(General) Rules, 1997-English - Panchyati Raj Department

10(2) The headquarter of a Gram Sabha shall be the same as notified bythe State Government under sub-section (1) of section 3.9. Manner of notice of meeting under section 5(2).- (1) The noticeof every meeting of a Sabha shall be given by the Pradhan to all the membersat least fifteen days before the date of meeting. Publicity shall be givenregarding the meeting by affixing a copy of the notice on the Notice Board ofthe Gram Panchayat and at some other conspicuous places within GramSabha area, as he thinks fit. A copy of the notice of the meeting shall be sentto the Block Development Officer concerned also for his information andfurther necessary action.(2) In case, the Deputy Commissioner or Zila Parishad or PanchayatSamiti, as the case may be, requires the Pradhan to call special meeting, thePradhan shall, within thirty days from the date of requisition, convene themeeting to discuss and consider the special item(s) of the agenda:Provided that the Deputy Commissioner may convene the meeting ofone or all the gram sabhas in a block/district on a particular date forconsidering any important matter including selection of beneficiaries. ThePradhan shall immediately issue the notice to convene such meeting andshall give publicity to that effect in the gram sabha area by affixing a copy ofthe notice on the notice board of the Gram Panchayat and at some otherconspicuous places within Gram Sabha area. Such meeting of the GramSabha may also be attended by the officials authorised by the DeputyCommissioner, representatives of NGOs such as Yuvak Mandals and MahilaMandals. The Deputy Commissioner may also authorise any official of anydepartment in the block/district for recording the proceedings of the suchspecial meeting.10. Register of proceedings.- (1) The register of proceedings inForm-17 shall be maintained by the Panchayat Secretary. The PanchayatSecretary shall obtain the signatures or thumb-marks of the members presentat the meeting. He shall maintain the register in Hindi in Devnagri script andthe proceedings shall be signed by the Pradhan or the person presiding overthe meeting.11. Copy of the proceedings to be sent to Block DevelopmentOfficer.- An attested copy of the proceedings of every meeting of a Sabhashall be caused to be delivered in the office of the Block DevelopmentOfficer concerned within a fortnight of the holding of the meeting by thePanchayat Secretary concerned and it shall be the duty of the BlockDevelopment Officer to ensure that up-to-date record of such proceedings iskept in his office for every Gram Sabha in his jurisdiction. The period of afortnight under this rule may be relaxed by the District Panchayat Officer ofthe District in any individual case, for reasons to be recorded in writing if heis satisfied that the delay has occurred in good faith.12. Confirmation of proceedings.- Proceedings of the last meetingof the Sabha shall be read out at the subsequent meeting and confirmed.