Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.Normally, 1 ton AC Unit covers an area of 1000 C.F.T. (10 x 10 x 10). However, if false ceiling atplaces is provided, the area covered by the same unit of 1 ton, would be about 140 to 150 sft.Thus, false ceiling facilities have effective, economical air-conditioning system.However, adequate care should be taken to ensure that the ceiling is in order before providingfalse ceiling in that area.All the cabins of the General Mangers/DGM/Chief Managers/ Officer-in-Charge of DO/ RO/Meeting Rooms should have the AC facility.Even though wooden wall paneling improves the AC system, looking into high cost of work, firehazard and luxury-oriented look, it should be avoided to the extent possible.Carpeting the floor also improves the AC system in addition to adding décor to the enclosures.However, looking into the cost, carpeting should be restricted to the cabins of executives in therank of DGM and above and Board Rooms/ Meeting Rooms in ROs.All the works, where the centralized air-conditioning system is decided, must be carried alongwith the interior decoration work. The window units/split units may be installed any time dependingon the requirement.The AC plant and machinery calls for annual maintenance, and maintenance should be preferablyby the manufacturer or his authorized agencies.It would be appropriate, while inviting tenders for such works, to instruct the contractors to furnisha final break-up of costs as under:-1. Supply and installation cost X%2. One year warranty period Maintenance cost Y%3. 9 years service and maintenance cost @ a % per year Z%Total 100%On commissioning of plant and satisfactory working, X% of bill can be released.On completion of satisfactory performance of one year, Y% of cost can be released.Further on yearly basis, on satisfactory performance, payment at A% can be released.Similar procedure should be adopted where the installation and maintenance of equipment isrequired to be carried out by the same agency, like telephone exchange, water cooler, AC units,coolers, fax/xerox etc.MANUAL ON ESTATE & ESTABLISHMENT149