Report of the Montpelier City Council's Citizen Budget Review ...

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Conclusions:Currently, health care costs make up approximately 9% of the municipal budget. 6 With averageannual premium increases of 8.5%, the city is facing an escalating fiscal burden. Healthbenefits are negotiated as part of the overall union contract, usually in conjunction with wagesand other benefits, such as retirement, and as such are part of a broader discussion. Short ofreducing staff, the only major tools towns (and other employers alike) have in addressing theirexposure to rising health care costs are to reduce the benefit package and increase costsharing.Recommendation:That being said, it will be important for those in city governance to continue to find ways ofoffsetting foreseeable yearly increases in health care costs. At some future point GreenMountain Care may offer more affordable solutions, however, that is unlikely to happen before2017.[END HEALTH BENEFITS SUBCOMMITTEE REPORT]6This number is derived by comparing the city’s share of employee medical costs (approximately $1 million) withthe city’s total general fund expenditure of $10,862,379 (for 2012).Page 48 of 88
Matrix Subcommittee ReportJean Olson and Justin TurcotteBackgroundThe Matrix Consulting Group was selected by the City of Montpelier in February 2011 toconduct a Management Assessment for all municipal operations. Their study was designed toprovide an overall assessment of the efficiency and effectiveness of City operations, identifyingstrengths and improvement opportunities relating to organization, staffing and management.They submitted their report in June 2011. There are references to the Matrix report throughoutthis document as a number of subcommittees read the report as part of their research process.The Matrix report included 79 recommendations which are compiled with a description ofmethodology, their assessment of City strengths and a summary of recommendations with astatus update from the City Manager as of July 2012 in the Appendix to this report:Matrix Recommendations by DepartmentName of Department /Area of City GovernmentNumber ofRecommendations1. Dept of Public Works 172. Finance 163. Planning 124. Police 95. City clerk/ Treasurer 86. Fire 57. Assessor 48. Cemetery 28. City Manager 28. Community Justice 28. Parks / Trees 2Entity Responsible to Implement RecommendationsDepartment head 61City Manager 25City Council 5Note: At times multiple parties were identified asresponsible to implement recommendations.Recommendation #1: Refer to the Appendix to read the City’s Status Update onRecommendations to review which recommendations have been accomplished and which areoutstanding.Recommendation #2: View City and staff responses to the Matrix report by going toMontpelier-vt.org. Click “View City Meetings” in left hand menu. Then, go to upper right handbox and click “City Council.” When the list of meetings appears, click on August 10, 2011 tosee the agenda. Click on “Matrix Recommendations” to hear responses from CityPage 49 of 88
Page 2 and 3: Table of ContentsTRANSMITTAL LETTER
Page 4: 1. EXECUTIVE S UMMARYa. Charge from
Page 7 and 8: f. Summary of RecommendationsThe BR
Page 9 and 10: available through VLCT. This will s
Page 11 and 12: 2: View City and staff responses to
Page 13 and 14: Building Inspector, half the depart
Page 15 and 16: should undertake this analysis prio
Page 17 and 18: Equipment, Streets, and Wastewater
Page 19 and 20: 2. INTRODUCTIONa. History and Backg
Page 21 and 22: Administration and Finance Subcommi
Page 23 and 24: • Barre: City Clerk/Treasurer als
Page 25 and 26: Key Questions:• What is the FTE s
Page 27 and 28: Population 2010Total Admin/Fin Budg
Page 29 and 30: Budget Process Subcommittee ReportD
Page 31 and 32: CONCLUSIONS & RECOMMENDATIONS:The p
Page 33 and 34: Attachment 1Budget Process Subcommi
Page 35 and 36: Attachment 3NOTE: The following cha
Page 37 and 38: committee under a short deadline. T
Page 39 and 40: Total Long Term Debt per Capita:Lat
Page 41 and 42: Five City/Town Comparative Chart- D
Page 43 and 44: Department of Public Works over a p
Page 45 and 46: Health Benefits Subcommittee Report
Page 47: The following graph looks at change
Page 51 and 52: Planning Subcommittee ReportJane Ka
Page 53 and 54: Notes from Each Community:Much of t
Page 55 and 56: • Barre City: The Planning Depart
Page 57 and 58: Planning Departments by Town Exhibi
Page 59 and 60: and the City Manager should identif
Page 61 and 62: Public Safety Subcommittee ReportBo
Page 63 and 64: Recommendations:1. Time did not all
Page 65 and 66: nights, the shift coverage is only
Page 67 and 68: Significant Fall Hazards (SigHAZ):
Page 69 and 70: Further rationale for the above sug
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Page 73 and 74: 3. Roughly what is the percentage o
Page 75 and 76: Recommendations for DPW1. If Montpe
Page 77 and 78: [END PUBLIC WORKS SUBCOMMITTEE REPO
Page 79 and 80: According to the 2009 National Citi
Page 81 and 82: Table of Montpelier Recreation Depa
Page 83 and 84: during the school year. The Public
Page 85 and 86: Montpelier Barre Brattleboro Middle
Page 87 and 88: RECOMMENDATIONS• Other cities and
Page 89 and 90: Tax ComparisonsAppendix AMunicipal
Page 91 and 92: City/TownMedianMunicipalTax BillMun
Page 93 and 94: available for circuit breaker reduc
Page 95 and 96: 2). PROPERTY TAX TARGET: Do you hav
Page 97 and 98: considering the adoption of a Capit
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, · 1deductible, combined with a H
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Appendix Budget - 41/1DATE:TO:FROM:
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Other Employee-related increasesHea
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City of Montpelier 2012-13 Goals an
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Date Subcommittee Montpelier Growth
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Data Subcommittee Nine (9) City Fin
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Data Subcommittee - Montpelier Five
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Montpelier 20.1 2/ Annual Report /
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Montpelier 2012 / Annual Report / 2
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DireCt Debt Service Ratios - Debt P
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• In order to make the assessment
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The Center Director conducts betwee
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The Department has initiated the co
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SECTIONRECOMMENDATIONENTITY /INDIVI
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SECTIONRECOMMENDATION8.1 (5) The Fi
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City of Montpelier - Department of
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City of MontpelierUSER: TPROVENCHER
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Asset Value & DepreciationAsset 10P
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REGULARLaboratory Preventative Payr
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City of MontpelierUSER: TPROVENCHER
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Work Order SummaryLabor Part Other
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Work Order SummaryWO#W/SMAINT24902
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Work Order SummaryWO#MHS24899 [COOL
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SCOPE OF WORK PERFORMEDDuring JUNE
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October 2012 Work, StreetsCulvert r
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RIDGE STREET RECONSTRUCTIONMONTPELI
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(0 C4.March 8, 2012I acknowledge th
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APPENDIX Rec 1FEBRUARY 2012 CITY CO
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those together.Mayor Hooper said th
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Council Member Timpone said they ha
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on, so they can perform their fiduc
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in terms of understanding the impli
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