State Data Dictionary - North Dakota Department of Health

Version 2.0 09/18/20079. Patient’s Last NameName of Data Element:Priority: DesirablePatient’s Last NameDefinition: Patient’s Last (family) Name.National Element: NoField Values:NHTSA 2:E06_01XML: XSD Data Type: xs:stringXSD Domain (Simple Type): LastNameMultiple Entry Configuration: NoAccepts Null Values: NoRequired in XSD: NoMinimum Constraint: 2Maximum Constraint: 20-25 Not Applicable -20 Not Recorded-15 Not Reporting -10 Not Known-5 Not Available Relevant charactersContent: If patient contact is established enter the patient’s first name if known.should dictate how Last Name and First Name should be created if unknown.Local policyDiscussion and Justification: Essential because of its value in probabilistic linkage, both as alinking variable as well as a confirmatory variable to determine appropriate linkage. Allows apatient’s information to be stored and retrieved by last name. Key component of an EMSMedical Record. Provides contact information for multiple purposes including follow-up,billing, bioterrorism syndromic surveillance, etc.It is recognized that this data element requires careful protection from misuse, but it is moreappropriate to regulate appropriate use of this field rather then to prevent its collection.Business Rules: If the patient’s last name is unable to be obtained or the call does not involve apatient contact then one of the above field value codes should be entered.Technical Comments: Submission of this data requires HIPAA compliance awareness on partof the agency and the software.Page 23Copyright 2006-2007, North Dakota Department of Health, Division of EMS & Med-Media, Inc.