Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.However, if the lowest offer is more than 25% of the estimated cost, the Committee shall seekclarification from Architect/ Consultant/ Contractor before recommending the tender to CompetentAuthority.Similarly, if the highest offer is less than 20% of the estimated/reserve cost, the Committee shallseek clarification from Architect/ Consultant/ Contractor before acceptance of tender.If the Tender Committee is not in a position to either accept the lowest offer for the job (L- I) or thehighest (H-I) offer for disposal, for any reason whatsoever, the Committee will makerecommendations for retendering in a transparent and fair manner.Where the lower tender committee has made recommendations for acceptance, other than lowestfor execution and highest for disposal, detailing the reasons for such action, justifying for othercontractor, the proposal can be either considered by a higher level tender committee or the DGM/GM of Estate/Establishment Dept.Thus, the Committee would be in a position to function within the stipulated guidelines.A tender can be invited for works upto Rs.15 lacs by releasing advertisement on official website.For minor works costing less than Rs.25, 000/-, treating them as petty works, the officer in chargecan identify a suitable contractor either by open/closed quotation or by performance experiencein execution of such petty works.Work-wise EMD is not required for execution of such petty works.For all works costing between Rs.25, 000/- to Rs.2, 00,000/-, sealed quotes must be invited inthe specified manner and placed before the Committee for recommendations/acceptance.The earnest money deposit is not necessary for quotations.For contracts of routine nature where There are already approved rates & approved panel ofcontractors, work can be allotted on rotation or need basisRegular tenders must be invited for works costing Rs.2 lac to Rs.15 lacs from the contractors onthe panel by advertising on website.Open tenders should be invited for all works costing more than Rs.15 lacs on two bid basis.Each executing office must maintain a panel of suitable contractors, preferably by each RO andHO. The panel must be prepared at least once in 3 years by giving wide publication in localnewspapers. A committee either specifically formed for the scrutiny or the existing tendercommittee can go through the details furnished by the indenting contractors for preparing panel.MANUAL ON ESTATE & ESTABLISHMENT109