REQUEST FOR PROPOSAL - Madhya Pradesh Road Development ...

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RFP document for Independent Engineer for roads under Rewa Divisionproposal, such proposals shall be considered non responsive or correctwithout any computational errors).5.7 The Evaluation Committee shall determine if the financial proposal iscomplete and without computational errors. The lowest financialproposal (Fm) shall be given a financial score (Sf) of 100 points.The financial score of the proposals shall be computed as follows : Sf =100 x Fm//F (F-amount of financial proposal).5.8 Proposals shall finally be ranked according to their combined technical(St) and financial (Sf) scores using the weights indicated in the data sheet.6 NEGOTIATIONS6.1 Prior to the expiration period of validity of proposal, the MPRDCshall notify the successful firm who submitted the highest scoring proposalin writing by registered letter or facsimile and may either issue LOA ifnegotiations are not required or may invite it to negotiate the contract. Incase two or more firms obtain same score, the firm achieving the highestTechnical score lower financial offer shall be invited first for negotiations.6.2 Negotiations normally take one to two days. The aim is to reach agreementon all points, and initial a draft contract by the conclusion of negotiations.6.3 Negotiations shall commence with a discussion of your technicalproposal, the proposed methodology (work plan), staffing and anysuggestions you may have made to improve the ToR. Agreement must thenbe reached on the final ToR, the staffing and bar charts, which shallindicate activities, staff, periods in the field and in the home office,staff months, logistics and reporting. Special attention shall be paid tooptimise the required outputs from the firm within the available budget andto define clearly the inputs required from the MPRDC to ensure satisfactoryimplementation of the assignment.6.4 It is the responsibility of the Consultant, before starting financialnegotiations, to contact the local tax authorities to determine the localtax amount to be paid by the Consultant under the Contract. The financialnegotiations will include a clarification (if any) of the firm’s tax liability inthe Client’s country, and the manner in which it will be reflected in the16
RFP document for Independent Engineer for roads under Rewa DivisionContract; and will reflect the agreed technical modifications in the cost of theservices. Unless there are exceptional reasons, the financialnegotiations will involve neither the remuneration rates for staff norother proposed unit rates.6.5 Changes agreed upon shall then be reflected in the financial proposal, usingproposed unit rates.6.6 Having selected a firm, among other things, on the basis of an evaluation ofproposed key professional staff, the MPRDC expects to negotiate, a contracton the basis of the staff named in the proposal and prior to contractnegotiations, will require assurance that the staff shall be actually available.MPRDC shall not consider substitutions during contract negotiations exceptin cases of unexpected delays in the starting date or incapacity of keyprofessional staff for reason of health/death. Substitution for any otherreason shall attract reduction in the remuneration of the key personnel.Generally, replacement of Key Personnel by the Consultants shall not bepermitted, but under unavoidable circumstances 10% remuneration shall bededucted each time and such replacement can be by equal or better personal.But MPRDC may ask for replacement due to poor performance of keypersonnel, in such case no reduction of remuneration in replacement forequal competent key personnel, shall be done. Any key personnel may becalled for interview and verification of CV.6.7 Each key personnel of the preferred consultant shall be called for interviewat the time of negotiation at the cost of the Consultant. At the time ofinterview, the key personnel shall produce the originals of the certificates(Proof of age & Qualifications) in support of their CVs for verification andreturn. The negotiations shall be concluded with a review of the draft form ofContract. The MPRDC and the firm will finalise the contract to concludenegotiations6.8 In case negotiations fail with the first invited firm, the second highestranking firm shall be invited and the same procedure shall be followed untilsuccessful negotiations are concluded.17
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REQUEST FOR PROPOSAL - Madhya Pradesh Road Development ...

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