Property_Manu - Final - The New India Assurance Co. Ltd.
Property_Manu - Final - The New India Assurance Co. Ltd.
Property_Manu - Final - The New India Assurance Co. Ltd.
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<strong>The</strong> <strong>New</strong> <strong>India</strong> <strong>Assurance</strong> <strong>Co</strong>.<strong>Ltd</strong>.Guidelines/ Procedures for selection ofnew Premises on Lease/ on Rental/ onPurchase basis<strong>The</strong> tendering has to be done in TWO BIDS System i.e. ‘Technical bid’ and ‘Financial Bid’.Accordingly, the profile of the advertisement, tender documents as well as the procedures havebeen formulated and should be followed by Officials of the Regional Office in respect of acquiring<strong>New</strong> premises for RO/DO/BO/ Transit House/Guest House on lease/ on Rent/Purchase basis.<strong>The</strong> entire process has to be carried out by RO only and it cannot be delegated to any Divisionor Branch.A tender register is to be maintained by the RO, with running serial no and unique tender referenceno of advertisement.Any proposal for shifting of existing premises would be initiated duly recommended in Annexure-”IX” by the Chief Regional Manager/ Deputy General Manager of the RO, and on receipt of inprinciple approval for hiring new premises from Head Office the following steps are to be followedby the Regional Offices:STEP 1ADVERTISEMENT & SUBMISSION OF OFFERSI. <strong>The</strong> advertisement should be released within 15 days from the date of receipt of HeadOffice approval.II.III.IV.Advertisement as per prescribed format (Annexure “I”) should be released in two widelycirculated Daily <strong>New</strong>spapers. Out of 2 <strong>New</strong>spapers one should be in English and anotherin local vernacular. It may be noted that only Daily <strong>New</strong>spapers that are widely circulatedin the City/ Town where the premises is required should be chosen. This draft format(Annexure- “I”) may be modified, if so required by the Local Laws, with prior approval ofHead Office. If any city has only vernacular newspaper in circulation, the advertisementmay be published in local vernacular & in English in the same daily news paper.It should be mentioned in the advertisement that the required AREA shall be as per<strong>India</strong>n Standard <strong>Co</strong>de No. IS:3861-1975.It may be noted that while ascertaining the required CARPET AREA for an office, variousFACTORS specified in the “REVISED SPACE NORMS” (Annexure-X, a copy of whichis enclosed for ready reference) should have to be strictly followed.MANUAL ON PROPERTY11
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