Practical guide for organising mountain bike events - UCI

Practical guide for organising hc | c1 | c2 | c3 mountain bike eventsPractical guide for organising hc | c1 | c2 | c3 mountain bike events26.2 Zones required• Team / Expo areaThese zones must be near the starting line and must be designed to allow the movement of people to be properlyregulated.A certain number of UCI MTB teams and companies representing the industry in general make an important contributionto the Mountain Bike events. As the contribution made by these teams and companies is a deciding factor for thesuccess of these events, it merits special attention on the part of the people in charge. Position each person accordingto their status: teams / sponsors / exhibitors.See to it that the photographers and cameramen are roughly at thesame height as the podium in order to avoid low angle shots. Ensurethat no photographer or cameraman leaves the media area and thathe does not disturb his colleagues while trying to work.Rigorous scheduling and presentation enhance the event. It isimportant to stick to the agreed schedule.X36• VIP areaThe VIPs must be made welcome as much as possible. Among them are important personalities from the region,sponsors of the event or even people from the National Federation. It is, therefore, important that these individuals forma favourable opinion of your event. This is why a VIP area must be set aside for them. It must be covered and closed-inand have tables and chairs so as to make it as convivial as possible. Local specialities and beverages can also beserved.• PodiumThe area set aside for the awards ceremony must not be far from the finish line and preferably after it.If possible, place the rostrum so that it faces the sun in order to give the photographers and television companies thebest possible conditions for taking shots.This area must be accessible to the riders, media and members of the organizing body only. Protect it by using barriers.Podium - ideally raised and covered)7 AccreditationsThe accreditation system is a complex system to manage. Accreditation is effective if, and only if the voluntary workersmaster the requirements for admission peculiar to each place. These places (such as the entrance to the buildingwhere the registration office is, the Commissaires’ room, the press room or even the starting line and finish line, theawards ceremony area, etc.) must have restricted access and consequently only accredited persons can go there.It is suggested that the colour code used by the UCI is also used:– Orange: team leaders, technicians.– Green: The media.– White: Organisation (all offices)– Yellow: Commissaires, UCI officials– Blue: VIPs / sponsors37RidersBack of the podiumCertain information must be shown on each accreditation: category, surname, forename, specific duty. The ideal solutionwould be photographic identity but it is not compulsory. On the back, give a summary of the programme and a fewemergency numbers.Who has access to which zone(s)?AnnouncerandHostesses2 1 3Press Starting line Feed/Technical Course VIProom and finish line assistance zone (*) areaTeam managers, Team staff X X XPress / TV / The media X X X XOrganisation ------- Depending on the role of each person ------- -------BarriersMedia AreaCommissaires, UCI officials X X X X XVIPs / sponsorsX(*): On the course, inside the barriers and the safety tape.General public