Tender for Appointment of CA Firm to undertake Internal Audit of Tea ...

16.1 Bids must be received by the purchaser at the address specified under Para 15.2 not laterthan 1300 Hrs on 07-02-2013.16.2 The purchaser may, at its discretion, extend this deadline for the submission of the bids inaccordance with clause 6 in which case all rights and obligations of the purchaser andbidders will be subjected to the deadline as extended.16.3 The bidder shall submit his bid offer against a set of bid documents purchased by him for allor some systems/equipment as per requirement of bid document. He may include alternateoffer as permissible as per his bid.17 LATE BIDS:Any bid received by the purchaser after the deadline for submission of bids prescribed by thepurchaser pursuant to clause 16 shall be rejected and returned unopened to the bidder.18 MODIFICATION AND WITHDRAWAL OF BIDS:18.1 The bidder may modify or withdraw his bid after submission provided that the written noticeof the modification or withdrawal is received by the purchaser prior to the deadlineprescribed for submission of bids.18.2 The bidder’s modification or withdrawal notice shall be prepared, sealed, marked anddispatched as required in the case of bid submission in accordance with the provision ofclause 15. A withdrawal notice may also be sent by TELEX/FAX but followed by a signedconfirmation copy, post marked not later than the deadline for submission of bids.18.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for submission ofbids.E. BID OPENING AND EVALUATION19 OPENING OF BIDS BY PURCHASER:19.1 The purchaser shall open the bids in the presence of bidder/s or his authorizedrepresentatives who choose to attend at 1500 Hrs on the due date. The bidders’representatives, who are present; shall sign in the attendance register. Authority letter tothis effect shall be submitted by the bidder before they are allowed to participate in bidopening (A format is given on last page).19.2 A maximum of two representatives for any bidder shall be authorized and permitted toattend the bid opening.19.3 The Bidder’s names, Bid prices, modifications, bid withdrawals and such other details asthe purchaser, at its discretion, may consider appropriate, will be announced at theopening.20 CLARIFICATION OF BIDS:To assist in the examination, evaluation and comparison of bids the purchaser may, at itsdiscretion ask the bidder for the clarification of its bid. The request for clarification and theresponse shall be in writing. However, no post-bid clarification at the initiative of the bidder, shallbe entertained.21 PRELIMARY EVALUATION (TECHNICAL BIDS):21.1 Tender will be evaluated in two phases. First, technical bid evaluation will be done. Onlythose bidders who qualify the technical bid evaluation will be allowed to participate/attendthe commercial bid.21.2 While doing the technical evaluation, Purchaser shall evaluate the bids to determinewhether they are complete, whether any computational errors have been made, whether