Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.STEP - 4INSPECTION COMMITTEE- FUNCTIONi. RO Inspection Committee specifically formed for this purpose by Chief Regional Manager/Deputy General Manager should consist of :-1. Regional-In-Charge/ Manager or Deputy Manager in Charge of the department.2. Company’s Engineer (where available)3. An officer from Internal Audit Department, RO.4. Concerned Divisional Manager5. Concerned Branch Manager, if applicable.ii.iii.iv.The Inspection Committee should inspect all the short-listed premises within 7 DAYSfrom the date of opening of “Technical Bid”.Before inspection of the short-listed premises prior intimation should be given to thelandlords fixing the date & time for inspection by the Inspection Committee.The Landlords should be advised to produce following original documents at the time ofinspection:1. Title deed of the premises2. Supporting documents for commercial use of the premises wherever applicable,3. Sanctioned plan & Occupancy Certificate4. Fire Safety Certificate (in case of Multi-storied building).v. It is reiterated here that the selection of the new premises has to be done under 2 bidssystem and the opening of “Financial Bids” depends on the re-commendation for apremise which should be in absolute terms (e.g. the premises is reasonably suitable,hence “RECOMMENDED”), thereby leaving no rooms for any ambiguity/ confusion inthe matter of opening of the related “Financial Bid” by the Tender Committee. Thereforethe Committee should avoid recommendations like “this premises is most suitablepremises.” What is expected from the Committee is to state in categorical terms whetheror not the premises falls within acceptable parameters. The recommendation for premisesshould also not be in any order of preference.vi.REJECTION: - If a premise is found unsuitable, the reasons should be clearly mentionedin the report. For example writing, “Rejected because the premises is not situated inMANUAL ON PROPERTY15