Report of the Montpelier City Council's Citizen Budget Review ...

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The Budget Review Committee established subcommittees to conduct inquiry and study onvarious specific topics and report to the whole group. This enabled the accomplishment ofmany tasks in parallel and greatly facilitated the Committee’s work. Given the short time inwhich to perform its charge, without this method of resource utilization, the results of theCommittee’s work would have been severely limited.The individual subcommittees and their members are provided in the table below.Citizen Budget Study Committee 2012City of Montpelier, VTCommittee Member NameMontpelier AddressDavid Beatty Independence Green X X XJohn Bloch Winter Street XPhil Dodd McKinley Street X XJeff Francis Ledgewood Terrace X XBob Gross Chestnut Hill Road XDavid Gorges Main Street XToni Hartrich Terrace Street X XKarl Johnson, Committee ChairMurray RoadJane Kast Chestnut Hill Road X XRob Kasow First Avenue XNolan Langweil Hubbard Park Drive X XLarry Mires Liberty Street XSusan Mesner Liberty Street XJean Olson Hubbard Street X X XMike Quaranta Berlin Street XJustin Turcotte Msgr. Crosby Avenue X XHarris Webster Cityside Drive XSusan Zeller, Note Taker Isabel Circle X XTom Golonka, City CouncilRepresentativeMeadowbrook DriveAdministration &FinanceBudget ProcessDataSub-Committee ParticipationDebt Service &CapitalHealth BenefitsMatrix ReportPlanningPublic SafetyPublic WorksRecreationPage 6 of 88
f. Summary of RecommendationsThe BRC decided to include all of the Recommendations developed by thesubcommittees in the Executive Summary as the best means for summarizing the workthat was accomplished, while avoiding the pitfalls of “watering down” or “wordsmithing”in order to gain the consensus of the overall BRC. However, due to the limitationsdiscussed above, the recommendations are made by the individual subcommittees, andnot the group as a whole. The recommendations from each of the subcommittees,listed alphabetically, appear below in the order in which the reports are presented in thisdocument.Administration & Finance Subcommittee Recommendations1. Because there appears to be a constant flux of employees within city departments,we recommend the City Manager work with the City Council at the start of thebudget process to provide a clear organizational chart of current positions, showingfilled/vacant and salaries as well as the City Manager’s plans formoving/adding/deleting positions in the next budget period.2. City staff FTE has grown 9.8% from 106.85 in 1992 to 117.28 in 2013. In about thesame timeframe, the population of Montpelier has shrunk 4.8% from 8247 to 7855(US Census). We recommend that City Council and the City Manager work togetherto carefully review all new potential hires as well as potential projects that may behandled more efficiently and effectively by other local or regional organizations.3. When city employees retire and are then re-hired to return to work for MontpelierCity government, we recommend that it is with a contract for a specific time periodand with clearly stated compensation and benefits. This recommendation isintended to clarify staffing roles, succession planning, and budgeting.4. In our review of five other communities, we found three others are served byCommunity Justice Centers (CJCs). Like Montpelier, Brattleboro and St. Albanstreat CJC staff as city employees in addition to providing space and other in-kindbenefits. Barre City provides only in-kind resources to its nonprofit CJC. There is noformal CJC in Bennington, but the city allocates $3000 for related services. There isno CJC in Middlebury, nor does it contribute anything for such services. We did nothave the time or the resources to compare the effectiveness of these centers.We recommend that City Council regularly examine the relationship between theCommunity Justice Center and Montpelier City to see if expenses can be matchedwith outside revenues so that the city contribution, which has varied from year toyear, can be minimized or eliminated. It will be particularly important to keep an eyeon this if state funding is reduced.Page 7 of 88
Page 2 and 3: Table of ContentsTRANSMITTAL LETTER
Page 4: 1. EXECUTIVE S UMMARYa. Charge from
Page 9 and 10: available through VLCT. This will s
Page 11 and 12: 2: View City and staff responses to
Page 13 and 14: Building Inspector, half the depart
Page 15 and 16: should undertake this analysis prio
Page 17 and 18: Equipment, Streets, and Wastewater
Page 19 and 20: 2. INTRODUCTIONa. History and Backg
Page 21 and 22: Administration and Finance Subcommi
Page 23 and 24: • Barre: City Clerk/Treasurer als
Page 25 and 26: Key Questions:• What is the FTE s
Page 27 and 28: Population 2010Total Admin/Fin Budg
Page 29 and 30: Budget Process Subcommittee ReportD
Page 31 and 32: CONCLUSIONS & RECOMMENDATIONS:The p
Page 33 and 34: Attachment 1Budget Process Subcommi
Page 35 and 36: Attachment 3NOTE: The following cha
Page 37 and 38: committee under a short deadline. T
Page 39 and 40: Total Long Term Debt per Capita:Lat
Page 41 and 42: Five City/Town Comparative Chart- D
Page 43 and 44: Department of Public Works over a p
Page 45 and 46: Health Benefits Subcommittee Report
Page 47 and 48: The following graph looks at change
Page 49 and 50: Matrix Subcommittee ReportJean Olso
Page 51 and 52: Planning Subcommittee ReportJane Ka
Page 53 and 54: Notes from Each Community:Much of t
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• Barre City: The Planning Depart
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Planning Departments by Town Exhibi
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and the City Manager should identif
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Public Safety Subcommittee ReportBo
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Recommendations:1. Time did not all
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nights, the shift coverage is only
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Significant Fall Hazards (SigHAZ):
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Further rationale for the above sug
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3. Roughly what is the percentage o
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Recommendations for DPW1. If Montpe
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[END PUBLIC WORKS SUBCOMMITTEE REPO
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According to the 2009 National Citi
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Table of Montpelier Recreation Depa
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during the school year. The Public
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Montpelier Barre Brattleboro Middle
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RECOMMENDATIONS• Other cities and
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Tax ComparisonsAppendix AMunicipal
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City/TownMedianMunicipalTax BillMun
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available for circuit breaker reduc
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2). PROPERTY TAX TARGET: Do you hav
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considering the adoption of a Capit
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, · 1deductible, combined with a H
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Appendix Budget - 41/1DATE:TO:FROM:
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Other Employee-related increasesHea
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City of Montpelier 2012-13 Goals an
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Date Subcommittee Montpelier Growth
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Data Subcommittee Nine (9) City Fin
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Data Subcommittee - Montpelier Five
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Montpelier 20.1 2/ Annual Report /
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Montpelier 2012 / Annual Report / 2
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DireCt Debt Service Ratios - Debt P
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• In order to make the assessment
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The Center Director conducts betwee
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The Department has initiated the co
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SECTIONRECOMMENDATIONENTITY /INDIVI
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SECTIONRECOMMENDATION8.1 (5) The Fi
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City of Montpelier - Department of
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City of MontpelierUSER: TPROVENCHER
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Asset Value & DepreciationAsset 10P
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REGULARLaboratory Preventative Payr
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City of MontpelierUSER: TPROVENCHER
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Work Order SummaryLabor Part Other
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Work Order SummaryWO#W/SMAINT24902
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Work Order SummaryWO#MHS24899 [COOL
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SCOPE OF WORK PERFORMEDDuring JUNE
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October 2012 Work, StreetsCulvert r
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RIDGE STREET RECONSTRUCTIONMONTPELI
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(0 C4.March 8, 2012I acknowledge th
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APPENDIX Rec 1FEBRUARY 2012 CITY CO
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those together.Mayor Hooper said th
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Council Member Timpone said they ha
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on, so they can perform their fiduc
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in terms of understanding the impli
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