Practical guide for organising mountain bike events - UCI

Practical guide for organising hc | c1 | c2 | c3 mountain bike eventsPractical guide for organising hc | c1 | c2 | c3 mountain bike events2C. LOGISTICAL COSTS / suiteDescription Costs RemarksAudio installationD. COMMUNICATION / MARKETINGDescription Costs RemarksPromotional materialsPublic address systemLogo (creation and registration)Sub-totalOfficial headed stationery50External staffMotorcyclists race opening/closingSub-totalAccommodationUCI OfficialsOrganising Committee StaffInternational / National CommissairesAnnouncerOfficial DoctorTiming staffSub-totalCateringOfficials, sponsors, guests - cateringVoluntary Workers - mealsVoluntary Workers - breakfastsPurchase of advertising space (newspapers, radio, etc.)PostersLeaflets/flyers for the general publicOfficial plaqueOfficial programmeInternet siteBanners, boardsCar markingOther promotional materialSub-totalActivitiesPress conferencePublic Relations dinnerSub-totalTOTAL MARKETING / COMMUNICATION COSTS51Aperitifs/cocktailsStaff/personnelSub-totalTravelling expenses - EventStaff, Organising Committee service providers• UCI international calendar feeSub-totalClothing1.2.012 The registration of an event in the international calendar is subject to payment of a fee, known as thecalendar fee, the amount of which is fixed annually by the Management Committee of the UCI.Organising CommitteeVoluntary workers/marshalsMiscellaneousSub-totalTransport for the riders (4 Cross and Downhill)The organiser must pay the fee amount to the UCI not more than 2 months after the Management Committeemeeting at which the calendar for the discipline in question is approved.The date that is to be taken into consideration is the date on which the UCI’s account is credited.In the event of any delay in making payment, a penalty of CHF 100 per month or part month will automaticallybe applied.Vehicle rental, quads, etc.FuelSub-totalAward ceremoniesFlowersTrophiesThe registration of the event in the following calendar will be refused if the fee and the penalty for delay arenot paid 1 month before the Management Committee meeting at which this calendar is approved.Furthermore, the registration of an event for which the registration fee of any previous edition has not beenpaid or for which the organiser is not straight with regard to any other financial obligation towards the UCI,shall be refused. This provision also applies to the new organiser of the event and, in general, to theorganiser and/or event that the Management Committee considers to be the successor of another organiseror of another event.MiscellaneousSub-totalLOGISTICAL COSTS TOTAL