Tender for Appointment of CA Firm to undertake Internal Audit of Tea ...

More documents

Recommendations

Info

16.1 Bids must be received by the purchaser at the address specified under Para 15.2 not laterthan 1300 Hrs on 07-02-2013.16.2 The purchaser may, at its discretion, extend this deadline for the submission of the bids inaccordance with clause 6 in which case all rights and obligations of the purchaser andbidders will be subjected to the deadline as extended.16.3 The bidder shall submit his bid offer against a set of bid documents purchased by him for allor some systems/equipment as per requirement of bid document. He may include alternateoffer as permissible as per his bid.17 LATE BIDS:Any bid received by the purchaser after the deadline for submission of bids prescribed by thepurchaser pursuant to clause 16 shall be rejected and returned unopened to the bidder.18 MODIFICATION AND WITHDRAWAL OF BIDS:18.1 The bidder may modify or withdraw his bid after submission provided that the written noticeof the modification or withdrawal is received by the purchaser prior to the deadlineprescribed for submission of bids.18.2 The bidder’s modification or withdrawal notice shall be prepared, sealed, marked anddispatched as required in the case of bid submission in accordance with the provision ofclause 15. A withdrawal notice may also be sent by TELEX/FAX but followed by a signedconfirmation copy, post marked not later than the deadline for submission of bids.18.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for submission ofbids.E. BID OPENING AND EVALUATION19 OPENING OF BIDS BY PURCHASER:19.1 The purchaser shall open the bids in the presence of bidder/s or his authorizedrepresentatives who choose to attend at 1500 Hrs on the due date. The bidders’representatives, who are present; shall sign in the attendance register. Authority letter tothis effect shall be submitted by the bidder before they are allowed to participate in bidopening (A format is given on last page).19.2 A maximum of two representatives for any bidder shall be authorized and permitted toattend the bid opening.19.3 The Bidder’s names, Bid prices, modifications, bid withdrawals and such other details asthe purchaser, at its discretion, may consider appropriate, will be announced at theopening.20 CLARIFICATION OF BIDS:To assist in the examination, evaluation and comparison of bids the purchaser may, at itsdiscretion ask the bidder for the clarification of its bid. The request for clarification and theresponse shall be in writing. However, no post-bid clarification at the initiative of the bidder, shallbe entertained.21 PRELIMARY EVALUATION (TECHNICAL BIDS):21.1 Tender will be evaluated in two phases. First, technical bid evaluation will be done. Onlythose bidders who qualify the technical bid evaluation will be allowed to participate/attendthe commercial bid.21.2 While doing the technical evaluation, Purchaser shall evaluate the bids to determinewhether they are complete, whether any computational errors have been made, whether
equired sureties have been furnished, whether the documents have been properly signedand whether the bids are generally in order.21.3 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy betweenthe unit price and the total price that is obtained by multiplying the unit price and quantity,the unit price shall prevail and the total price shall be corrected by the purchaser. If there isa discrepancy between words and figures, the amount in words shall prevail. If the supplierdoes not accept the correction of the errors, his bid shall be rejected.21.4 Prior to the detailed evaluation, pursuant to clause 22, the purchaser will determine thesubstantial responsiveness of each bid to the bid documents. For purposes of theseclauses, in substantially responsive bid is one, which conforms to all the terms andconditions of the Bid documents without material deviations. The purchaser’s determinationof bids responsiveness is to be based on the contents of the bid itself.21.5 A bid determined as substantially non-responsive will be rejected by the purchaser and shallnot, subsequent to the bid opening, be made responsive by the bidder by correction of thenon-conformity.21.6 The purchaser may waive any minor infirmity or non-conformity or irregularity in a bid, whichdoes not constitute a material deviation, provided such wavier does not prejudice or affectthe relative ranking of any bidder.22. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:22.1 The purchaser shall evaluate in detail and compare the bids previously determined to besubstantially responsive pursuant to clause 21.22.2 The comparison for evaluations shall be of price of the services offered inclusive of all taxesand levies.The tender will be evaluated based on the quoted price to undertake Internal Audit of Accountsand transactions of Tea Board and its subordinate offices .23 CONTACTING THE PURCHASER:23.1 Subject to clause 20, no bidder shall try to influence the purchaser on any matter relating toits Bid, from the time of the bid opening till the time the contract is awarded.23.2 Any effort by a bidder to influence the purchaser in the purchaser’s bid evaluation, bidcomparison or contract award decision shall result in the rejection of the bid.24. AWARD OF CONTRACT:The purchaser shall consider placement of orders for commercial supplies on those bidderswhose offers have been found technically , commercially and financially acceptable.25. PURCHASER’S RIGHT TO VARY QUANTITIES AT TIME OF AWARD:The purchaser reserves the right at the time of award of contract to increase or decrease by upto 25% of the quantity of services and services specified in the schedule of requirements withoutany change in unit price of the ordered quantity or other terms and conditions.26. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:The purchaser reserves the right to accept or reject any bid, and to annul the bidding processand reject all bids, at any time prior to award of contract without assigning any reasonwhatsoever and without thereby incurring any liability to the affected bidder or bidders on thegrounds for the purchaser’s action.
Page 3: TEA BOARD OF INDIA14 B.T.M. Sarani,
Page 6 and 7: B. BID DOCUMENT:4. BID DOCUMENTS:4.
Page 8 and 9: 10.2 The bidder shall furnish docum
Page 12 and 13: 27. ISSUE OF ADVANCE WORK ORDER OR
Page 14 and 15: 13. SUBCONTRACTS:The Supplier shall
Page 16 and 17: SECTION IVSPECIAL CONDITIONS OF CON
Page 18: SECTION VBID FORMTender No. (Name &
Page 21 and 22: Proforma for Letter of Authorizatio
Page 23: SECTION VIIPRICE SCHEDULE (Financia

Tender for Appointment of CA Firm to undertake Internal Audit of Tea ...

Create successful ePaper yourself

Delete template?

Save as template?