Property_Manu - Final - The New India Assurance Co. Ltd.

The New India Assurance Co.Ltd.Guidelines for Execution of BuildingMaintenance/ Civil/ Eelectrical/ Mechanical Worksand Purchase Procedure for Capital ItemsAscertaining Requirements:i. All purchase/ job work, must be in conformity with the requirements of the Companyand must have budget provision.ii.iii.As far as possible, the requirements for the entire financial year should be estimatedin advance and budgetary approval obtained. Repetitive individual purchases/ jobshould be avoided except in the case of emergency. While planning purchases/job work, utmost caution must be exercised to guard against redundancies.Based on requirements, details of the job to be carried out and items needed shouldbe identified and the requirements must be clearly specified in terms of the technicaldetails, measurements as well as quantity required.Specifications:i. The detailed specifications/ configuration/ description along with the quantity ofitems to be performed/ procured and estimates of expenditure shall be approvedby the Competent Authority (as per Financial Authority) before calling tenders/quotations.ii.iii.The specifications/ configuration of the job work/ items should be drawn up by thedepartment keeping in view the requirements.The specifications shall be approved by the Consultant/s wherever appointed butessentially for job work/ purchase/ value exceeding estimated cost of Rs.2 lakhs.The assistance of consultant may be taken even for job work/ purchases notexceeding Rs.2 lakhs if Department/ Office so desire and/or if there is no technicallyqualified person (Engineer).MANUAL ON ESTATE & ESTABLISHMENT103