Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.Issue of Tender to the empanelled printers (Price Bid)i. On receipt of requisition from any department for printing of a specified item or as perrequirements of the establishment dept. a note should be prepared mentioning the totalfinancial involvement for printing of that particular item/s for getting financial approval.ii.iii.iv.To arrive at the estimated financial involvement the department will consider price ofsimilar items printed in earlier occasions and based on their experience. They may consultexisting vendors to arrive at more accurate figure. This is to be followed since the Companydo not have own specialist/ Consultant of this field.Before issuance of tenders, approval must be obtained from the concerned Authorityhaving Financial Authority as per F.S.O. The department must ensure that there is sufficientbudget for the items proposed to be printed.After receiving financial approval the department shall prepare financial bid. The Bidmust specifically contain quantity, size, process of printing, color, unit quality of paper,tax and other incidental expenses.v. About seven days time should be given to the empanelled printers to submit their bids.The last date of submission of the bids should be on any working day preferably by 2.00p.m. and as far as possible the bids should be opened on the same day at 2.30 p.m.vi.vii.viii.Only financial bid may be called for. There is no need for two bid system.The bids so submitted will be opened by Tender Committee. The members of theCommittee will sign all the papers including envelopes and prepare a comparison chartof the prices quoted by the bidders with the assistance of Department/Office concerned.The entire process should be recorded in writing in the Minute Book and signed by allmembers of the Committee. Based on evaluation, the Competent Authority may placeorder to the L1 bidder.There may be certain items, the requirements of which can not be ascertained accuratelyin advance. For example, letter head pads, memo pads, envelopes, visiting cards, DOpads etc. Further keeping stock in the office for same items will require space and thereare possibilities of materials being damaged/ soiled.For such items financial bid may be asked from the empanelled printer asking the rateper unit. For example rate per 100 pcs of visiting card, rate per 1000 pcs of envelope etc.The specification of each item should be clearly mentioned in the Financial Bid. Ratesquoted for such items will be valid for six months/ 1 year. An indication may be given fortotal requirements also in order to get more competitive rates and for the sake ofMANUAL ON ESTATE & ESTABLISHMENT137