Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.(3) Deciding the quantum of security deposit (SD)(4) Deciding the extent of time limit for the execution of work(5) Making analysis of offers to decide L-I for authorities competent to accept the tender.Thus, maximum care must be taken while arriving at the estimated cost put to tender.Before inviting tender, financial approval of the competent authority for the estimated cost mustbe obtained (administrative approval) and budget provision for such works is a ‘must’. The tenderprocess should begin only after having the possession of site.In exceptional cases, where a definite date of getting possession is known, to save time, tenderprocess can be initiated.In case the execution of work is within the existing operating/functioning office premises oroccupied residential premises, information must be provided in the tender notice.A clause should be incorporated in the tender about the responsibilities of the contractor duringexecution towards guarding/protecting the existing fixtures, fittings and furniture, temporarilymoving moveable items with adequate care etc.Notice Inviting Tender (NIT) must be approved by the CM/DGM/GM according to their financialauthority or as under: -CM for works up to Rs.5 lacsDGM for works up to Rs.25 lacsGM for works costing more than Rs.25 lacsThe work should not be split while inviting tenders.If it becomes essential to split based on the nature of work, separate work-wise tenders can beinvited, like tenders for civil, tenders for electrical, tenders for mechanical, tenders forcommunication, tenders for air-conditioning, tenders for lift etc. Such splitting should be approvedby the DGM.There must be a condition of co-operation in the tender of civil works, a condition of co-ordinationin the tenders of other works.Condition of co-operation means that the main civil contractor will co-operate with other contractorsfor execution of their work at appropriate stages.MANUAL ON ESTATE & ESTABLISHMENT107