Report of the Montpelier City Council's Citizen Budget Review ...

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Attachment 2NOTE: Please see Appendices section for the following items (Appendix Budget 1through Appendix Budget 6).Examples of Budget related memos, instructions and materials from City Manager’s Office:1. FY 12 Background memo to Mayor & City Council, dated 9/22/10;2. FY 12 Background memo to Mayor and City Council, dated 9/28/11;3. FY 13 Operating Budget Request memo to Department heads, dated 9/30/11;4. FY 13 Capital Equipment & Capital Project Request memo to Department heads,dated 9/30/11;5. FY 14 Early Projection and Background Information memo to Mayor & City Council;6. City Council Goals 2012 – 2013;7. Other information used by City Manager’s Office for budgeting purposes, availableon City website at:a. National Citizen Survey: http://www.montpelier-vt.org/story/262.html;b. enVision Montpelier - Goals, Targets and Strategies: http://www.montpeliervt.org/community/132.htmlPage 34 of 88
Attachment 3NOTE: The following chart is for example purposes only and do not represent actual budgetamounts.Budget (gap) WorksheetCategory ($ millions) General Fund Special FundCapitalImprovementCurrent Year Adopted City Budget - Revenues:10,000,000 6,935,577 481,032Changes by Major Revenue Category:PILOT 50,000Permits & Licenses (4,000)Fed Grant changes (4,000)Fees & charges for Services 40,000 220,500 12,000Rents & commissions (27,000)Fines & forfeitures 9,000Leases (20,000)Investment earnings (20,000)Misc revenue 2,000Operating transfers (non-discretionary) (60,000) 30,200Property tax changes -Net Estimated Changes in Revenues (34,000) 250,700 12,000Total Estimated Available Revenue for Next Budget Year 9,966,000 7,436,977 505,032Current Year Adopted City Budget - Expenditures:10,000,000 6,935,577 481,032Changes by Major Expenditure Category:Salaries (union contract) 100,000 (7,500)Salaries (non-union) 25,000 29,000Additional Staff positions 15,000Temporary Staff positions 1,000Health Benefits 50,000 3,000Contracts 3,000 10,000Operating expenses 151,000Debt service (28,000) (10,000)Equipment purchases 94,000 70,000 12,000Net Estimated Changes in Expenditures for Next Budget Year 260,000 245,500 12,000Total Estimated Expenditures for Next Budget Year 10,260,000 7,181,077 493,032Total (Shortfall)/Surplus (294,000) 255,900 12,000[END BUDGET PROCESS SUBCOMMITTEE REPORT]Page 35 of 88
Page 2 and 3: Table of ContentsTRANSMITTAL LETTER
Page 4: 1. EXECUTIVE S UMMARYa. Charge from
Page 7 and 8: f. Summary of RecommendationsThe BR
Page 9 and 10: available through VLCT. This will s
Page 11 and 12: 2: View City and staff responses to
Page 13 and 14: Building Inspector, half the depart
Page 15 and 16: should undertake this analysis prio
Page 17 and 18: Equipment, Streets, and Wastewater
Page 19 and 20: 2. INTRODUCTIONa. History and Backg
Page 21 and 22: Administration and Finance Subcommi
Page 23 and 24: • Barre: City Clerk/Treasurer als
Page 25 and 26: Key Questions:• What is the FTE s
Page 27 and 28: Population 2010Total Admin/Fin Budg
Page 29 and 30: Budget Process Subcommittee ReportD
Page 31 and 32: CONCLUSIONS & RECOMMENDATIONS:The p
Page 33: Attachment 1Budget Process Subcommi
Page 37 and 38: committee under a short deadline. T
Page 39 and 40: Total Long Term Debt per Capita:Lat
Page 41 and 42: Five City/Town Comparative Chart- D
Page 43 and 44: Department of Public Works over a p
Page 45 and 46: Health Benefits Subcommittee Report
Page 47 and 48: The following graph looks at change
Page 49 and 50: Matrix Subcommittee ReportJean Olso
Page 51 and 52: Planning Subcommittee ReportJane Ka
Page 53 and 54: Notes from Each Community:Much of t
Page 55 and 56: • Barre City: The Planning Depart
Page 57 and 58: Planning Departments by Town Exhibi
Page 59 and 60: and the City Manager should identif
Page 61 and 62: Public Safety Subcommittee ReportBo
Page 63 and 64: Recommendations:1. Time did not all
Page 65 and 66: nights, the shift coverage is only
Page 67 and 68: Significant Fall Hazards (SigHAZ):
Page 69 and 70: Further rationale for the above sug
Page 71 and 72: Page 71 of 88
Page 73 and 74: 3. Roughly what is the percentage o
Page 75 and 76: Recommendations for DPW1. If Montpe
Page 77 and 78: [END PUBLIC WORKS SUBCOMMITTEE REPO
Page 79 and 80: According to the 2009 National Citi
Page 81 and 82: Table of Montpelier Recreation Depa
Page 83 and 84: during the school year. The Public
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Montpelier Barre Brattleboro Middle
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RECOMMENDATIONS• Other cities and
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Tax ComparisonsAppendix AMunicipal
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City/TownMedianMunicipalTax BillMun
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available for circuit breaker reduc
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2). PROPERTY TAX TARGET: Do you hav
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considering the adoption of a Capit
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, · 1deductible, combined with a H
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Appendix Budget - 41/1DATE:TO:FROM:
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Other Employee-related increasesHea
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City of Montpelier 2012-13 Goals an
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Date Subcommittee Montpelier Growth
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Data Subcommittee Nine (9) City Fin
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Data Subcommittee - Montpelier Five
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Montpelier 20.1 2/ Annual Report /
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Montpelier 2012 / Annual Report / 2
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DireCt Debt Service Ratios - Debt P
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• In order to make the assessment
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The Center Director conducts betwee
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The Department has initiated the co
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SECTIONRECOMMENDATIONENTITY /INDIVI
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SECTIONRECOMMENDATION8.1 (5) The Fi
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City of Montpelier - Department of
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City of MontpelierUSER: TPROVENCHER
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Asset Value & DepreciationAsset 10P
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REGULARLaboratory Preventative Payr
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City of MontpelierUSER: TPROVENCHER
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Work Order SummaryLabor Part Other
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Work Order SummaryWO#W/SMAINT24902
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Work Order SummaryWO#MHS24899 [COOL
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SCOPE OF WORK PERFORMEDDuring JUNE
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October 2012 Work, StreetsCulvert r
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RIDGE STREET RECONSTRUCTIONMONTPELI
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(0 C4.March 8, 2012I acknowledge th
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APPENDIX Rec 1FEBRUARY 2012 CITY CO
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those together.Mayor Hooper said th
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Council Member Timpone said they ha
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on, so they can perform their fiduc
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in terms of understanding the impli
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