Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.This meeting should be followed up by regular co-ordination between Estate & AccountsDepartment through a system of regular reporting formats which should be sent by EstateDepartment to Accounts Department for consolidation at year end.Please also ensure that proper follow up is done by our Property & Estate Officials with DO’s/BO’s for referring renewal of lease proposals to HO within the same reference year. To keep atrack we advise the RO, Estate Department to send us without fail copies of the notice being sentto landlords conveying our intention to renew the lease. This notice is to be sent as per leaseterms before expiry of lease deed.The aforesaid would obviously not apply to properties where the rents are litigated in the Courtsfor which due care will have to be taken By the Regional Accountant in consultation with Property& Estate Department for providing ‘contingent liability’.We hope the aforesaid is understood properly & implemented by the RO’s immediately. We havealready advised RO’s on the steps to be taken by their Property & Estate Department, vide ourcircular dated 25.4.03 & the Regional In charge is advised confirm whether the needful has beendone. We would also appreciate receiving your confirmation on having convened a meeting onthe aforesaid subject & the outcome thereof.In case of any ambiguity on this issue please fell free to approach Property Cell or CentralAccounts, HO for guidance.A. V. MURLIDHARANASST. GEN. MANAGER72 MANUAL ON PROPERTY