Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.If the Department is having a qualified technical person, they may arrive at a schedule of ratesfor all repetitive works and get approved by the Chief Manager, based on which the works can beentrusted to any contractor on the panel. In absence of technical person, the rates may beascertained by inviting competitive quotations .Quotations for annual rates from the panel of contractors, location-wise/ item wise only for laborcharges could be invited. The contractors should also furnish coverage area for various types offinishings, like number of square feet covered by one liter of oil paint etc.The Department should finalise average coverage for various types of finishings, and also finalizedaverage labor charges which is inclusive of overhead charges, profit etc. and which could belocality-wise also.Whenever any work is to be executed, a suitable contractor from the panel may be selected toexecute the work on approved rates. With this any type of repetitive works can be carried outthrough the contractors on the panel without going through individual tendering process.In cases of steep rise, either in material or labor cost, the Department can review the situationand if required grant reasonable increase in cost for the execution of work during that year.In the Department finds it difficult to pay anything in excess of agreed approved rate, then freshquotations can be invited for finalizing rates location-wise.Normally, if the quotations are invited during April, i.e. on finalisation of budgetary proposals, therates quoted by the contractors would be most reasonable and may remain workable for thewhole year.All these approved rate systems should be for repetitive jobs of similar nature, internal repainting/repair purpose. For all external works, which would be normally once in 4 to 5 years, it should bethrough tender notice.External painting should be preferably carried out under the supervision of an architect and asuitable color scheme should be adopted to provide a proper décor.The Department can also arrive at approved rate for repetitive type of work, either on total costbasis or on labor cost basis. The exercise can be carried out once in a year and the rates approvedby the Chief Manager can be adopted for execution of all such repetitive repairs work throughoutthe year, throughout the city without much difficulty.Whenever the Department finds certain rates are not workable, a revised rate can be arrived at,either based on market rate obtained on enquiry or through quoted rates from the contractors onpanel.MANUAL ON ESTATE & ESTABLISHMENT155