Terms of reference - UNDP
Terms of reference - UNDP
Terms of reference - UNDP
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<strong>Terms</strong> <strong>of</strong> <strong>reference</strong>I. Position InformationTitle: Recovery Cluster Knowledge ConsultantDepartment/Unit: Crisis Prevention and Recovery UnitReports to: Programme ManagerDuty Station: JakartaExpected Places <strong>of</strong> Travel (if applicable): < Enter data or list N/A>Duration <strong>of</strong> Assignment: 1 August 2012 to 31 November 2012REQUIRED DOCUMENT FROM HIRING UNITTERMS OF REFERENCECONFIRMATION OF CATEGORY OF CONSULTANT , please select :(1) Junior Consultant(2) Support Consultant(3) Support SpecialistX (4) Senior Specialist(5) Expert/ AdvisorAPPROVED e-requisitionREQUIRED DOCUMENTATION FROM CONSULTANTX CVCopy <strong>of</strong> education certificateX Completed Financial proposal and Technical proposal ( if applicable )Need for presence <strong>of</strong> IC consultant in <strong>of</strong>fice:☐partial (explain)X intermittent (explain)☐full time/<strong>of</strong>fice based (needs justification from the Requesting Unit)Provision <strong>of</strong> Support Services:Office space: ☐Yes X NoEquipment (laptop etc): ☐Yes X NoSecretarial Services ☐Yes X NoIf yes has been checked, indicate here who will be responsible for providing the support services: < Enter name>Signature <strong>of</strong> the Budget Owner: ………………………………….Siprianus Bate SoroII. Background Information<strong>UNDP</strong> Indonesia's mission is to be an agent for change in the human and social development <strong>of</strong> Indonesia. Weaim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We workin four key areas <strong>of</strong> development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention andRecovery, and Environment Management, with the overarching aim <strong>of</strong> reducing poverty in Indonesia.Especially on the key area <strong>of</strong> Conflict Prevention and Recovery, <strong>UNDP</strong> Indonesia has responded to theimperatives <strong>of</strong> the country in support to the Government <strong>of</strong> Indonesia to reduce the risks and preventnaturally induced disasters and communal conflicts as well as to support recovery from post disasters andconflicts by establishing the Crisis Prevention and Recovery Unit (CPRU) in 2001. The unit is managing
programme initiatives through three programme clusters <strong>of</strong> Disaster Risk Reduction, Post-Crisis Recovery, andConflict Prevention.Within the Post-Crisis Recovery Cluster, the portfolio <strong>of</strong> this cluster consists <strong>of</strong> several ongoing projects thatwere developed in response to the December 2004 Aceh tsunami and March 2005 Nias earthquake disasterswith the funds mainly from the Multi Donor Trust Fund for Aceh and North Sumatra (MDF). These projectsinclude the Tsunami Recovery Waste Management Project (TRWMP), the <strong>UNDP</strong>-ILO Capacity Building for LocalResources Based Rural Road Project (CBLRBRRP), and the Reconstruction and Rehabilitation Continuation andCompletion Coordination (R2C3) Project. In addition to Aceh-Nias recovery projects, the cluster portfolio alsomanages an umbrella project with a national scope, namely, the Disaster Risk Reduction (DRR) basedRehabilitation and Reconstruction [DRR-RR/DR4] Project, which is the backbone instrument for deliveringoutputs to contribute to the Crisis Recovery Outcome 4.2 <strong>of</strong> <strong>UNDP</strong> CPAP 2011 – 2015.Consistent with its goal to contribute to improve the recovery framework in Indonesia, the Cluster intends tostrengthen its knowledge management strategy as an effective instrument <strong>of</strong> advocacy towards meeting theabove goal. The knowledge management activities will seek to document/harvest all good practices andlessons learned from experience in the implementation <strong>of</strong> various projects above. The knowledge generatedfrom those initiatives will be disseminated to the public and also transferred to various national counterpartssuch as Bappenas and BNPB as part <strong>of</strong> the knowledge repository strategy on recovery in Indonesia.III. Objectives <strong>of</strong> AssignmentThe Knowledge Management Consultant hereinafter called as KM Consultant (KMC) will beappointed to work together with the Projects under Recovery cluster under the supervision <strong>of</strong> theRecovery Program Manager. The tasks covered by this assignment:To design and support implementation <strong>of</strong> a system in conducting desk surveys, datacollection, and information gathering related to the implementation <strong>of</strong> the projects underRecovery cluster-CPRU;To produce reports on best practices and lessons learned for projects under Recoverycluster-CPRU based on existing and newly documented materials derived from the projectimplementation; andTo facilitate the dissemination <strong>of</strong> the reports and other relevant materials on best practices andlessons learned to the wider public.IV. Scope <strong>of</strong> workThe KM Consultant will be responsible for the availability and effective dissemination <strong>of</strong> a systematicbody <strong>of</strong> data on Recovery practices gained from the field through surveys, researches andmonitoring and evaluation activities. Specifically the KM Consultant will be expected to produce:Analysis <strong>of</strong> 3-W Database on Recovery initiatives and the stakeholders/actors involved inRecovery projects and in the project geographic target areas;Provide technical advice on knowledge management process Reports (Indonesian andEnglish versions) on Recovery lessons learned and best practices;Progress and process reports on Recovery activities implementation; andDesign and action plan <strong>of</strong> reports public disseminationProvide support to the optimum collaboration with other entitiesPerform other relevant duties as required by the supervisor.What is the time limit for the project?The time limit for the KM initiatives will be from August until November 2012 which is commensurate with thetimeframe <strong>of</strong> both <strong>UNDP</strong>/ILO CBLRBRR Project and also the R2C3 Project.Is that time limit reasonable? What will happen if the team exceeds the time limit?The time limit is reasonable as it is maintained to be in line with timeline <strong>of</strong> the ongoing projects, i.e. <strong>UNDP</strong>/ILOCBLRBRR Project and R2C3. This time limit is considered appropriate, noting the life <strong>of</strong> the supporting projects.Are there opportunities that might be missed?Given that the consultancy post is jointly supported by key projects under CPRU’s Recovery cluster, there is no
missing opportunity as the post will intend to document lessons learned across the cluster.Who is responsible for the monitoring <strong>of</strong> the IC personnel?The IC personnel will be monitored by <strong>UNDP</strong> CPRU’s Recovery Cluster, who will then be responsible to ensurethat the knowledge generated through this project is properly disseminated and shared with the public.V. Expected ResultsConcept <strong>of</strong> knowledge management strategy for projects under Recovery cluster CPRU, includingits implementation and application.Reports, review and other relevant deliverables as relevant to the scope <strong>of</strong> work, through agreedreport submitted, and specific events when required.General Guideline on LRB as well as LRB best practices and lessons learned in post crisis recoverycontextReview/approval time required to review/approve the outputs prior to authorizing payments:Review time required prior authorization <strong>of</strong> payment will be completed within 1 (one) week.VI. Deliverables / Final Products Expected1. (a) Concept <strong>of</strong> knowledge transfer strategy to Kemenakertrans, Bappenas, and BNPB, and/or GOIand Local Government Recovery cluster related partner in general.(b) Report <strong>of</strong> activities and update <strong>of</strong> knowledge and lesson learned captured in the first month <strong>of</strong>assignment, including analysis <strong>of</strong> achievement against set targetted.(c) Facilitation <strong>of</strong> dissemination <strong>of</strong> Knowledge Product for CLBR3 through workshop and/ orseminar(d) Review documents for knowledge products <strong>of</strong> TS to R2C3, (e) Best practices and lessonlearned documents <strong>of</strong> Local Resources-based (LRB) are produced and consulted with relevantstakeholders (25 % pr<strong>of</strong>essional fee - due: end <strong>of</strong> August 2012)2. (a) Report <strong>of</strong> activities and update <strong>of</strong> knowledge and lesson learned captured, including analysis<strong>of</strong> the application <strong>of</strong> knowledge transfer strategy.(b) Provide inputs and facilitate <strong>of</strong> FGD with multistakeholders to compile input for Lessonslearned TS to R2C3 together with Action Plan, Recovery Database, and Aset Managementspecialist.(c) Analysis <strong>of</strong> the linkage <strong>of</strong> CLBR3 and R2C3 lessons learned with national initiative (DR4)(d) General Guideline/ Pedum <strong>of</strong> Local Resource-based approach in rural roads construction andmaintenance within post crisis recovery and normal development context is produced(25 % pr<strong>of</strong>essional fee - due: end <strong>of</strong> September 2012)3. (a) Report <strong>of</strong> activities and update <strong>of</strong> knowledge and lesson learned captured, including analysis<strong>of</strong> the application <strong>of</strong> transfer knowledge strategy.(b) Facilitation <strong>of</strong> dissemination <strong>of</strong> Knowledge Products for TS to R2C3 through national workshop(c). Knowledge products are disseminated to relevant government and other institutions(25 % pr<strong>of</strong>essional fee - due: end <strong>of</strong> October 2012)4. (a) Final report on the overall technical assistant provided, incl. analysis and recommendation forGoI including a final comprehensive analysis <strong>of</strong> linkage between lessons learned recoveryinitiatives at local level with initiatives at national level.(b) A full set <strong>of</strong> material produced during the overall assignment.
(25 % pr<strong>of</strong>essional fee - due: end <strong>of</strong> November 2012)Monitoring and Progress ControlsThe KM Consultant provides Bappenas, Kemenakertrans, and BNPB as main partner <strong>of</strong> RecoveryCluster CPRU through each National Project Manager with comprehensive advisory servicesincluding pr<strong>of</strong>essional advice, analytical review, reports and other relevant deliverables during thecontract period.VII. RequirementsSpecialized knowledge:Knowledge Management Expertise: Demonstrated knowledge and mastery <strong>of</strong> knowledge andinformation management, most importantly, specific knowledge on development assistances field.Corporate Competencies:Demonstrates commitment to <strong>UNDP</strong>’s mission, vision and values.Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.Functional CompetenciesExperience working in close collaboration with both Governmental and non-governmental sectors;Demonstrated ability related to knowledge management <strong>of</strong> development assistance project, ,including project support assistance for GOI entities;Adequate knowledge <strong>of</strong> disaster management, public administration and local governance;Strong ability to draft, edit and produce written results-focused reports in English;Proven capabilities with computers to keep records and produce reports;A full understanding <strong>of</strong> and commitment to gender issues;Excellent communication, interpersonal and liaison skills;Ability to negotiate and troubleshoot relationships with national and international stakeholders;Must be a proactive team player committing to enhancing and bringing additional value to thework <strong>of</strong> the team as a whole;Ability to work under-pressure and handle multi-tasking situations; andWillingness and ability to travel to remote field sites.(Please attach a sample <strong>of</strong> writing to your CV and application letter)VIII. Qualifications ( please refer to standard qualification in line with category <strong>of</strong> consultant )Education: Master degree from a reputable university, preferably majoring in social, political,language and/or communication sciencesExperience: More than five (5) years <strong>of</strong> relevant experience in the field <strong>of</strong> information andcommunication, and data managementLanguage Requirements: Pr<strong>of</strong>icient in English language, spoken and written. Ability to write reports, makepresentation, provide training etc.IX. Other Selection CriteriaSpecialised knowledge (explain) NoneOther standards the contractor must fulfil (explain, if any) NoneOther Selection Criteria (explain, if any) – None