Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.In case there is a major deviation in the proportion of cost quoted by the bidder/contractors, acareful study must be made.If the premises are on hired basis, with less than 10 years of tenure, AC system may be either onwindow or split unit basis, so that it could be easily removed and re-fixed at a new location.Further, the cost of false ceiling etc. should also be avoided.Having identified the requirements of furniture, fittings and fixtures, based on the style offunctioning, an effort should be made for standardization.Standardization would help in many ways. It adds to uniformity, it reduces procurement time, itremoves hassles in purchasing, by deciding specification, again and again.Further, standardized fixtures, fittings and furniture could be used in any office at any point oftime and will assist while vacating/surrendering the premises and ensures proper utilization ofinvestment.In addition to identifying standard manufacturer, the Committee should also standardize the type,model, size etc. of the fixture, fittings and furniture, on category basis, so that placing orders forprocuring all these at local offices becomes very simple.Equipping the office with pedestal fans, heaters, coolers, air circulators, drinking water unit, toilets,urinals, bathrooms, wash area etc. should be based on actual requirement, depending upon thelocation/area of premises/staff strength.Whatever is required basically for the employees to perform their function effectively at thatplace should be provided.However, all these requirements would fall under the category of:-(1) Regularly required by all(2) Occasionally required by all(3) Rarely required by fewWhile providing these requirements, great care should be taken to provide requirements, whichfall under category ‘Occasional’ and ‘Rarely’.While acquiring electronic/mechanical/technical equipments/gadgets, due care must be takento ensure that purchase of such items do not open the trap of specialization.150 MANUAL ON ESTATE & ESTABLISHMENT