidder must execute a Non-Disclosure agreement on a Rs. 100/- stamp paper withconditions A 1.4 - I and submit the same along with bid. ( As per Format No.4 )7. Bidder must submit Earnest Money Deposit ( EMD ) of Rs.1,00,000/- or USD 2000/-along with the bid in the form of Bank Draft from a Nationalized/Scheduled Bank drawn infavour of M/s. Electronics Corporation of India Ltd., payable at Hyderabad.Documentary evidences for the above criteria are required to be submitted along with thebid.Part C .Instructions to Bidders (ITB):C. 1. Cost of Bidding:The bidder shall bear all costs associated with the preparation and submission of its bid and CPSUswill in no way be held responsible or liable for these costs.1.1 The cost of the bid document shall be 5,000/- (Rupees Five Thousand only ) or US$ 100/-(US $ Hundred), Non refundable, payable by way of a Demand Draft from aNationalized/Scheduled Bank drawn in favour of M/s. ECIL, payable at Hyderabad. The DemandDraft has to be enclosed along with the bid documents submitted.C. 2. Contents of Bidding Documents:Page 4

2.1 The bidding document provides overview of the requirements, bidding procedure and contractterms. It includes Introduction, eligibility criteria, Instruction to Bidders (ITB), conditions ofcontract (CC), Technical bid and financial bid.2.2 The contents of this RFQ and supporting documentation are confidential and are providedsolely for the purpose of response to the RFQ and will be governed by the Non-DisclosureAgreement.C. 3. Clarifications of Bidding Documents.C 3.1 A prospective bidder requiring any clarification of the bidding documents may notify theCPSUs in writing. The CPSUs will respond in writing to any request for clarification of thebidding documents, which it receives not later than one day prior to the last date for clarificationfrom ECIL to the bidders.C 3.2 Requests for clarification on telephone will not be entertained.C.4. Amendment of Document:C. 4.1 At any time prior to the deadline for submission of bids, the CPSUs may for any reason,whether at its own initiative or in response to a clarification requested by a prospective bidder,modify the bidding document by amendment. The amendment, if any, will be uploaded on to theweb.C. 5. Language of Bid:C 5.1 The bid prepared by the bidder, as well as all correspondence relating to the bid shall be inEnglish.C. 6. Document Constituting the Bid:C.6.1 The bid prepared by the Bidder shall comprise the following components:I. Provisional Certificate from STQC for the Finger Print Device Offered.II. Techno-Commercial Bid (Format No.1) Technical Bid will comprise of a Bid Form,Technical Issues, Qualification requirements, Service Support Details, Training Support,Financial bid Format with all quantities and line items without the price quoted in thefinancial bid and detailed delivery schedule including technical and commercial compliantstatement. Shortest delivery is the essence of this RFQ.III. Price Bid (Format No. 3) Financial bid will comprise Bid Form, Price details and Termsand conditions.IV. EMD in accordance with ITB Clause C.9.V. An undertaking from the bidder that the bidder is complying with all the conditions of thetender and Technical specifications of the Bidding Document. No deviation will beaccepted.VI. All information called for as per C.6.1.II (Techno Commercial Bid) and C.6.1.III (PriceBid) should be submitted in 2 separate sealed envelopes, each sealed envelope should alsocontain a soft copy in a CD. Both the 2 sealed envelope should be kept in an outer coverand sealed. The outer cover and the inner envelopes/covers should bear the details of theclause reference, addressee, Tender reference, last date/time for submission and bidder’saddress.Page 5

C.7. Bid Prices:The bidder shall indicate on the price schedule the unit prices and total bid prices in the Price BidFormat of the supplies/services/hardware it proposes to provide under the contract.Basis of Price:- Foreign bidders shall quote on CIP (Carriage & Insurance Paid),Hyderabad/Bangalore/Chennai terms basis. The equipments shall be packed to Cover Airtransit.- The Indian bidders shall quote on the basis of FOR Hyderabad / Bangalore / Palakkad, i.edelivery at stores of respective PSUs.C.8 Bids that do not fully comply with the Tender criteria shall be rejectedC.9. EMD- Non – interest bearing:C.10. Period of validity of Bids:C.10.1 Bids shall remain valid for 90 days after the date of Bid opening prescribed by CPSUs.CPSUs shall reject a Bid as non – responsive if the bid is submitted with shorter validity period.C.11. Format and Signing of Bids:The bid shall be signed by the bidder or a person duly authorized to bind the Bidder to the contract.The authorization shall be indicated by a written power of attorney accompanying the Bid.C.12. Sealing and Marking of Bids:C.12.1 The bids shall be submitted in 2 parts in 2 separate sealed envelopes marking /dates haveto be filled as per part A.1.3 (time schedules for various bid related events.)C.12.2 The envelopes shall be addressed to ECIL at the following address.Deputy General Manager (Purchase)M/s Electronics Corporation of India Limited,Components Division (RCD), ECIL POST,Hyderabad-500 062 (A.P.),INDIAPhone No 91-040-27122569 / 2718 2248E-Mail: cdpurchase@ecil.co.inC.13. Deadline for submission of Bids:The bids must be received by the CPSU at the address specified under ITB Clause C.12.2 not laterthan the scheduled time on the last date of receipt of tenders as specified under Clause A 1.3. In theevent of the specified date for the submission of Bids being declared a Holiday for the CPSU, thebids will be received up to the specified time on the next working day.Page 6

C.14. Late Bids:Any bid received by the CPSU after the deadline for submission of bids prescribed by the CPSUwill be rejected. It will be the bidder responsibility to ensure that the bids are submitted at thecorrect delivery address and before the bid closing time & date.C.15. Bid opening and evaluation of Bids:Technical Bids will be opened first. Technical evaluation will be carried out by the TechnicalCommittee of consortium of CPSUs to assess and finalize the technically acceptable bidders. Theprice bids of only the technically acceptable bidders will be opened. The contract will be awardedto the bidder quoting the lowest quote. Lowest quote would be arrived by summing up all theassociated expenditure forming part of Landing Cost. The contract may be awarded to two bidderin the ratio of 70:30, provided the other bidders in the order of L2, L3, etc match the L1 price.The quantum of distribution of the contract between the 2 bidders will be 70:30, with 70% ofquantity on L1 bidder and 30% on L2/L3/L4 bidder at L1 rates on their acceptance.C.16. Clarification of Bids:During evaluation of bids, the CPSUs may, at its discretion, ask the Bidder for a clarification of itsbid. The request for clarification and response shall be in writing.C.17. CPSUs reserve the right to accept any bid or reject any or all the bids withoutassigning any reasons.C.17.1The CPSU’s reserve the right to verify the validity of the bid information, and to reject any bidwhere the contents appear to be incorrect, inaccurate or inappropriate in the CPSU’s estimation.C.17.2The CPSU’s shall have the right to change the bid quantity by +/- 10%C.17.3The CPSU’s shall have the right to cancel the RFQ process at any time prior to award of contractwithout assigning any reasons to bidders.C.18. Intimation of Award of Contract:C.18.1Prior to expiry of the period of bid validity, the processing CPSU will notify the successfulbidder/bidders in writing by registered letter / or by fax, to be confirmed in writing that its bid hasbeen accepted.Part-D.D.1. Conduction of Contract:Supply of Fingerprint Scanners as per the specification and Terms & Conditions of order.D.2. Standards:Page 7

The supplies offered in this contract shall conform to the standards mentioned in the Technicalspecifications.D.3. Performance Security:The supplier / vendor shall furnish Performance Guarantee to the ordering CPSUs for an amountof 10% of the contract value valid for Contract period of 12 Months from the delivery of the lastconsignment.D.4. Inspection & Tests :The bidder shall provide a sample Device for Technical evaluation. The sample shall be sentthrough in person or courier service to the attention of address given well in time.Bids of all accepted vendors will be subjected to technical evaluation based on the informationprovided in Techno-commercial bid and specifications compliance and deviation. Technicalliterature, specifications and other related data submitted along with part–I bid and the sampledevice along with necessary software. Vendor shall clarify all technical related issues arisingduring the technical evaluation and also to attend technical discussions either at ECIL,Hyderabad / BEL Bangalore and arrange demonstrations of the product. ECIL reserves the rightto reject technical bid, found not suitable, without assigning any reasons.The inspection of the supplies shall be carried out whether the supplies are in conformity with theTechnical specifications attached to the contract & are in line with the Inspection laid down in theTechnical specification and condition of the contract.D.5. Acceptance of the supplies will be based on the following criteria and to the CPSUssatisfaction:a) Successful test of all required specifications and functions.b) Successful demonstration that the vendor’s facilities and system performance is as required andproposedc) Successful completion of all required training and Delivery of the complete documentation setto the CPSUs.Validity of Bids: The bids shall be kept valid for acceptance with respect to all terms for a periodof 90 days from the date of opening tenders.Basis of Price: Foreign bidders shall quote on CIP (Carriage & Insurance Paid), Hyderabad/Bangalore/ Chennai terms basis. The equipments shall be packed to cover Air transit. The Indianbidders shall quote on the basis of FOR Hyderabad / Bangalore / Palakkad ie delivery at respectivestores. The price quoted shall invariably include cost of all the necessary consumables and/oraccessories such as cleaning solutions, membranes etc., recommended to be used for functioningof the devices.Bid currency: Bid currency shall be indicated clearly. CPSUs prefer to have bid currency eitherin USD or EURO for foreign bidders.Page 8

Availing of CENVAT /VAT Credit: CPSUs would prefer to avail Cenvat credit on theprocurement of Finger Print Scanners, accordingly Indian bidders are required to propose the modeof executing the sale transaction.D.6 Terms of Payment:a) 90% Payment will be made through 90 days usance Letter of Credit for Foreign suppliers andwithin 90 days of acceptance of the materials for Indian suppliers.b) 10% after completion of warranty period or against submission of performance BankGuarantee from an Indian Bank for a value of 10% of purchase order to be furnished byseller or their authorized agents covering period of warranty.Any nationalized Indian Bank must confirm the BGs provided by Foreign Banks.Duties & Taxes: Duty, Sales taxes and other taxes are as applicable for indigenous suppliersprovided the present Tax rates are mentioned in price bid.D.7 Warranty: Tenderer or their authorized agent in India shall provide 12 months warranty fromthe date of receipt of material at CPSUs stores.D.8 Service Support: In case of foreign supplier, CPSUs prefers a supplier having provencustomer service facility in India either directly or through their agent. Manufacturer ortheir agent must assure service / technical support for a minimum period of five years. The servicecall must be attended with in 24 hours and down time shall not be more than 48 hours.D.9 Training: Seller shall train CPSUs engineers, at free of cost, with respect to Integration withapplication software, operations , maintenance at the time of supply.D.10 Manuals: The manufacturer shall provide five sets of hard copies and Three sets of softcopies of the following in English to each member of CPSUs:a) Operational/ User manuals.b) Detailed circuit diagrams, engineering drawings.c) Inspection and maintenance manuals.D.11 Delivery and L.D: Delivery schedule is the essence of the contract; Hence shortestdelivery schedule (less than or equal to 3 weeks) may be indicated. In the event of any delay in theagreed delivery schedule, liquidated damages will be recovered @ 2% per week of delay or partthereof subject to a maximum of 10% of the value of the order.D.12 Resolution of Disputes / Arbitration: All disputes and differences arising in connectionwith this contract shall be referred to the arbitration authority under provision of the Arbitrationand conciliation Act, 1966 and proceedings shall be held at respective CPSUs locations.CPSUs reserve the right to modify / alter the specifications duly notifying to all bidders before orduring technical evaluation or tender processing stage. Also CPSUs reserve the right to accept orreject any or all bids without assigning any reasons. Bids may be accepted or rejected in total or inany part thereof. CPSUs reserve the right to cancel RFQ process at any time prior to award ofcontract and Re-float the tender process without assigning reasons.Page 9

D.13 Termination for Default:The CPSUs may, without prejudice to any other remedy for breach of contract by return notice ofDefault sent to the supplier, terminate the contract in whole or part.Special Conditions:a) CPSUs reserve right to increase or decrease or modify the indented quantity while entering intocontract to suit the actual requirements of the project to a tune of 10%.b) On behalf of consortium, ECIL will select the successful bidder and finalise the technical andcommercial terms. Based on LOI issued by ECIL, other members of the consortium will placeorders on the supplier. Thereon further business transactions will be carried out by the supplierwith respective CPSUs as per the terms and conditions of the agreement.c) Purchase Orders will be issued by respective CPSUs based on LOI issued by ECIL.E. Technical Specifications:The Fingerprint Scanners to be supplied by supplier to CPSUs should comply with the followingspecifications:Technical Specification for Slap Fingerprint ScannerE1. Scope:The Indian Government proposes to use fingerprint identification and authentication for Creationof National Population Register (NPR). Biometric data includes fingerprint image, face image andiris data. While enrollment, all ten-fingerprint images will be captured and stored in database. Forthe purpose of acquisition of fingerprint image data at the time of enrolment, verification oridentification, the fingerprint scanner devices need to be used. There is a need to standardizedevice specifications to ensure interoperability of fingerprint images of the same person taken atdifferent stages. Device specification covers scan resolution, pixel depth and dynamic range. Thebiometric samples captured during enrolment need to be the best finger images possible.It is necessary that these vendors should follow fingerprint standards and best practices to ensureinteroperability of devices and the algorithms to avoid the vendor lock-in, and also long termstorage of the data with technology independence. Towards this goal NPR enrollment will adopt“Fingerprint image and Minutiae data standard for e-Governance application in India” formulatedby Department of Information Technology, Ministry of Communications and InformationTechnology (DIT), GOI. This would be on the basis of ISO 19794-4:2005(E) as Fingerprint Imagestandard, and ISO 19794-2:2005(E) as Minutiae data format standard. This particular Fingerprintimage data standard has been tailored from the ISO 19794-4:2005(E) standard to meet specificneeds of e-Governance applications in Indian context.Biometric Standards formulated by the Expert committee under DIT would be applicable for alle-Governance applications of India and the principles for standards formulation would begoverned by the Government’s Policy on Open Standards. The Fingerprint image standardspecifies fingerprint image specifications in different stages like acquisition for enrolment /verification / identification, storage and transmission. It includes minutiae template specificationsPage 10

and best practices for implementation of the standard specifications in different categories of e-Governance applications based upon the volume of data, and verification/ accuracy requirements.To meet this requirement STQC directorate (wing of DIT), under guidance from UniqueIdentification Authority of India (UIDAI) is certifying the devices to bring uniformity. As perUIDAI the raw fingerprint data-3 Images: (4 left fingers, 4 right fingers, 2 thumbprints) shall betaken during enrollment.E2 Fingerprint Image Quality SpecificationsCaptured images must be checked for image quality. While many proprietary algorithms claimsuperior image quality indicators, NIST Fingerprint Image Quality (NFIQ) is publicly availableand has been widely used. Images captured with NFIQ value of 1, 2 and 3 qualify for acceptablequality. NFIQ level 4 or 5 are poor quality images for minutiae data creation and are discouragedfrom use for enrolment / Verification/Identification purposes. However, if it is not possible toobtain desired quality images even after 5 attempts, best out of these attempts may be accepted forstorage / matching.For best practices for enrolment/identification at image acquisition setting level 31 and 41, EFTS/FCertification of the device will be used.2. Finger print Device SpecificationDevice Characteristics ValuesCapture ModePlain live scan captureImage AcquisitionrequirementsSetting level 31 or higher (section 9.1 of Biometric DesignStandards for UID Applications V1.0)Image evaluation frame rate >3 frames/sec, continuous image captureCapture ModeAuto capture with built-in quality check (incorporates NISTquality considerations)Capture Area>76mm x 80mmConnectivity*USB 2, USB-IF certifiedPowerThrough USBDimension (W x H x D)

The biometrics are to be collected by the Enrolling Agency based on the standards laid down bythe UIDAI. The recommended standards for the capture of finger prints are as follows; as such thedevice offerred by the Vendor has to meet the following:i. Finger Print CaptureKey DecisionsImage capturePlain or rolledNumber of fingersDevice characteristicsQuality checkAssistanceCorrective measureStorage and transmissionCompressionStorage formatMinutiae formatMulti-finger fusion algorithmImage captureNumber of fingersAny finger optionRetryDevice characteristicsTransmission formatCompressionMinutiae formatSummary of DecisionsEnrolmentPlain, live scanTenSetting level 31 or above, EFTS/F certifiedYes – Specified as best practice. Avoid NFIQquality 4 and 5 level fingerprints.OperationalYes – Specified as best practiceYes – Specified as best practiceUncompressed image strongly recommended. Forlegacy reasons, JPEG 2000 or WSQ compressionaccepted.Per ISO Section 8.3 No deviation necessaryPer ISO Section 8.3. No deviation necessaryRecommended. Application dependent.AuthenticationNo minimum, no maximum. Applicationdependent. Recommended as best practiceYes. Recommended as best practiceMaximum 5. Recommended as best practice.Setting level 28 or abovePer ISO. No tailoring necessaryJPEG 2000 compression recommended.Compression ratio to be less than 15:1Per ISO 19794-2. No tailoring necessaryPage 12

Notes for the bidder :1. STQC certification is mandatory for fingerprint device prior to the opening of minimumeligibility criteria and technical bid.2. Vendors should submit latest compatible SDK with UIDAI / STQC certification andrelated device drivers and supporting software.3. Fingerprint Device should support 4+4+2 capture & storing of the image in raw format,Loss less PNG, and also segmented compressed WSQ format(1:15 compression ratio)and/or loss less JPEG2000(1:15 compression ratio)4. SDK should be supplied with unlimited license with no time restriction and device numberrestriction for enrollment and verification.5. SDK should be free from either software lock or hardware lock.6. Three numbers of samples along with accessories, SDK and user manual has to besubmitted along with the bid.7. Original Equipment Manufacturers (OEM) or Authorized distributor should participate inthe tender with documentary evidence8. SDK should be made available for integrating the finger print device with the applicationsoftware. During the integration of the device with our application, vendor has to ensuretechnical support from the manufacturer regarding SDK as and when required.Page 13

Format – 1.Tender Response (Techno-commercial Bid) Format (To be kept in part I bid)1. Tender No2. Description of Item:3. Name and address of Tendering organization4. Phone No.5. FAX No.6. Email7. Website8. Contact details for tech clarifications9. Name10. Phone No11. FAX No12. Email13. Nature of business14. Manufacturer15. Distributor16. Agent17. EMD Details Amount: DD No.18. Structure of organization(In case of manufacturer)19. Business/service Experience w.r.t. Equipment20.Authorization letter from Manufacturer(in case of Distributor / Agent)21.Address and contact details of customerslocated in India who have purchasedsuch/similar type of Equipment22.Warranty period offered. (As per page 9 )23.Nearest Office / Branch Location for servicesupport. With Address and contact details24.Minimum Lead time required for servicesupport during warranty and post warrantyperiods. (Refer page 9 )25. List of essential spares and tools to besupplied free of cost with equipment.(To beenclosed separate.)26. Readiness to provide Manuals(refer page 9)27. Dimensions of the equipment with andwithout packing28. Weight of the equipment with /withoutpacking.29. Validity of Bid. ( refer page 8 )30. Basis of price ( refer page8 )31.Terms of payment ( refer page 9)32. Delivery and LD ( refer page 9 )Date :Place:Signature of Tenderer /Authorized AgentPage 14

Format – 2Specification Compliance / Deviation(To be kept in Part – I Bid)Tenderer shall indicate compliances or deviations in comparison with specifications as per tenderdocument. Any advantages / Disadvantages may also be mentioned in remarks column.Sl NoSpecifications as perTender documentSpecification being offeredRemarksAuthorized SignatoryPage 15

Format No. 3.Tender Response (Price Bid) Format(To be kept in separate cover superscribing ’Tender Reference’)1. Tender Reference: ECIL/PUR/ /Q2. Name Address of Tendering Organization:3. Contact Details: Name PhoneFAXMobile:4. EMD details : DD No Dt Amount5. Price DetailsDescription of Item Unit Rate In figures andwordsValue In figures andwords6. Bid currency7. Any other duties or taxes8. Validity of Bid (see page No.10 )9. Basis of price (see page No.10 )10. Terms of payment (see pageNo.10)11. Delivery period12. Warranty (see page No.10)13. Any otherPlace:Date:Signature of authorized Tenderer.NamePage 16

Format No.4NON-DISCLOSURE AGREEMENTThis Non-Disclosure Agreement (hereinafter called ‘Agreement’) is made at……………………….on this day of ………….. between ………………………………………………...(name &address of PSU member) (hereinafter referred to as ‘…………….’), a Company registered underthe Company’s Act 1956 having its Registered and Corporate Office at…………………………………………… (which expression shall, unless it be repugnant to thecontext or meaning thereof, be deemed to mean and include its successors-in-business and assigns)of the First Part,AND………………….………………………………….. , a Company incorporated under theprovisions of the Company’s Act, 1956 and having its RegisteredOffice………………………………… …….(hereinafter referred to as “………………..”, whichexpression shall, unless it be repugnant to the context or meaning thereof, be deemed to mean andinclude its successors-in-business and assigns) of the Second Part;………………….. AND ……………………….. are individually referred to as ‘Party’ andcollectively referred to as ‘Parties’.WHEREAS both …………. and ………………………………. are considering a proposalinvolving ………. And …………………………… (‘the Proposal’), for which either party(Disclosing Party) may exchange certain information pertaining to……………………………………………….to the other Party (Receiving Party), whichinteralia, is confidential and is not in the public domain. Both Parties intend that theaforesaid information exchanged each other be kept confidential as between …………… and……………….. and undertake and declare that the Receiving Party shall not publish orreproduce the same before any Person (as defined hereinafter), nor shall the Receiving Partymis-use or exploit the same or other information provided by the Disclosing Party during thecourse of its discussions on the Proposal with the other Party and / or gained by theReceiving Party during the course of discussions with the other Party, shall not divulge oruse for anybody else, other than the purpose for which it is disclosed.NOW THEREFORE, in consideration of the aforesaid, the Parties agree as follows:(1) For the purpose of this Agreement, Affiliate shall mean and include:(a) any company which is the holding company or subsidiary of any of the Parties hereto, or(b) a person under the control of or under common control of any of the Parties hereto, orFor the purpose of this definition of Affiliate and Agreement, “control” together withgrammatical variations when used with respect to any Person, means the power to direct themanagement and policies of such Person, directly or indirectly, whether through the ownershipof the vote carrying securities, by contract or otherwise howsoever; and “Person” means aPage 17

company, corporation, a partnership, trust or any other entity or organization or otherbody whatsoever.(2) All tangible and intangible information obtained, developed or disclosed including alldocuments, data, papers, statements, any business/customer information, trade secrets andprocess of the Disclosing Party relating to its business practices in connection with theprovision of services by the Disclosing Party, trade and business of the Disclosing Party, orotherwise, is deemed by the Disclosing Party and shall be considered to be confidential andproprietary information (hereinafter referred to as “Confidential Information”) and shall betreated as absolute secret and confidential information by Receiving Party, who agrees andundertakes not to disclose to any person such information otherwise than in terms of thisAgreement. Both parties hereby further agree that all the papers, writings, presentations,correspondence and drafts of documents made available to them prior to the execution of thisAgreement shall be deemed to be Confidential Information.Both Parties further agree that during the course of discussions referred to hereinabove, andsubsequently for a period of 5 (five) years from the date hereof, the Receiving Party shall not,either directly or indirectly disclose any Confidential Information to anybody whatsoeverwithout prior written permission in this regard from Disclosing Party.(3) The Confidential Information shall be used by the Receiving Party, directly or indirectly, solelyfor the purpose for which the deal is made and for no other purpose. The ConfidentialInformation will not be used by the Receiving Party in any way detrimental to the DisclosingParty.(4) Without limiting the above, both the Parties undertake:A) not to disclose the Confidential Information that is or has been or will be madeavailable or that inspection of the Confidential Information is being or has been or willbe made;B) not to make copies of, or reproduce in any form and by any process, all or any of theConfidential Information, except in the form of notes or memoranda made by theReceiving Party’s employees or their Affiliate’s employees during their evaluation ofthe Confidential Information;C) to limit the access to the Confidential Information solely to those of its directors,officials or employees or its affiliate’s directors, officials or employees who havereason to require access pursuant to Clause 3 above;D) to ensure that each of such director, official or employee referred to in Clause 4 (iii) towhom the Confidential Information is disclosed, observes strictly the restrictions as touse and disclosure contained herein;E) to return all Confidential Information to the Disclosing Party forthwith upon request bythe Disclosing Party or upon conclusion of the discussions with the Disclosing Party,whichever is later. Should the Disclosing Party permit the destruction of suchConfidential Information, the Receiving Party shall destroy the ConfidentialInformation and shall provide the Disclosing Party with written notice that suchdestruction has been carried out.(5) The restriction on use and disclosure set out above shall not apply to any ConfidentialInformation which is required to be disclosed by way of an action or order of a court ofcompetent jurisdiction or of any requirement of legal process regulation or governmental order,decree, regulation or rule; or when the Disclosing Party agrees that it can be disclosed; orbecomes available in writing to the Company from sources which to the Receiving Party’sknowledge are under no obligation of confidentiality to Disclosing Party.Page 18

(6) The parties agree that damages may not be an adequate remedy for any breach of thisAgreement by Recipients and that Discloser, as the case may be, shall be entitled to obtain anylegal and / or equitable relief including, without limitation, an injunction, in the event of anybreach of this Agreement. Notwithstanding anything to the contrary, the liability of each Partyshall be limited to general, direct damages and shall not extend to indirect or remote damages ofany type whatsoever, including loss of profits.(7) In the event of Receiving Party is required to disclose Confidential Information in thecircumstances outlined in Clause 5 above, the Receiving Party will notify the Disclosing Partyas soon as possible of its having received a request to so disclose, unless otherwise prohibitedby law.(8) This agreement shall be binding upon and shall inure for the benefit of the successors andassign of the Parties hereto.(9) This Agreement represents the entirety of the agreement of the Parties relating to the disclosureof the Confidential Information and shall not be waived, amended or assigned by either Partyexcept by written consent of the other Party. This Agreement may be executed in counterparts,each of which shall be deemed an original, but all of which taken together shall constitute oneand the same agreement.(10) This Agreement, the relationship between the Parties and all rights and obligations arising fromany act done or required to be done under this Agreement and the terms herein shall begoverned by and construed in accordance with the laws in India and the Courts in ……………shall be the exclusive jurisdiction.(11) In the event of any dispute or difference between Parties to this agreement in respect of orconcerning or connected with the interpretation or implementation of this Agreement or arisingout of this Agreement, such dispute or difference shall be referred to arbitration by 3(Three) arbitrators, 1 (One) arbitrator to be appointed by each of the disputing Parties; and thethird arbitrator to be appointed by the two arbitrators so appointed, in accordance with theIndian Arbitration and Conciliation Act, 1996, or any modification or amendment thereof. Thearbitration shall be held at Palakkad and the arbitration proceedings shall be conducted inEnglish. The decision of such arbitration shall be binding and conclusive upon the Parties andmay be enforced in any court of competent jurisdiction.(12) Nothing in this Agreement shall obligate either Party to consummate any transaction discussedas a result hereof.(13) This Agreement shall be effective from the date of signing of this Agreement and shall be inforce for a period of ………………..years hereof.IN WITNESS WHEREOF the Parties hereto have executed this Agreement on the day first hereinabovewritten.For PSUFor …………………………Witness:Witness:1. 1.2. 2.Page 19