Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.Execution of WorksThe actual execution of work falls under the purview of the executing department viz. Estate/Establishment/Property.On finalization of L-I by following the entire tender process scrupulously, the steps to be taken forexecution of work begins.If the accepted tendered cost is within the original sanctioned amount by the competent authorityor within 25% of excess of the administratively approved cost, the letter of acceptance of tenderto the contractor can be issued. If it exceeds 25% of tendered cost ,the same may be acceptedafter getting clarification from Architect / Consultant & subject to GM,s approval.A letter of acceptance of tender should be issued only after payment of prescribed security deposit.The security deposit could be for the entire amount, wherein in due course the earnest moneydeposit would be refunded or the security deposit could be for the balance amount by retainingthe earnest money deposit as part of the security deposit.The tender agreements should be signed by both the concerned parties in witness of architect/professional consultant if any appointed for the work. The site should be handed-over to thecontractor.The amenities and facilities being made available to the contractor should be listed and theconcerned departments should be informed.A detailed discussion should be held with the contractor, their site engineers/architects/designengineers/structural engineers if any involved for the work and should draw a regular time-tablefor the execution of the works..Either a bar chart or CPM/PERT (critical part method/part evaluation review technique) shouldbe drawn and displayed at the office/site. For all major works detailed plans mounted on boardsshould be displayed. If possible, models of the structure should also be prepared and kept atwork site.A Site Inspection/Instructions Book should be kept at the work site. Due care must be taken toensure that :(1) Method being adopted for measuring the quantum of work executed, either on quantitybasis or stage basis should be decided, for release of payment of R.A. Bills; along with therelease of payment of contractor, payment of Architect can also be released.MANUAL ON ESTATE & ESTABLISHMENT125