Apply for a street collection permit - Wigan Council

Application for a House to House and / orStreet Collection__________________________________________________________________________Please read the notes at the back of this form before completing the application__________________________________________________________________________AType of Application (place a tick in the appropriate box)House to House Collection(this includes pub to pub)Street CollectionBothBApplicants Details (the applicant must be the ‘promoter’ of the proposed collection)1 Title Mr Mrs Miss Ms Other2 Surname3 Forename(s)4 Full PostalAddress5 Date of Birth6 Contact TelephoneNumber(s)7 Email Address(if any)CCharity, Fund or Organisation to benefit from the Collection1. Name ofCharity, Fund orOrganisationCC Form (updated January 2012) 1

2. Full PostalAddress (if any)3. Contact Details* Telephone* Email4. Registered Charity No.(if applicable)5. Type of Organisation Charitable Professional Fundraiser6. Has the Organisation / Charity ever been known by any other name(s)? If YES, please give details :-YesNo7. Provide a brief description of the charity, fund or organisation and its objectives:8. What are the proceeds of the collection to be used for?CCollection Details (you are advised to check all proposed dates are available prior tosubmitting an application)House to House Collection(this includes pub to pub)Street Collection1. Please give brief details of the type of collection you propose to carry outBoth2

2. In what parts of this authority’s area do you propose to carry out your collection(s)?3. What date(s) is it proposed that the collection(s) is / are to take place?4. Please specify an alternative date or dates should the above not be available?5. During what hours of the day is it proposed the collection(s) be held?6. How many people do you propose to authorise as collectors? ** If you propose for more than 10 people to act as collectors at any one time you are advisedto contact the Licensing Section to discuss the matter before you submit your application.7. How will collectors be identifiable?8. Do you intend to offer anything for sale during the collection?If Yes, please provide detailsYesNo9. Do you plan to hold the collection in conjunction with a carnival,procession or other event? If Yes, please provide details3

10. Method of collection:Sealed box / can Envelope Other** Provide DetailsTo be completed in respect of House to House Collections only:-11. Is it proposed to collect money?YesNo12. Is it proposed to collect property?If Yes, what sort of property?13. What do you intend to do with the property you collect?Sell itGive it awayUse itOther** Provide DetailsDExpenses and Payments1. Will 100% of the proceeds of the collection be donated to a charity or usedfor charitable purpose. If no, what % of the proceeds will be donated?YesNo2. Do you intend to pay expenses or admin costs out of the proceeds of thecollection? If yes, provide details:4

3. Do you intend to pay collections or any other person out of the proceeds ofthe collection, if yes provide full details (including category of people(collectors, organisers etc..) and at what rate.EStatement of Return1. Which type of return will you be submitting in respect of your proposed collection(s)? Street collection only House to House collection only Street and House to House collections combined Street and House to House collections separatelyFPrevious Applications1. Have you, or any person named in or associated with this application,previously applied for a similar licence or permit?* If yes, provide details2. Have you, or any person named in or associated with this application,applied to other authorities for a similar licence or permit?* If yes, provide details3. Have you, or any person named in or associated with this application beenrefused a licence / permit in respect of a charitable collection?* If yes, provide details5

4. Have you, or any person named in or associated with this application beenconvicted of any crime or offence?* If yes, provide detailsDAttachmentsWhere applicable, completed applications should be accompanied with the following:-Literature / Information about the charity / fund / organisation who will benefit.Letter of authority from the charity / fund / organisation which is benefiting fromthe collection. Copy of any contracts between the applicant and the benefiting charity / fund /organisation.Last audited accounts of benefiting charity (please include a reason within theapplication if accounts cannot be provided).Failure to submit the relevant information could lead to a delay with your application.DDeclarationThe details contained in this application form and any attached documentation are correctto the best of my knowledge and belief.I am aware that should a licence / permit be granted to me the collection must take placein strict compliance with the house to house collection regulations and/or the streetcollection regulations as appropriate.I am aware that it is also necessary for me to submit a certified form of statement within 1month of the collection taking place.SignedCapacityDate6

Application for a Licence to carry out a Charitable CollectionGuidance NotesThe purpose of these notes is to give guidance to persons intending to make an applicationfor a charitable collection. The notes are produced for guidance only and the Council doesnot accept any responsibility or liability for any errors or omissions. If the applicant has anydoubts regarding the law in relation to charitable collections they are advised to seek theirown legal advice.1. House to House CollectionsHouse to House Collections are regulated by the House to House Collections Act 1939A House to House Collection is a means of an appeal to the public, by way of visits fromhouse to house (including pub to pub), to give money or property. A "house" includes aplace of business.A licence is required from us before any collection can be carried out within the WiganBorough, unless an exemption order has been granted by the Cabinet Office.A collection by the use of envelopes cannot be made under a licence issued by a localauthority.2. National Exemption Order SchemeUnder current law, the Minister for the Cabinet Office is responsible for the nationalexemption order scheme for house-to-house collections. Organisations can generally obtainnational exemption orders if they have house-to-house collection licences in at least 70–100local authority licensing areas for the two preceding years. There are currently 43 nationalexemption order holders.Where an organisation / charity holds an order of exemption, as a matter of courtesy we askthat you inform the Licensing Section of any planned collections due to take place within theWigan Borough. We will then record such details on our website so members of the publiccan be satisfied that the collection is bona fide.3. Street CollectionsStreet Collections are regulated by the Police, Factories, & c. (Miscellaneous Provisions) Act1916.A street collection means a collection of money or a sale of articles for the benefit ofcharitable or other purposes. A “street” includes any highway and public bridge, road, lane,footway, square, court, alley or passage, whether a thoroughfare or not.A permit is required from us before any collection can be carried out within the WiganBorough.4. Application ProcessThe applicant must be the ‘promoter’ of the proposed collection. 'Promoter' means a personwho causes others to act as collectors for the purposes of the collection.7

Applications must be made at least 28 days prior to any proposed collection. You areadvised to check your proposed collection date(s) is / are available prior to submitting anapplication. Please see section 8 for details on how we allocate dates for collections.The same application form can be used to apply for a house to house collection licence anda street collection permit.If you have any difficulty in completing the application form please contact the LicensingSection for assistance.We will notify the Police of your intended collection and would advise you that should thecollection impose or cross any other boundary, that you should always check with any otherrelevant licensing authorities.5. How to make an application? OnlineYou can apply online for a licence / permit via our website:-www.wigan.gov.uk/Services/BusinessRegeneration/BusinessTradingLicencesPermits/TreatmentRegistrations.htm In PersonYou can submit your application by visiting the Life Centre, The Wiend, Wigan, WN1 1NH. By PostYou can send your application direct to the Licensing Section at the Town Hall, LibraryStreet, Wigan, WN1 1YN.Where applicable, completed applications should be accompanied with the following:-Literature / Information about the charity / organisation who will benefit;Letter of authority from the charity / organisation which is benefiting from thecollection; Copy of any contracts between the applicant and the benefiting charity /organisation;Last audited accounts of benefiting charity (please include a reason within theapplication if accounts cannot be provided)Failure to submit the relevant information could lead to a delay with your application.6. How long will my application take?We will begin processing your application on receipt, unless there is a problem, in whichcase we will aim to contact you within 5 working days of receipt.As we recommend that applications are made at least 28 days in advance of any proposedcollection your application will be considered during this period, and if approved a licence /permit will be issued before the proposed collection date(s).8

If you have not heard from the Licensing Section 5 working days before your proposedcollection please contact us.7. Fees and ChargesThere are no fees associated with house to house / street collection applications.8. Allocation of DatesThe Licensing Section are currently receiving a high demand of applications and sometimesthis can create problems when allocating dates.In respect of street collections, it is the Council's usual Policy that only one collection isallowed per year per area due to the number of charities / organisations wishing to holdcollections.In respect of house to house collections, it is the Council's usual Policy to only grant alicence for up to a maximum period of 31 days per year. This can be used as a whole monthor split into periods that suit your organisation / charity.Dates for house to house collections get booked very quickly and therefore we adviseapplicants to make applications as far in advance as possible. However you are remindedthat applications must be made at least 28 days prior to any proposed collection(s).We do try to assist all charities / organisations where possible and do our best to avoid overlapping collections. One reason for this is because if 2 or more collections were carried outon or around the same time we do not feel each charity / organisation would benefit as muchas if the collections were done at different times.We use a ‘first come, first served’ approach and on this basis the booking is ‘provisional’ untilall relevant documents / information have been accepted.9. RegulationsWhere a licence or permit is granted the collection must be carried out in compliance with theappropriate regulations. A copy of which will be issued with any licence or permit.10. After the CollectionOnce the collection has taken place you will need to submit a form of statement stating howmuch money has been raised and the amounts used for any expenses such as printing,stationery, collecting boxes etc.. This form must be submitted within one month of thecollection.The form must be certified by the promoter of the collection and either an accountant orindependent responsible person.It is a legal requirement that even if no collection took place, you must submit a 'Nil' return.Returns can be submitted online or by post to the Licensing Section.9

Please note that organisations who fail to submit required statements within the time limitspecified or fail to notify the Council of any reason why the information cannot be supplied asrequired may not be granted a permit for future charitable collections.11. Public RegisterThe legislation does not require a public register to be kept. However we do publish a list ofcollections / fundraising on our website that has been approved or agreed by the Council'sLicensing Section:-www.wigan.gov.uk/Services/BusinessRegeneration/BusinessTradingLicencesPermits/CharitableCollections/ApprovedCollections.htmA list of the holders of Orders of Exemption can be viewed on the Cabinet Office website(made under Section 3 of the House to House Collections Act 1939):-http://www.cabinetoffice.gov.uk/sites/default/files/resources/house-to-house-1939.pdf12. How can I contact the Licensing Section? Telephone No. (01942) 404627 (available 9am to 5pm, Monday to Friday) Fax No. (01942) 827298 Email: licensing@wigan.gov.uk Website: www.wigan.gov.uk13. Further InformationRegistered CharitiesThe Charity Commission regulates charities in England and Wales, and is a non-ministerialgovernment department. If you wish to check if an organisation is a 'registered charity' youcan do so by ringing the Charity Commission on 0845 300 0218 or by checking the Registerof Charities on the charity commission website:http://www.charity-commission.gov.uk/index.aspxFace to Face FundraisingFace-to-face fundraising, or ‘F2F’ as it is known in the fundraising profession is one of themost cost-effective and successful ways for charities to find new donors to support theircauses. F2F fundraising is characterised by a fundraiser asking someone to make a regulardonation to charity. This is usually done on the street or by visiting households. For moreinformation on this type of fundraising please visit the Public Fundraising RegulatoryAssociation website http://www.pfra.org.uk/10